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IMFO WORKSHOP RT 25 -2016: WHERE TO FROM HERE? Presented by National Treasury: Chief Directorate Local Government Budget Analysis
RT 25 -2016 • This is a PROCUREMENT process and NOT an accreditation process • This process was driven by the OCPO and NOT the m. SCOA team • There are NO “certified” or “approved” systems and all vendors are treated equally by NT and the m. SCOA team
RT 25 -2016 tender request • BID ADVERTISEMENT DATE: 4 March 2016 • BID CLOSING DATE: 18 April 2016 • NUMBER OF ITEMS IN THIS BID 7 Categories of Municipalities, hosted on site and off site • VALIDITY PERIOD: 16 August 2016 • NUMBER AT BRIEFING SESSION 98 vendors • NUMBER OF BIDS RECEIVED: 33 vendors
Management performance and the availability of information Full accounting Cycle s nt n tio ra i po tu a t. S fi e en t. B os C m. SCOA Category A – Metros Category B 1 – Secondary cities Category B 2 – Large towns Category B 3 – Small towns The cost benefit associated with information is factored into the transversal pricing schedules. This means the minimum m. SCOA requirements vary according to the category of municipality. Category B 4 – Mostly rural Category C 1 – Districts without billing Category C – Districts with billing NB! Proposals to respond only to the categories that the service provider serves.
RT 25 -2016 evaluation process • Mandatory requirements • Functional evaluation • Practical demonstrations • Pricing negotiations • BAC submission
RT 25 -2016 Mandatory requirements • • Valid and original tax clearance certificate Service provider profile Company financial statements Shareholding portfolio Registration with professional bodies Permission letters/ vendor certificates m. SCOA compliance Pricing Schedule/ Technical questions in the original format, Excel version • Attendance of the compulsory briefing session
RT 25 -2016 Functional evaluation • 110 m. SCOA requirements • 402 functional requirements • Local Government experience – ERP implementation vs modules only or consulting – Local vs international or government • Project implementation methodology
RT 25 -2016 Practical demonstrations Provided a scenario which the demonstrate in a live environment: • • vendor had How the FULL chart is embedded in the solution Budget preparation Transactions Reporting to
RT 25 -2016 Pricing negotiations • • Market research to determine current price Price reduction of up to 20% on market price Pricing negotiations with vendors Recommendation within target pricing range
RT 25 -2016 As per circular 80 the purpose was to assist municipalities that decided to upgrade/ replace their systems with the technical ability and negotiated price.
RT 25 -2016 THE WAY FORWARD
RT 25 -2016 – the way forward for municipalities • • Assessment of current systems Decision to stay or move Notice to vendor and letter to PT/ NT Procure from panel of vendors OR open market procurement process • Negotiate pricing and SLA according to tender outcome REFER TO CIRCULAR 80 AND m. SCOA CIRCULAR 5 & 6 FOR GUIDANCE
RT 25 -2016 – the way forward for vendors • Assist municipalities with assessments; • Do NOT coerce or mislead municipalities! • Work with NT, PT, IMFO to roll out training and capacity building to municipalities; • Engage in above board, open and honest marketing activities; • Do NOT on board more municipalities than capacity and do NOT neglect current clients.