Illinois Department of Revenue Glen L. Bower, Director 2 -D Barcode Project Individual Income Tax Return Presented by Ken Kerber Kkerber@Revenue. State. IL. US
2 -D Barcode Project b Implemented January 2000 b Software must be approved by Illinois Department of Revenue b Important to follow 2 -D guidelines and standards b Anticipated volume First Year : 250, 000 returns 2
Objectives b Process Returns faster b Reduce processing steps b Reduce data entry errors b Reduce Processing Cost b Capture more data b Speed up visibility on the system b Issue Refunds Faster 3
Illinois Approach b Develop 2 D Specifications document IL-1351 b Develop 2 D Test Case Document IL-1352 b Utilized a dynamic, variable approach to barcode content b Barcode only contains the documents that are present (I. e. if only 2 W-2’s needed, barcode continues ONLY 2 W-2’s. b Each form & schedule has a form identifier as the first field 4
Illinois Approach b Developed scanning process in-house b Developed with Visual Basic b Integrated into our Electronic Filing system b Purchased 12 barcode scanners 5
Issues b Study the process setup and test to maximize speed in capture b Acquire the correct equipment b Consider document preparation time prior to scanning b Ensure you have established efficient payment handling 6
Cost 7
Savings 8
Net Savings 9
Illinois 2 -D Barcode System Screen Designs
Step 1 - Initial Login Screen 11
Step 2 - Batch Setup Screen 12
Step 3 - Scan Document Locator Number (1 dimensional barcode) 13
Step 4 - Scan 2 D Barcode 14
Step 5. Good Scan Correct number of fields per form or schedule 15
Step - 6 - Batch completed, close batch 16
Future b b b Modify the 2 D Specifications Document based on FTA Standards recommendations Discussing additional processes, such as imaging and scanning from the image Discussing additional returns, such as Sales Tax or Business Income Tax b Changing to accommodate law changed for 2001 b Including additional credits : Earned Income and Tuition Tax b Include Direct Deposit option b Expand availability to all tax practitioners 17
QUESTIONS ? 18
Contact Us Electronic Commerce Section Account Processing Division Information Services Illinois Department of Revenue 101 W Jefferson MC 1 -139 Springfield, IL. 62706 Phone (217) 785 -2971 Fax (217) 524 -2552 Tpantier@Revenue. state. il. us www. revenue. state. il. us 19
Thank You 20
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