IDENTIFYING RELATIONSHIPS Yhna Therese P Santos RL Faculty

IDENTIFYING RELATIONSHIPS Yhna Therese P. Santos, RL Faculty Member, UP School of Library and Information Studies Seminar-Workshop on Resource Description and Access Balanghai Hotel and Convention Center Butuan City October 29 – 30, 2012

RDA Module 5 RELATIONSHIPS Identifying Relationships Recording Relationships

BASICS OF RELATIONSHIPS Expressing Relationships: Helps users find what they want! 3 1. What are relationships? 2. Why relationships?

WORK EXPRESSION MANIFESTATION ITEM PERSON Produced by Realized by Created by CORPORATE BODY

WORK EXPRESSION MANIFESTATION Primary Relationships ITEM Owned by PERSON Produced by Realized by Created by CORPORATE BODY

WORK Is realized through an EXPRESSION Is embodied in MANIFESTATION Is exemplified by an ITEM

WORK EXPRESSION MANIFESTATION ITEM

RECORDING PRIMARY RELATIONSHIPS Identifier for the related work [RDA 6. 9], expression [RDA 6. 14], manifestation, or item [RDA 2. 15] Preferred access point representing the related work or expression [RDA 6. 27] Composite description aka analytical description

WHAT TO RECORD Expression of the work Work expressed Manifestation of work Work manifested* Manifestation of an expression Expression manifested* Item of manifestation Manifestation exemplified * Core element

RECORDING RELATIONSHIPS TO PERSONS, FAMILIES AND CORPORATE BODIES ASSOCIATED WITH A RESOURCE Relating Entities from Group 2 to Group 1

ENTITIES BEING RELATED Relationships between: 11 1. Resources and associated persons, families, and corporate bodies 2. Resources (works, expressions, manifestations, items) 3. Persons, families, corporate bodies

FUNCTIONAL OBJECTIVES find works, expressions, manifestations, or items that are related to those retrieved in response to the user’s search understand the relationship between two or more works or expressions represented by preferred access points

WORK GROUP 1 EXPRESSION MANIFESTATION ITEM GROUP 2 PERSONS Produced by Realized by Created by FAMILIES CORPORATE BODIES

RDA CHAPTERS RELATING RESOURCES TO GROUP 2 ENTITIES Creators and others associated with works (ch. 19) Contributors associated with expressions (ch. 20) Entities related to manifestations (ch. 21) Entities related to items (ch. 22)

RELATIONSHIPS OF ENTITIES RELATING TO WORKS Creators If there is more than one creator responsible for the work, only the creator having principal responsibility named first in resources embodying the work or in reference sources is required. If principal responsibility is not indicated, only the first-named creator is required

EXAMPLES Hemingway, Ernest, 1899 -1961 100 $a Hemingway, Ernest, 1899 -1961 $e author Rizal, Jose, 1861 -1896 John Paul II, Pope, 1920– 2005 Beethoven, Ludwig van, 1770– 1827 Romanov (Dynasty) Northern Pacific Railway Company

RELATIONSHIP DESIGNATORS: ENTITIES AND WORK

TRANSCRIPTION USING MARC 21 100 $a European Conference on Encoded Archival Description and Context (EAD and EAC), $e creator. 700 $a Stockting, Bill, $e editor of compilation

ANOTHER FORM OF TRANSCRIPTION Title Proper Encoding across frontiers Other title information proceedings of the European Conference on Encoded Archival Description and Context (EAD and EAC), Paris, France 7 -8 October 2004 Statement of responsibility relating Bill Stockting editor to title Creator European Conference on Encoded Archival Description and Context (EAD and EAC) (2004: Paris, France) Contributor Stockting, Bill Relationship designator editor of compilation

RELATIONSHIPS OF ENTITIES RELATED TO EXPRESSIONS Contributors Illustrators Arrangers, transcribers etc Performers Compiler of laws

EXAMPLE 100 1# $a Wood, Audrey. 245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood. 700 1# $a Wood, Don, $e illustrator.

Title Proper The napping house Statement of responsibility relating to title Audrey Wood Contributor Don Wood Relationship Designator illustrator

RELATIONSHIP DESIGNATORS: ENTITIES AND EXPRESSIONS

RELATIONSHIPS OF ENTITIES AND MANIFESTATIONS Producers Publisher Distributor Manufacturer Others Lithographer Engraver etc

EXAMPLE 260 $a Bethesda : $b NIH, $c 2008. 710 $a National Institutes of Health (U. S. ), $e broadcaster. Place of Publication Bethesda Publisher’s name NIH Copyright date 2008 Contributor National Institutes of Health (U. S. ) Relationship Designator broadcaster

245 $a Black X-mas 260 $a Montreal, QC : $b Distributed exclusively in Canada by TVA Films, $c c 2007 $e ([Beverly Hills, California]): $f 29292 Productions 710 $a TVA Films (Firm) 710 $a 2929 Productions (Firm) Title Black X-mas Place of distribution Montreal, QC Distributor’s name Distributed exclusively in Canada by TVA Films Distributor TVA Films (Firm) Manufacturer 2929 Productions (Firm)

RELATIONSHIP DESIGNATORS: ENTITIES AND ITEM Owner Current owner Former owner Custodian

EXAMPLE 500 $a University Library's copy has ms. notes by author on endpapers. $5 Ia. H 700 $a Smiley, Jane, $e annotator. Note University Library’s copy has ms. notes by author on endpapers Contributor Smiley, Jane Relationship designator annotator

RELATED ENTITIES IN GROUP 1 Related works Related expressions Related manifestations Related items

FUNCTIONAL OBJECTIVES AND PRINCIPLES The data recorded to reflect relationships between works, expressions, manifestations, and items should enable the user to: a) find works, expressions, manifestations, or items that are related to those retrieved in response to the user’s search b) understand the relationship between two or more works or expressions represented by preferred access points.

METHODS FOR DESCRIBING/RECORDING Use of identifier Authorized access point Structured or unstructured description Structured description = note or linking field: indicate elements by ISBD punctuation or MARC tagging Unstructured description = note using narrative rather a formal tagged structure to indicate the relationship

RELATED WORKS Scope – a related work is a work related to the work represented by a preferred access point Common work relationships: Whole-part, e. g. , Works in a compilation Chapters in a book Adaptations Commentary Supplements Sequential relationships (e. g. , earlier and later serials)

EXAMPLE Paraphrase of: Tippet, Michael, 1905 -1998. -Mask of Time. – ISWC T 010. 304. 108 -2 Identifier for the resource being paraphrased Resource is a paraphrase and is being related to the work which it paraphrased.

Finding aid: http: //bibpurl. oclc. org/web/14192 Resource described is an archival collection of papers and related materials. The description relates the material described to another work which is a finding aid

RELATED EXPRESSION Scope – a related expression is an expression related to the expression represented by a preferred access point (e. g. , a revised version, a translation)

COMMON EXPRESSION RELATIONSHIPS Whole-part (e. g. , translations in a compilation) Revisions Editions Translations Language editions Abridgements

IDENTIFIERS FOR RELATED EXPRESSIONS Translated as: http: //bibpurl. oclc. org/ web/14222 767 0# $o http: //bibpurl. oclc. org/web/1422 Contains: Plate number: E. E. 3646 774 0# $o Plate number: E. E. 3646

EXAMPLES OF UNSTRUCTURED DESCRIPTIONS FOR RELATED EXPRESSIONS Revised and shortened version of the author’s thesis (Ph. D. )—Yale University, 1982 500 ## $a Revised and shortened version of the author’s thesis (Ph. D. )-Yale University, 1982 The English edition of a Spanish publication, which is also issued in French, German, and Arabic editions

EXAMPLES OF STRUCTURED DESCRIPTIONS FOR RELATED EXPRESSIONS Revision of: Biology of fishes / Carl Bond. — 2 nd edition. — 1996 500 ## $a Revision of author’s 2 nd edition of Biology of fishes May be expressed as an unstructured description to: Revised edition of Bond’s 2 nd edition of Biology of fishes.

RELATED MANIFESTATIONS Scope - A related manifestation is a manifestation related to the resource being described (e. g. , a manifestation in a different format).

COMMON MANIFESTATION RELATIONSHIPS Reproductions Different formats for same expression (e. g. , book vs. CD; book vs. PDF) Special issues

EXAMPLES OF IDENTIFIERS FOR RELATED MANIFESTATIONS Also issued as: ISBN 978 -0 -06128 - 533 -2 775 0# $z ISBN 978 -0 -06128 -533 -2 Also issued as: Walt Disney Studios Home Entertainment: 5568103 775 0# $i Also issued as $o Walt Disney Studios Home Entertainment 5568013

RELATED ITEMS A related item is an item related to the resource being described (e. g. , an item used as the basis for a microform reproduction).

COMMON ITEM RELATIONSHIPS Reproduction of a specific copy “Bound with” Item added to copy of manifestation in a special collection

EXAMPLES 775 $i Reprint of (item): $t Hiking in Unicoi State Park $d Helen, GA : RST Publishers, 1955. $h 22 p. : ill. ; 19 cm.

Bound with: Report of the Committee on the District of Columbia in relation to the city of Washington : read in Senate, February 2, 1835. — City of Washington : Printed at the Globe Office, 1835 Reproduction of original from Harvard Law School Library

RELATIONSHIPS BETWEEN PERSONS, FAMILIES AND CORPORATE BODIES find persons, families, or corporate bodies that are related to the person, family, or corporate body represented by the access point retrieved in response to the user’s search understand the relationship between two or more persons, families, or corporate bodies represented by preferred access points.

Methods Identifier Preferred access point Can be recorded using MARC field 500 Relationship designator can be derived from Appendix K of RDA

EXAMPLE 110 2# $a Library of Congress. $b Policy and Standards Division 510 2# $w r $i Predecessor: $a Library of Congress. $b Cataloging Policy and Support Office 110 2# $a Library of Congress. $b Cataloging Policy and Support Office 510 2# $w r $i Successor: $a Library of Congress. $b Policy and Standards Division

100 1# $a Garr, Arnold K. 510 2# $w r $i Employer: $a Brigham Young University

THANK YOU!