Human Resource Management System Synapse Softech PVT LTD

Human Resource Management System Synapse Softech PVT LTD 24, Hindu Colony, Opp. S. P. Stadium, Navarangpura, Ahmedabad 380 009 (079) 2644 1396 (079) 6523 0227 www. synapsesoftech. com

A-Class HRMS Solutions Offering The best in technology design, architecture features & functionality

Appraisal & Evaluation Analysis Employee Profile & Self Services Reports & Graphical Analysis Attendance capturing & Analysis Recruitment & Employee Track History PF, ESIC, TDS, PT, Gratuity, Factory Act calculation & Report Loan & Leave Management Dynamic Salary Structure

INTRODUCTION Fully automated, hassle free and a complete suit of solution to provide HR policies and needs for your esteem organization. Just install the HRMS software on your company’s server or a web server to setup an online HRMS system over the internet. All your branches, factories, sales offices, ware houses, projects etc. can work on the HRMS system. Multi level approval for different function or task, You can define user’s rights by standard functionality roll and roll wise rights can be pass to user’s group or rights can be pass individually. You can connect to HRMS any where from the word and apply for leaves, get online sanction leaves, email alerts for holiday, pay slip, interview call, joining alerts and SMS etc. Flexible method for salary calculation for regular employee, workers, daily wages or contract wages. Manage employee’s track from the time they are recruited till they leave the Organization,

INTRODUCTION Manpower planning and employee performance, Reduce the work load of HR, users, managers management in relation of HRMS. Interface with attendance machine, Flexible attendance input, Flexible pay structure, Shift duty, Over Time & C-Off management. Multi Level appraisal generation, One click Organization chart with employee profile status, Tour & Outdoor duty management. Function provides to export report or statement into Excel or PDF. Synapse Payroll & HRMS is a simple, effective, result oriented and flexible for an organization’s needs. Easy to install, implement and understand by providing live training.

Human Resource Flow Diagram Raise new job opening, vacancy Past carrier comment from staff member Good Bad Authority Joining Procedure Candidate Registration Approve for new job vacancy Publish advertise for vacancy Collect the resume Selected Interview Analysis, selection procedure Courier Consultant Email Web Server Call for an interview as per schedule Schedule-1 Rejected On Hold Offer for candidate Accept Refused Training Probation Other criteria Job Confirmation Promotion Increment Schedule-2 Schedule-3 Resignation Termination Retired Generate resume log for vacancy Prepare & approve list for an interview Prepare schedule for an interview Accept Full & Final Not Accept Job contin ue

ORGANIZATION CHART User can view organization chart by clicking one button and can highlight employee profile. ABC COMPANY LIMITED Organization Chart - 2011

HRMS FEATURES 1. 2. Maintain branch wise Employee data with authorization level. Flexibility to any number of Leave and Allowance details. 3. 4. Leave Management. On Duty & On Tour Management. 5. 6. Capture data from any time attendance machine. User can also manually enter attendance with authorization. 7. 8. Dynamic Attendance Monitoring. One click attendance generation. 9. Shift and W/off change. 10. Auto overtime and c-off calculation and authorization. 11. Maintain loan and advances. 12. Facility to add / deduct days in salary calculation. 13. Facility to adjust any extra addition or deduction in salary or calculate separately. 14. TDS Entry and its calculation. 15. One click Payroll generation. 16. Bank Statement to transfer salary to bank.

HRMS FEATURES 17. Cash statement to give cheque or cash. 18. Employee can view daily attendance, leave balance, salary slip, on duty and on tour applicati 19. Manage inter branch and department employee transfer. 20. Manage increment, promotion. 21. Facility to give aeries in salary from increment effective date. 22. Employee Sales & Self appraisal. 23. Employee evaluation with appraisal. 24. Career Progression Report. 25. Monthly Attendance Report. 26. Overtime Calculation Report. 27. Leave Balance Report. 28. Pay Slip Report. 29. Monthly Salary Register Report. 30. Comparative Salary statement for 2 months for each employee. 31. Employee wise yearly Salary Report. 32. Loan Statement Report.

HRMS FEATURES 33. All Statutory Reports of Professional TAX, P. F. , ESIC, Gratuity, Bonus, TDS, Labour Welfare 34. All Statutory Reports as per Factory Act including CNV. 33. All challan reports in excel format for online return facility. 34. Branch, Department and Position wise employee requirement and its approval by authority. 35. Employee interview details with resume attachment facility. 36. Hiring Resource wise recruitment analysis Report. 37. Employee Attrition Report. 38. CTC Calculator. 39. Messenger for inter branch or department wise communication and File transfer.

TECHNICAL INFORMATION Server Requirements Intel® Xeon® 5410 (Quad Core), 2. 33 GHz & 12 MB Cache, 333 MHz FSB and 4 GB RAM, 146 GB SAS 15 k rpm & 3. 5" Hot Swap with windows 2003 server and latest service pack. Software Require on Server DOT NET Framework 3. 5 with service pack, MS SQL 2008 Enterprise Server MS Office 2003 or 2007. and IE 8. 0 Client PIV 2. 6 GHZ or above , 1 GB RAM, Windows XP operating system and latest service pack Software Require: IE 8. 0 Development Tools and O. S. Software developed by using DOT. NET , MSSQL 2008 database, and Crystal Report 10. 5. O. S must be Windows.

FLEXIBLE FUNCTIONALITY Recruitment Generate job vacancy, Approval, Publishing advertise, Resume Log, Interview call schedule, Selection log, Offer generation, Recruitment procedure, Carrier track full & final settlements etc. Salary structure You can define your own salary structure for earning head and deduction head with calculation based formula such as PF, ESIC, PT, Gratuity, Bonus, Loan, TDS, Advance, Factory Act. Leaves can be organized by leave policy such as Leave application , Leave balance, Leave approval, Leave carry- forward, Leave cancellation, Leave encashment etc. Loan can be define by Loan type master, Loan application, Loan approval, Loan payment, Loan recovery etc. Tour & Out-Door Duty Tour and out door duty claim can be organized as per defined organization’s

GRAPHICAL INFORMATION ( Manpower ) Manpower strength Manpower gender wise strength Worker (F), 40, 8% Staff 40% Worker 60% Worker (M), 260, 52% Staff (M), 180, 36% Staff (F), 20, 4% Department wise manpower Production 60% Planning 4% Logistic 5% QC Design. Purchase 3% 3% 5% Sales 10% HR 3% Account IT 5% 2%

GRAPHICAL INFORMATION ( Salary & Attendance ) Location wise salary expences 12 12 10 8 10 Six month salary analysis with last year 11 50 40 7 6 30 4 20 2 10 0 Regt. Office Plant -1 Plant-2 Plant-3 0 Jan Feb Periodic attendance position Present 86% Out Door 10% On Leave Absent 3% 1% Mar Apr May Jun

HRMS SOFTWARE MENU ( Entry Level ) Master City, State, Department, Designation, Shift, Holiday, Leave, Allowance, Food Allowance, Employee, Templates Time Office Leave Application, On Duty, On Tour, Employee Time Entry, Daily Attendance Register, Shift / Weekly off Change, Over Time, C-Off Payroll Loan (Register, Skip/Modify Install), Salary Advance, Addition / Deduction, Employee TDS, Salary Adjustment, En-Cash Leave, Payroll Generation, Employee Transfer, Employee Increment, Full & Final Appraisal Setting, Sales (A B C D), Supervisor Evaluation (A B C D), Emp. Evolution (A B C D) Self ( A B C D Recruitment Appraisal Setting, Sales (A B C D), Supervisor Evaluation (A B C D), Emp. Evolution (A B C D) Self ( A B C D

HRMS SOFTWARE MENU ( Report Level ) Time Office Monthly Attendance Register Extra Hour Register Leave Card Leave Balance C-Off Records Monthly Shift Leave Application Employee I-Card Employee Att. Abstract Employee Time Change Employee Punch Card Payroll Pay Slip Salary Register Emp. wise Salary Statement Bank Statement Salary Bank Statement Over Time Loan Register Monthly Loan Register Advance Salary Register Branch wise Statement Employee Master Detail Employee Actual Salary Employee T. D. S. Templates Carrier Progression Report Yearly Loan Statement Professional Tax Details Labor Welfare Funds Provident Fund Form 5 Form 10 Statement Challan Form 12 A Form 6 A Form 7 Reconciliation of Remittance Account Register Nominee Form 2 Form 3 A

HRMS SOFTWARE MENU ( Report Level ) ESIC Statement Challan Form 3 Form 6 Form 1 Form 7 ESIC Non Covered Employee ESIC Return Declaration Bonus Register Form C Form D Factory Act Fines Overtime Register Accident Register Health Register Lime Washing Register Contractor Register Accident Form 21 Accident Report Form 14 Contractor Annual Return Leave With Wages Form 18 Consolidated Annual Return Accident Form 15 Accident Form 16

HRMS SOFTWARE MENU ( Report Level ) C. N. V. Form F Payment Details Payment Summary Appraisal Gratuity Sales Appraisal Form Employee Education Pattern Employee Performance Evaluat ion ER I Superior Performance Evaluati on ER II Notification Half Yearly Report MIS ( HR ) Organization Chart Salary Analysis

Thank You Synapse Softech PVT LTD 24, Hindu Colony, Opp. S. P. Stadium, Navarangpura, Ahmedabad 380 009 (079) 2644 1396 (079) 6523 0227 www. synapsesoftech. com