How to nominate members for Academia Europaea and

How to nominate members for Academia Europaea and some important functions of the www. ae-info. org server Presentation by Hermann Maurer, Graz/ Austria hmaurer@iicm. edu Paris, September 20, 2011 1

Nominations are very simple: Download the AE-Nomination Form (a PDF form) from http: //www. ae-info. org/ae/Acad_Main/Nominations (the page shown below) and follow the rules described there. 2

How to find this page http: //www. ae-info. org/ae/Acad_Main/Nominations ? You have to remember either www. ae-info. org (part shown below), the main page of the AE-INFO server, where an entry directs you there. or you have to remember www. acadeuro. org which has a button leading to the same page. 3

How do you remember www. ae-info. org or www. acadeuro. com ? Use www. google. com and search for either: Academia Europaea or acadeuro or The Academy of Europe or possibly Academy of Europe or ae-info. org …all lead you to one of the pages mentioned. Please do not search for European Academy !!! We owe it to the founders that they have protected both „Academia Europaea“ and „The Academy of Europe“ … but European Academy as 4 such is an unprotected term.

Once you have found http: //www. ae-info. org/ae/Acad_Main/Nominations follow the rules described there. I. e. first click at AE Nomination. Form 2012. 5

You will get a PDF form whose first part is shown below. Before filling out anything please save that form under e. g. the surname of your candidate on your computer. After filling out some fields, you can always interrupt, but don‘t forget to save what you have done! Click here 6

You will get a PDF form whose first part is shown below. Before filling out anything please save that form under e. g. the surname of your candidate on your computer. After filling out some fields, you can always interrupt, but don‘t forget to save what you have done! you get: 7

You will get a PDF form whose first part is shown below. Before filling out anything please save that form under e. g. the surname of your candidate on your computer. After filling out some fields, you can always interrupt, but don‘t forget to save what you have done! Now choose the section you want (you may have to use the scroll-bar for this) and click on it. If I choose e. g. Informatics this is what I get: 8

You will get a PDF form whose first part is shown below. Before filling out anything please save that form under e. g. the surname of your candidate on your computer. After filling out some fields, you can always interrupt, but don‘t forget to save what you have done! 9

(Note: So far we have only specified the section of the candidate, so let us fill out the page below, a sample shown on next page) 10

(an example how to fill out the page) 11

Obligatory sample! Not obligatory sample! 1. 12 Honours and Awards (Only mention major awards; max. 20; do not mention best paper awards or fellowships that one gets if one just pays a membership fee; list one per line, preceded by the year when award was obtained, last awards first). The awards should include for example, election to National Academies (category of membership/fellowship); major prizes (not normal research grants) and similar honours that recognise academic performance; honorary degrees. Major ERC awards can be cited. Note: I have not filled in any awards in this sample (they are not obligatory, but prestigous awards strengthen the case of the nominee of course very much!) 12

Don‘t forget this! Webpage if rich in information is OK, HQ and AE-INFO and evaluators prefer a coherent short CV 13

This is the most essential part of the form (in addition to the necessary rudimentary personal information) Optional 14

This is a simplified authorization form. Note that two ordinary members must propose a candidate (this exludes foreign members) and one must be in a 15 country different from the one of the candidate.

The further procedure is explained at the bottom of the nomination form: Please make sure to store the form with the information you have filled out on your computer! Once the nominators have filled out all obligatory fields (those with an *)and are satisfied with the nomination, the first nominator should mail it as attachment to the address nominations@ae-info. org When the mail arrives, the forms are checked by a program for completeness. If obligatory fields are missing, or are too short or too long, the sender will receive a list of items that still have to be changed. If the form is complete, it will be automatically (a) sent to the section chair and (b) it will be automatically uploaded into http: //www. ae-info. org/ae/Acad_Main/Forums/Nominations to which authorized members have access. 16

(Continued…) If a nomination also concerns another section, let the section chair know: (s)he can communicate with the chair of the other section concerned. If, after consultation, it is decided to shift the nomination from one section to another section, office@ae-info. org should be contacted to carry out this shift. Nominations can be submitted using above form between Oct. 1, 2011 and April 30, 2012. Ranked lists of all candidates in their section have to be submitted to the Chair of the Nomination Committee and the Executive Secretary by June 15, 2012. Access to a nomination is authorized for: ─ the two nominators ─ all section committee members of the section involved ─ all nomination committee members, board members, the president and the executive secretary after May 1, 2012. All nominations can be printed out as are in the new system, but you can also use the button „Show printer-friendly version“. PDFs of all nominations are sent 17 to HQ first half of May 2012 if HQ wants to keep up this procedure.

How to access a nomination: Log in (see the often mentioned page http: //www. ae-info. org/ae/Acad_Main/Nominations if you have forgottten how to do so). Now go to the main page www. ae-info. org. Click at the buttom „Forums“. On the new page appearing click at „Nominations“ (left lower corner). Next, select your section. You will see the list of candidates, but you can access their nomination dossiers only if authorized, as explained on the previous page. If authorized, the dossier can be printed out (recommendation: click at the „Show printer-friendly version“ button first) but note that nominations can change till April 30, 2012. 18

All that has been explained above can also be found on the page mentioned at the very beginning: http: //www. ae-info. org/ae/Acad_Main/Nominations Let us now look at some functions offered by www. ae-info. org as shown on the next page. 19

Let us start to examine a click at „Sections“. We get: 20

Let us e. g. click now at „Earth&Cosmic sciences“. We get: Lets click at „personal views and reports“ 21

Let us now examine „Forums“ 22

Let us now click at Forums 23

Let us now click at Image Preview Note particularly these entries! 24

enlarge! (This shows all images currently In „Forum“) 25

Now we choose „Highlights“ and get the page below. . To start, lets look at one of Verstappen‘s expeditions 26

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Of course we could have chosen under „Highlights“ also the list of Nobel laureats 28

And of course we have details for all of them. Let us look at our most recent one 29

Let us go back to main page… 30

Many other things to explore: Information on Nomination Initial help with this server Your trail for navigational help Publications Important Notes Log-in and password handling Powerful search mechanism You can comment any page You can create or edit pages in your area There is information on system status A random image is shown on first page News (different on main page and page of each section!) 31

Many other things to explore: Information on Nomination Initial help with this server Your trail for navigational help Publications Important Notes Log-in and password handling Powerful search mechanism You can comment any page You can create or edit pages in your area There is information on system status A random image is shown on first page News (different on main page and page of each section!) 32

Many other things to explore: Information on Nomination Initial help with this server Your trail for navigational help Publications Important Notes Log-in and password handling Powerful search mechanism You can comment any page You can create or edit pages in your area There is information on system status A random image is shown on first page News (different on main page and page of each section!) 33

There also important functions in the lower part of the main page: List of officials Past and Future Activities List for Present and Former Members Detailed presentation of some members Former Members Important News History of AE, HQ and Awards Privacy Policy Digital Publications Repository Administration Let us have a look at the „List of Present and Former Members“ and to finish at „Administration“ including some statistics and remarks. 34

The form obtained is: Filling in „Walloe“ and clicking at Search gives: Note that English keyboards just do not allow input of some characters, so system is helping. Clicking at the correct version gives what I guess we want and a further click gives the personal page of our president. 35

Let us return once more to the „List of Members…“ 36

Many ways to search: The first three all show we have 2518 persons in the list, 92 former ones One can also search by Country, by Section or a combination thereof: Finally, a look at the page „Administration“ 37

Upper half of page 38

Lower half of page Note the comment feature! 39

A click at first entry gives: Note that a comment is just like any other page, so it also can be commented: A click on „Comments can be commented“ gives: 40

Many other important features have been (partially) integrated into the AE-INFO server. Let me stop here with a look at: Planned developments for 2012 / The future ─ Automated transfer of data collected on nominations forms into the list of member of the AE-INFO server ─ Online tutorial to explain how to update personal or sectional information and how to add items to news page ─ If someone (member, public, EU official, …) looks for some topic x all Members of AE working on topic x should be shown (partially implemented) ─ Continuing editorial work and/ or training of part of the Wroclaw team ─ Examining how much of membership administration can be moved from London to Graz and determining the role of the team in Wroclaw 41

Every section has this button that leads to an alphabetic list of activities in this section… If members have provided this info on their nomination form. Hence it is obligatory to add at least three words describing one‘s activity on new nomination form 42

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Thanks for going through this with me! H. Maurer, Graz/ Austria hmaurer@iicm. edu www. iicm. edu/maurer http: //www. ae-info. org/ae/User/Maurer_Hermann Note: You can find the full presentation also at http: //www. ae-info. org by going to „Important Notes“ Buttom in top row 44