How to Implement an Institutional Repository Part V

How to Implement an Institutional Repository: Part V A NASIG 2006 Pre-Conference May 4, 2006 Marketing

https: //scholarsbank. uoregon. edu

Initial vision Ø Faculty content Ø Self-submission Ø Buy-in to open access model

First eight months of Scholars’ Bank

Cultural challenges Ø Ø Ø Intellectual property concerns Authenticity of submissions Concern over quality Concern over control Terminology Technophobia

Technical challenges Ø Submission template Ø Metadata Ø Version control and revision Ø User interface Ø Preservation

Practical challenges Ø Time Ø Money Ø Identification of content and communities Ø Acquisition of content

Strategies Ø Develop local context Ø Explain the broader context Ø Obtain a critical mass Ø Obtain interesting and attractive content Ø Be open to anything (almost)

Strategies Ø Make connections wherever possible Ø Publicity – be creative and shameless Ø Improve the suite of services Ø Borrow ideas from other archives

Local context Ø Provide a general overview without jargon Ø Personalize the information Ø Answer questions of local interest Ø Build in redundancy Ø Provide varying levels of detail Ø Educate on issues and link to broader movement

Links to local information

Local context

Provide a general overview

Personalize the information

Personalize the information

Questions of local interest

Build in redundancy

Varying levels of detail

Submitting to Scholars’ Bank http: //libweb. uoregon. edu/catdept/irg/IR_submissionrev. pdf A Step-by-Step Guide by Carol Hixson

Broader context Ø Appeal to their professional self- interest Ø Link to worldwide movement Ø Educate on issues

Self-interest

Worldwide movement

Educate on issues

Educate on issues

SHERPA http: //www. sherpa. ac. uk/romeo. php

SHERPA

Academic Journal Publishing Database http: //www. etd. uc. edu/journal/

Obtain a critical mass Ø What is the magic number? ØDifferent for each institution ØWhen existing materials start to draw in other materials without active solicitation

Critical mass

How to obtain critical mass Expand vision of the IR: examples ØFaculty output ØLibrary collections ØCampus publications and presentations ØStudent works ØMiscellaneous

Expand vision: highlight faculty

Expand vision: campus documents

Expand vision: student work

Interesting and attractive content

Make connections

Make connections

Make connections

Make connections

Publicity – be creative and shameless Ø Promote anywhere and everywhere Ø Use subject specialists in the effort Ø Share success stories Ø Link from the catalog Ø Work with known allies Ø Never miss an opportunity

Promotion

Promotion

Use subject specialists

Share success stories

Share success stories

Link from the catalog

Work with known allies

Never miss an opportunity

Never miss an opportunity Undergraduate Library Research Awards

Borrow ideas: T-Space

T-Space: Guided tour

Borrow ideas: Minho

Borrow ideas: MIT

Borrow ideas: Kansas

Borrow ideas: Duke

Borrow ideas: CDL

Recent improvements to service ØFull text ØUse statistics ØSub-communities ØLinks between collections

Full text

Statistics

Statistics

Links between collections

Further improvements Ø Digitize documents Ø Support the investigation of copyright Ø Implement Creative Commons licenses Ø Modify the user interface and develop searching guides Ø Contribute further to code developments

Digitizing hard copy

Collaborative opportunities ØShare information ØShare strategies ØDevelop federated search of repositories ØDevelop shared collections

Growth over time

Categories of submission: 16 months

Categories of submissions: 3 years

Challenges for the future Ø Get buy-in at the highest institutional levels Ø Refine the preservation program Ø Keep abreast of changing technology Ø Stay informed about copyright Ø Develop self-submission model more fully

Strategies for future growth Ø Continue to acquire content Ø Continue to promote shamelessly Ø Align more closely with instructional programs Ø Establish a campus advisory group Ø Develop searching guides Ø Integrate the IR in the new website design

How do we measure success? Ø Expanding access to materials Ø Capturing grey literature Ø Enhancing instruction Ø Highlighting individual achievement Ø Increasing institutional visibility Ø Integrating different types of content Ø Increasing collaboration

Acknowledgements Ø Eliz Breakstone Ø Heather Briston Ø Mary Grenci Ø Corey Harper Ø Barbara Jenkins Ø JQ Johnson Ø Kate Ball, Jaye Barlous, Adam Byrd, Rebecca Fisher, Cathy Flynn-Purvis, Nathan Georgitis, Mary Grenci, Hilary Hart, David Landazuri, Marion Obar, Lori Robare

Contact information Carol Hixson Head, Metadata and Digital Library Services University of Oregon Libraries chixson@uoregon. edu (541) 346 -3064