How to Buy from GSA Schedules Other

How to Buy from GSA Schedules & Other Cooperative Agreements Florida Government Conference September 21 -23, 2004

How to Buy from GSA Schedules September 21 -23, 2004 Agenda • Welcome / Meeting Overview • Cooperative Purchasing • Recent Developments • GSA Schedule 70 Program • Questions 2

Cooperative Purchasing What Are We Talking About? • Cooperative - marked by cooperation; marked by a willingness and ability to work with others • Cooperation - association of persons for common benefit • Collaboration - people from different organizations (or units within one organization) produce something together or through joint effort, resources, and decision making, and share ownership of the final product or service 3

Cooperative Purchasing Benefits of Collaboration* • Better use of scarce resources; cost savings. • Ability to create something that you can’t create on your own. • Higher quality, more integrated product or service for the end user. • Potential for organizational and individual learning. • Better ability to achieve important outcomes. *Russell M. Linden, Working Across Boundaries (2002) 4

Cooperative Purchasing Familiar Example • “[DMS has the power to] establish purchasing agreements and procure state term contracts. . . under which state agencies shall, and eligible users may, make purchases” § 287. 042(2)(a), F. S. • Schedule contracts are a good method of acquiring a wide range of small, repetitive quantities of common-use, commercial items 5

Cooperative Purchasing Advantages of Centralized Schedules • Customers can order small quantities of commonly used goods and services without using the cumbersome and administratively costly traditional procurement process. • Customers and vendors avoid the cost of duplicating procurements for common use items. • Vendors’ commercial products are exposed to a large number of potential customers. • Lower prices result from lower process costs and increased volume. 6

How to Buy from GSA Schedules September 21 -23, 2004 Agenda • Welcome / Meeting Overview • Cooperative Purchasing • Recent Developments • GSA Schedule 70 Program • Questions 7

Recent Developments Law and Policy Issues 1995 Florida amends 287. 042 to authorize external cooperative purchasing “when cost effective and in the best interest of the state” State Purchasing issues Memorandum No. 5 (95 -96) re: Use of GSA and Other Public Entities’ Contracts 1996 GSA includes IT Services (Schedule 70) as first professional services offered under multiple award schedule (MAS) program. 8

Recent Developments Western States Contracting Alliance 9

Recent Developments MMCAP (Pharmacy) 10

Recent Developments U. S. Communities 11

Recent Developments New Rule 60 A-1. 047 12

Recent Developments When to Use R. 60 A-1 -047(5) Language • (1) “The contract must contain specific language or other legal authority authorizing third parties to make purchases…. ” • (5) “An agency may include language in a term contract authorizing the Department to approve the contract as an alternate contract source” • Rule 60 A-1. 001(1)(b) – “A term contract is an agreement … whereby the vendor agrees to provide an indefinite quantity …, on an indefinite delivery schedule, over a specified period of time. ” See also § 287. 012(28), F. S. 13

Recent Developments New Form PUR 7102 14

Recent Developments On-Line List of ACS’s 15

How to Buy from GSA Schedules September 21 -23, 2004 Agenda • Welcome / Meeting Overview • Cooperative Purchasing • Recent Developments • GSA Schedule 70 Program • Questions 16

GSA Schedule 70 Program Background 17

GSA Schedule 70 Program Federal Sources, Inc. , June 04 Report • Cooperative purchasing has gotten off to a sluggish start since it was opened up to state and local government two years ago. It accounts for only 0. 25 percent of total state and local information technology spending. • State and local governments have bought about $73. 6 million worth of IT products and services through Schedule 70 since October 2002. • State and local spending through Schedule 70 expected to reach $500 million by 2006. 18

GSA Schedule 70 Program INPUT/Output May 04 Report • Estimates that 60% of states are participating in cooperative purchasing and that roughly $50 million state and local dollars have funneled through Schedule 70 thus far. • Expects the rate of cooperative purchasing to increase exponentially • Present Obstacles – Perceived as not providing best value – Lack of communication – State and local legislative barriers 19

GSA Schedule 70 Program GSA Demo [See Separate Presentation] 20

How to Buy from GSA Schedules September 21 -23, 2004 Agenda • Welcome / Meeting Overview • Cooperative Purchasing • Recent Developments • GSA Schedule 70 Program • Questions 21

Questions More Information GSA www. fss. gsa. gov/schedules www. gsa. gov/cooperativepurchasing Materials from December 11, 2003, Purchasing Directors’ Meeting Kelly. Holcombe@gsa. gov State Purchasing alternatecontractsource@dms. state. florida. com Stu Potlock, Potloc. S@dms. . . , 488 -1086 David Comer, Comer. D@dms. . . , 487 -4196 Ommet Mbiza, Mbiza. O@dms. . . , 487 -0417 22