How Libraries Make Use of MARCIVE s GPO Services

How Libraries Make Use of MARCIVE’s GPO Services Jim Noël Manager, GPO Services MARCIVE, Inc. Making the Most of What You’ve Got: Improving Access to Government Information in Your Online Catalog GODORT Preconference June 24, 2004 How Depositories Use MARCIVE Services To Improve Access

What Are MARCIVE’s GPO Services? • • Shipping List Services Enhanced GPO Database Services Documents Without Shelves Marcive. Web DOCS How Depositories Use MARCIVE Services To Improve Access

MARCIVE GPO Services • Shipping List Service • Automatic service based on Library’s item selections and MARCIVE profile. • Brief records to fill the gap between receipt of documents and full cataloging. • Su. Doc labels to speed processing of newly received materials • Smart barcode labels How Depositories Use MARCIVE Services To Improve Access

MARCIVE GPO Services • MARCIVE Enhanced GPO Database Services • Retrospective from 1976 -present • Ongoing Subscription • Profiled to Library’s item selections • URL Subscription Supplemental • Full cataloging records. • Customized to load more readily into local system. • Ongoing record contains linking number to aid in overlay of brief SLS records. • Matching authorities records, if requested How Depositories Use MARCIVE Services To Improve Access

Additional MARCIVE GPO Services • Documents Without Shelves • Marcive. Web DOCS • • Reference product on the web All GPO records from 1976 -present Current SLS records (temporary records) Will contain pre-76 records at some point How Depositories Use MARCIVE Services To Improve Access

Use of MARCIVE SLS and GPO Records • How many libraries subscribe to MARCIVE’s GPO records and SLS records? • Nearly 500 libraries • How many get SLS records? • About 3/4 of them. Usually limit to monographs. • How do we get the information? • Timing compared to documents’ arrival in library. How Depositories Use MARCIVE Services To Improve Access

How SLS and GPO Services Are Supposed to Work Together: Example of Matching Pairs • SLS Record • Matching GPO record 0 00612 nam 22001817 a 4500 008 040513 s 2004 xxu f 000 0 eng d 0 000 01185 nam 2200301 Ia 4500 ocm 55132100 003 OCo. LC 005 20040513095316. 0 007 he bmb 024 bbca 008 040513 s 2003 dcu b f 000 0 eng d 035 $a tmp 97329113 040 $a Mv. I $c Mv. I 049 $a COD 9 074 $a 0982 -G-64 086 0 $a TD 2. 30/23: 03 -025 245 00 $a PAVEMENT MANAGEMENT SYSTEMS: A POWERFUL TOOL IN ANALYZING. . . U. S. DEPARTMENT OF TRANSPORTATION 260 $a[S. l. : $b s. n. , $c 2004? ] 500 $a Shipping List #: 2004 -0297 -M 500 $a Shipping List Date: 05/14/2004 710 1 $a United States. $b Federal Highway Administration. 945 $i U 183060520256 $l govmc How Depositories Use MARCIVE Services To Improve Access 035 $a tmp 97329113 040 $a GPO $c GPO $d Mv. I 043 $a n-us--049 $a COD 9 074 $a 0982 -G-64 (MF) 088 $a Publication no. FHWA-IF-03 -025 086 0 $a TD 2. 30/23: 03 -025 245 00 $a Pavement management systems $h [microform] : $b a powerful tool in analyzing pavement performance. 260 $a [Washington, D. C. ] : $b U. S. Dept. of Transportation, Federal Highway Administration, $c [2003]

SLS/GPO: Creation of item information in 949 or other field • SLS Record With 949 Field 000 00768 nam 22002057 a 4500 001 008 040513 s 2004 xxu f 000 0 eng d 035 $a tmp 97329113 040 $a Mv. I $c Mv. I 049 $a MAL $a MTU $a MSC 074 $a 0982 -G-64 086 0 $a TD 2. 30/23: 03 -025 245 00 $a PAVEMENT MANAGEMENT SYSTEMS: A POWERFUL TOOL IN ANALYZING. . . U. S. DEPARTMENT OF TRANSPORTATION 260 $a [S. l. : $b s. n. , $c 2004? ] 500 $a Shipping List #: 2004 -0297 -M 500 $a Shipping List Date: 05/14/2004 710 1 $a United States. $b Federal Highway Administration. 949 1 $a TD 2. 30/23: 03 -025 $z 086 $i 33897050158021 $g 1 $p$45. 00 $l magmf $q 301 $s o $t 035 949 1 $a TD 2. 30/23: 03 -025 $z 086 $i 47048000125355 $g 1 $l mtgmf $q 361 $s $t 078 949 1 $a TD 2. 30/23: 03 -025 $z 086 $g 1 $l mudof $q 391 $s $t 035 How Depositories Use MARCIVE Services To Improve Access

Shipping List Service • Problem Areas • Congressional microfiche • Multi-part items • Special Handling • • • Exclusion of records by various criteria Notes in the records Splitting files Barcodes without records Merged output for consortia How Depositories Use MARCIVE Services To Improve Access

GPO or “Full” Records • How do we get them? • Timing compared to receipt of documents • Location or holdings codes based on material format, item list codes, or other criteria. • Addition of notes identifying source or load date • Item creation when there is no shipping list record match • Split files How Depositories Use MARCIVE Services To Improve Access

Changed Records • What is a changed record? • Percentage of libraries that get changed records How Depositories Use MARCIVE Services To Improve Access

Changed Records • Advantages of getting changed records • Updates & corrections automatically • Addition of PURLs to previously distributed records • Any disadvantages? • No indication of what got changed • Records that are changed for MARCIVE may be new to customer • Lots of records How Depositories Use MARCIVE Services To Improve Access

Multiple Format Records • Traditionally, a multiple format record referred to a single record representing both the paper and microfiche formats, such as for a Congressional title 049 050 074 $a COD 9 $a KF 27 $b. A 6484 2004 $a 1011 -A (MF) 086 0 $a Y 4. AP 6/1: IN 8/6/2005/PT. 1110 1 $a United States. $b Congress. $b House. $b Committee on Appropriations. $b Subcommittee on Dept. of the Interior and Related Agencies. 245 10 $a Department of the Interior and related agencies appropriations for 2005 : $b hearings before a subcommittee of the Committee on Appropriations, House of Representatives, One Hundred Eighth Congress, second session / $c Subcommittee on the Department of the Interior and Related Agencies. 246 18 $a Interior and related agencies appropriations for 2005 260 $a Washington : $b U. S. G. P. O. : $b [U. S. G. P. O. , Supt. of Docs. , distributor], $c 2004 300 $a v. <1, 3 -4 > : $b ill. ; $c 24 cm. 500 $a Distributed to some depository libraries in microfiche. How Depositories Use MARCIVE Services To Improve Access

Multiple Format Records 049 • Now, mostly physical format records with electronic access information added 074 074 $a COD 9 $a GDWR $a 1016 -A (online) $a 1016 -B (MF) $a 1016 -B (online) 088 $a Serial no. 108 -106 (United States. Congress. House. Committee. . . 086 0 $a Y 4. G 74/7: ST 2/29 110 1 $a United States. $b Congress. $b House. $b Committee on. . . 245 10 $a How can the federal government assist state and local programs. . . 260 $a Washington : $b U. S. G. P. O. : $b For sale by the Supt. of Docs…. 300 $a iii, 103 p. : $b ill. ; $c 24 cm. 500 $a Shipping list no. : 2004 -0140 -P. 500 530 $a Distributed to some depository libraries in microfiche. $a Also available via Internet from the GPO Access web site. Address as of 4/26/04: http: //frwebgate. access. gpo. gov/ cgibin/getdoc. cgi? dbame=108%5 Fhouse%5 Fhearings&docid=f: 91837. pdf; current access is available via PURL. 650 0 $a Community policing $z United States. 856 41 $u http: //purl. access. gpo. gov/GPO/LPS 48042 How Depositories Use MARCIVE Services To Improve Access

What is an electronic-only record? • Example of record with single 074 field (online) 000 01004 nam 2200253 Ka 4500 001 ocm 55507921 003 OCo. LC 005 20040528164737. 0 006 m df 008 040528 s 2001 dcu s f 000 0 eng d 040 $a GPO $c GPO$d. Mv. I 043 $a n-us--049 $a GDWR 074 $a 0031 -C (online) 086 0 $a A 110. 2: 2004021394 245 00 $a Egg and egg product safety $h [electronic resource] 260 $a [Washington, D. C. : $b U. S. Dept. of Agriculture, Food and Safety and Inspection Service, $c 2001] 538 $a Mode of access: Internet from the Food Safety and Inspection Service web site. Address as of 05/29/04: http: //www. fsis. usda. gov/OA/pubs/eggfacts. PDF; current access available via PURL. 500 $a Title from title screen (viewed on May 29, 2004). 500 $a "April 2001. " 650 0 $a Eggs $z United States. How Depositories Use MARCIVE Services To Improve Access

Electronic-Only Record with Multiple 074 s • Example of record with multiple 074 fields (online) 005 20040506085156. 0 008 040506 s 2002 dcu sb f 000 0 eng c 040 $a GPO $c GPO $d. Mv. I 042 $a pcc 043 $a n-us--049 $a COD 9 $a GDWR 074 $a 1002 -A (online) $a 1002 -B (online) 088 $a JCX-102 -02 086 0 $a Y 4. T 19/4: P 75/2004019399 245 00 $a Technical explanation of H. R. 5596, relating to political organizations described in Section 527 of the Internal Revenue Code, as passed by the House and the Senate $h[electronic resource] / $c prepared by the staff of the Joint Committee on Taxation. 260 $a [Washington, D. C. : $b Joint Committee on Taxation, $c 2002] 538 $a Mode of access: Internet from the JCT web site. Address as of 5/6/04: http: //www. house. gov/jct/x -102 -02. pdf; current access available via PURL. How Depositories Use MARCIVE Services To Improve Access

Electronic-Only Records • Look at whether 300 field exists • Issues • Do we assign a tmp number? • Should we send holdings to OCLC for these? • Shoud we print cards for these? • Do libraries use an Internet location/item record? How Depositories Use MARCIVE Services To Improve Access

Documents Without Shelves • All MARC records containing URLs or PURLs • Can receive any record with a URL or limit to “Internet-only” titles • Who gets DWS? • General (all titles) or Law Library (subset) • Backfile available How Depositories Use MARCIVE Services To Improve Access

Customer Communications • Implementation of “fixes” reported by customers • Obsolete OCLC number messages • “No longer available via Internet” messages How Depositories Use MARCIVE Services To Improve Access

Future Directioins How do you see MARCIVE helping your library improve access to government information? How Depositories Use MARCIVE Services To Improve Access

For additional information on improving access to government information Booth 1235 in the exhibit hall or www. marcive. com How Depositories Use MARCIVE Services To Improve Access

www. marcive. com 800. 531. 7678 Whatever your database and cataloging needs, MARCIVE has a solution. How Depositories Use MARCIVE Services To Improve Access