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Homeland Security Planning for Campus Executives Homeland Security Planning for Campus Executives

Homeland Security Planning for Campus Executives Workshop Agenda Module Title Time 1 Workshop Introduction, Homeland Security Planning for Campus Executives Workshop Agenda Module Title Time 1 Workshop Introduction, Administration, and Pre. Assessment 35 min. 2 Introduction to Homeland Security 35 min. 3 Crisis Preparedness Planning for Higher Education Institutions 35 min. 4 Training, Equipping, and Exercising for Campus Preparedness 45 min. 5 Communications Planning and Implementation 30 min. 6 Lessons Learned 25 min. 7 Workshop Summary, Post-Assessment, and Evaluation 15 min. Total Time ≈ 3 hours 40 min.

Homeland Security Planning for Campus Executives Homeland Security Planning for Campus Executives

Homeland Security Planning for Campus Executives Activity - Icebreaker • Instructor and facilitator introductions Homeland Security Planning for Campus Executives Activity - Icebreaker • Instructor and facilitator introductions • Site introductions § § College/University name Expectations of the workshop Activity - Icebreaker

Homeland Security Planning for Campus Executives Pre-Assessment (15 minutes) • You will now take Homeland Security Planning for Campus Executives Pre-Assessment (15 minutes) • You will now take the preassessment that will be administered by each site facilitator. Pre-Assessment

Homeland Security Planning for Campus Executives Module 1 Workshop Introduction, Administration, and Pre-Assessment • Homeland Security Planning for Campus Executives Module 1 Workshop Introduction, Administration, and Pre-Assessment • Homeland Security • Relevance to Higher Education • Workshop Main Goals and Components • Workshop Schedule and Administrative Requirements • Module Summary

Homeland Security Planning for Campus Executives Department of Homeland Security Act of 2002 § Homeland Security Planning for Campus Executives Department of Homeland Security Act of 2002 § Established the Department of Homeland Security with these missions: • • 1. 1. 1 Prevent terrorist attacks Reduce vulnerability Minimize damage Assist in recovery

Homeland Security Planning for Campus Executives Vision of Homeland Security “We must lay out Homeland Security Planning for Campus Executives Vision of Homeland Security “We must lay out a vision of homeland security that is sustainable over the long run – a vision that balances durable and comprehensive security with the American way of life; the values we cherish and the uninterrupted flow of lawful commerce across our borders. ” Secretary of Homeland Security Michael Chertoff April 2005 1. 1. 2

Homeland Security Planning for Campus Executives Risk Management • Threat • Vulnerability • Consequence Homeland Security Planning for Campus Executives Risk Management • Threat • Vulnerability • Consequence 1. 1. 3

Homeland Security Planning for Campus Executives Relevance to Higher Education • 4, 000 higher Homeland Security Planning for Campus Executives Relevance to Higher Education • 4, 000 higher education institutions in U. S. • Over 15 million students • Several million faculty, staff, and visitors 1. 2. 1. A

Homeland Security Planning for Campus Executives Relevance to Higher Education • • Large entertainment Homeland Security Planning for Campus Executives Relevance to Higher Education • • Large entertainment venues Critical national research facilities Nuclear and biological materials Animal and environmental concerns 1. 2. 1. B

Homeland Security Planning for Campus Executives Activity - Discussion • Every campus has a Homeland Security Planning for Campus Executives Activity - Discussion • Every campus has a number of vulnerable targets that need to be considered when preparing an emergency management plan. 1. 2. 1 Activity - Discussion

Homeland Security Planning for Campus Executives Discussion Questions 1. What are specific issues and Homeland Security Planning for Campus Executives Discussion Questions 1. What are specific issues and concerns related to Homeland Security on your campus? 1. 2. 1 Activity - Questions

Homeland Security Planning for Campus Executives Discussion Answers 1. Specific issues and concerns on Homeland Security Planning for Campus Executives Discussion Answers 1. Specific issues and concerns on a typical campus: • • Open access areas Arenas and stadiums Chemical research labs Hazardous materials areas Area containing sensitive information President and executive offices Student housing 1. 2. 1 Activity - Answers

Homeland Security Planning for Campus Executives Workshop Goals • Improve planning and preparedness capabilities Homeland Security Planning for Campus Executives Workshop Goals • Improve planning and preparedness capabilities of higher education institutions • Help campus executive leadership understand principles of campus incident readiness • Provide leadership with examples, tools, and resources for Homeland Security strategies 1. 3. 1

Homeland Security Planning for Campus Executives Module 1 Summary • The Department of Homeland Homeland Security Planning for Campus Executives Module 1 Summary • The Department of Homeland Security works to prevent terrorist attacks, reduce vulnerabilities, minimize damage, and aid in recovery operations. • National preparedness represents a continuous effort to develop procedures, policies, and training to maximize capabilities to prevent and respond to domestic incidents. • Homeland protection procedures should become a normal part of everyday campus life. 1. 4. 1. A

Homeland Security Planning for Campus Executives Module 1 Summary • Risk management principles can Homeland Security Planning for Campus Executives Module 1 Summary • Risk management principles can guide the decision-making process in developing plans and allocating resources in a way that balances security and freedom. • Higher education institutions must become involved in Homeland Security planning at institutional, regional, and national levels. 1. 4. 1. B

Homeland Security Planning for Campus Executives Module 2 Introduction to Homeland Security • National Homeland Security Planning for Campus Executives Module 2 Introduction to Homeland Security • National Strategy for Homeland Security • Local, Regional, State, and Federal Government Roles in Homeland Security • Module Summary

Homeland Security Planning for Campus Executives Department of Homeland Security Directorates • • • Homeland Security Planning for Campus Executives Department of Homeland Security Directorates • • • Directorate for Preparedness Science and Technology Directorate Management Directorate Office of Policy Directorate Federal Emergency Management (FEMA) Directorate Effective as of 02/02/2007 2. 1. 1

Homeland Security Planning for Campus Executives National Response Plan (NRP) Integrates and applies federal Homeland Security Planning for Campus Executives National Response Plan (NRP) Integrates and applies federal resources, knowledge, and abilities before, during, and after Incidents of National Significance Resources Incident Knowledge Local Response Abilities State National Incident Management System (NIMS) Response or Support Aligns command, control, organization structure, terminology, communication protocols, and resources for all events Federal Response or Support 2. 1. 2

Homeland Security Planning for Campus Executives Six Components of the National Incident Management System Homeland Security Planning for Campus Executives Six Components of the National Incident Management System (NIMS) Command Management Preparedness Resource Management Communications and Information Management Supporting Technologies Management and Maintenance of NIMS 2. 1. 3

Homeland Security Planning for Campus Executives Activity - Discussion • The National Response Plan Homeland Security Planning for Campus Executives Activity - Discussion • The National Response Plan is an allhazards plan. • An all-hazards approach includes identifying and planning for the similar effects that occur across the range of potential hazards. 2. 1. 3 Activity - Discussion

Homeland Security Planning for Campus Executives Discussion Questions 1. Why is an all-hazards approach Homeland Security Planning for Campus Executives Discussion Questions 1. Why is an all-hazards approach necessary? 2. What purpose do the National Response Plan (NRP) and the National Incident Management System (NIMS) serve for higher education institutions? 2. 1. 3 Activity - Questions

Homeland Security Planning for Campus Executives Discussion Answers 1. An all-hazards approach is necessary Homeland Security Planning for Campus Executives Discussion Answers 1. An all-hazards approach is necessary to manage domestic incidents. 2. Higher education institutions must use national plans as a basis to develop internal systems to match their needs and to interface with other agencies in a consistent manner. 2. 1. 3 Activity - Answers

Homeland Security Planning for Campus Executives Homeland Security Presidential Directive (HSPD)-8 in Context Relevant Homeland Security Planning for Campus Executives Homeland Security Presidential Directive (HSPD)-8 in Context Relevant as of 03/08/06 2. 1. 4

Homeland Security Planning for Campus Executives Incident Command System (ICS) • ICS is a Homeland Security Planning for Campus Executives Incident Command System (ICS) • ICS is a component of NIMS and is a management system designed to integrate resources from numerous organizations into a single response structure using common terminology and processes • Use the FEMA Power. Point Presentation on the CDROM called State & Local Partners Training • Incident management activities organized under four functions: Command Operations Planning 2. 2. 1 Logistics Finance

Homeland Security Planning for Campus Executives Unified Command System (UCS) • System that coordinates Homeland Security Planning for Campus Executives Unified Command System (UCS) • System that coordinates local, state, federal, tribal, and non-governmental entities with overlapping jurisdiction and incident management responsibilities • The key here is jurisdictional responsibility overlap • Roles change as incidents evolve • Command is given to the lead agency • One incident commander 2. 2. 2

Homeland Security Planning for Campus Executives Roles, Positions, and Responsibilities Position Responsibilities Campus Executive Homeland Security Planning for Campus Executives Roles, Positions, and Responsibilities Position Responsibilities Campus Executive Leaders Campus Public Safety Officers Crisis Management Team Law Enforcement Local • Provide leadership in campus emergency response activities • Initiate emergency response plan (ERP) • Consult and coordinate with off-campus emergency response leaders • Criminal investigations Fire Department / Haz. Mat • Perimeter and patrol services Emergency Medical Services (EMS) • Search and rescue • Support personnel, equipment, and Emergency Preparedness Office supplies Medical Examiner • Specialized resources Public Works Office • Recovery assistance • Emergency communications Press Secretary / Public Affairs • Public information communications City / County Attorney 2. 2. 3. A

Homeland Security Planning for Campus Executives Roles, Positions, and Responsibilities Position Responsibilities National Guard Homeland Security Planning for Campus Executives Roles, Positions, and Responsibilities Position Responsibilities National Guard / Civil Support Team (CST) State and Regional Haz. Mat Personnel Aviation Support State Emergency Management Agencies • Support Personnel, Equipment, and Supplies • Specialized Resources • Field Assessment • Declarations of Emergency • Federal Assistance Requests Governor and Staff Federal Bureau of Investigation (FBI) Federal Emergency Management Agency (FEMA) Centers for Disease Control (CDC) Army/Navy/Air Force/Marines 2. 2. 3. B • Leading the Criminal Investigation (in certain circumstances) • Federal Recovery Assistance • Support and Specialized Resources • Armed Forces Support

Homeland Security Planning for Campus Executives Response Relationships Federal State Regional Local Campus Resources Homeland Security Planning for Campus Executives Response Relationships Federal State Regional Local Campus Resources 2. 2. 4

Homeland Security Planning for Campus Executives Module 2 Summary • The NRP is an Homeland Security Planning for Campus Executives Module 2 Summary • The NRP is an all-discipline, all-hazards plan for managing domestic incidents. • NIMS provides a consistent nationwide template to enable all government, private sector, and nongovernmental organizations to work together during domestic incidents. 2. 3. 1. A

Homeland Security Planning for Campus Executives Module 2 Summary • HSPDs provide the foundation Homeland Security Planning for Campus Executives Module 2 Summary • HSPDs provide the foundation for Homeland Security operations. • Institutions should apply ICS to enable integration with other agencies under a UCS. • Campus and local entities will handle the initial response. 2. 3. 1. B

Homeland Security Planning for Campus Executives Module 3 Crisis Preparedness Planning for Higher Education Homeland Security Planning for Campus Executives Module 3 Crisis Preparedness Planning for Higher Education Institutions • Planning and Management Issues • Concepts of Prevention, Detection, Deterrence, Response, and Recovery • Threat and Vulnerability Assessments • Planning Tools and Checklists • Module Summary

Homeland Security Planning for Campus Executives All-Hazards Response Plan • An approach that coordinates Homeland Security Planning for Campus Executives All-Hazards Response Plan • An approach that coordinates prevention of, preparedness for, response to, and recovery from terrorism, major natural disasters, and other emergencies • Addresses preparedness and relationships • Requires decision-making authority in planning session • Addresses training • Must be feasible and flexible 3. 1. 1

Homeland Security Planning for Campus Executives Response Planning Process Establish and Strengthen Relationships Evaluation Homeland Security Planning for Campus Executives Response Planning Process Establish and Strengthen Relationships Evaluation And Revision Response Planning Training, Equipping, and Exercises Threat and Vulnerability Assessments Protective Measures 3. 2. 1

Homeland Security Planning for Campus Executives Relationship Development • Collaboration with supporting agencies • Homeland Security Planning for Campus Executives Relationship Development • Collaboration with supporting agencies • Input from various sources within the campus community • Incident management provisions 3. 2. 2

Homeland Security Planning for Campus Executives Threat and Vulnerability Assessments Threat Vulnerability Identify Potential Homeland Security Planning for Campus Executives Threat and Vulnerability Assessments Threat Vulnerability Identify Potential Threat Elements (PTEs) and suspicious activities on or near campus Evaluate and rank potential targets Determine goals, motives, and objectives of PTEs Determine actions necessary to reduce vulnerability Review previous attacks Increase awareness of existing hazards 3. 3. 1

Homeland Security Planning for Campus Executives Critical Vulnerabilities • • Open access areas Access Homeland Security Planning for Campus Executives Critical Vulnerabilities • • Open access areas Access by vehicles Building systems Security for hazardous materials • Security for sensitive information • Large gatherings of people Photo Credit: NASA 3. 3. 2

Homeland Security Planning for Campus Executives Elements of Campus Preparedness • • • Prevention Homeland Security Planning for Campus Executives Elements of Campus Preparedness • • • Prevention Detection Deterrence Response Recovery 3. 4. 1

Homeland Security Planning for Campus Executives Activity - Discussion • Institutions of higher education Homeland Security Planning for Campus Executives Activity - Discussion • Institutions of higher education need to be prepared for a variety of incidents that could take place on their campuses. 3. 4. 1 Activity - Discussion

Homeland Security Planning for Campus Executives Discussion Questions • What are some of the Homeland Security Planning for Campus Executives Discussion Questions • What are some of the critical tasks associated with elements of campus preparedness (prevention, detection, deterrence, and recovery) and what should you do as a campus executive? 3. 4. 1 Activity - Questions

Homeland Security Planning for Campus Executives Discussion Answers • Prevention § Anticipate possible emergency Homeland Security Planning for Campus Executives Discussion Answers • Prevention § Anticipate possible emergency events and take actions to lessen the probability that such events occur • Detection § Early detection of potentially hazardous events and other disasters may prevent them from occurring at all 3. 4. 1 Activity – Answers A

Homeland Security Planning for Campus Executives Discussion Answers • Deterrence § Perform risk assessments Homeland Security Planning for Campus Executives Discussion Answers • Deterrence § Perform risk assessments in order to harden possible targets through heightened awareness and communication • Recovery § Reestablish essential services, coordinate actions with local, state, and federal authorities, etc. 3. 4. 1 Activity – Answers B

Homeland Security Planning for Campus Executives Planning Tools (PDF files available on accompanying CD-ROM) Homeland Security Planning for Campus Executives Planning Tools (PDF files available on accompanying CD-ROM) Campus Preparedness Assessment Manual Building a Disaster. Resistant University 3. 5. 1 Primer to Design Safe School Projects in Case of Terrorist Attacks

Homeland Security Planning for Campus Executives Module 3 Summary • All-hazards response plans should Homeland Security Planning for Campus Executives Module 3 Summary • All-hazards response plans should be realistic, flexible, and specific to the school and its needs. • Collaboration and communication with supporting agencies and various resources on and around the campus are necessary to establish relationships as part of the response planning process. • Threat and vulnerability assessments help identify potential weaknesses on a campus and need periodic updating. 3. 6. 1. A

Homeland Security Planning for Campus Executives Module 3 Summary • Campus public safety officials Homeland Security Planning for Campus Executives Module 3 Summary • Campus public safety officials play key roles in prevention, detection, deterrence, response, and recovery. • A variety of planning tools are available to assist campus security personnel with developing emergency response plans. 3. 6. 1. B

Homeland Security Planning for Campus Executives Module 4 Training, Equipping, and Exercises for Campus Homeland Security Planning for Campus Executives Module 4 Training, Equipping, and Exercises for Campus Preparedness • Who Needs Trained to Do What? • Training Providers and Availability • Homeland Security Training and Exercises • Equipping Standards • Funding Streams • Module Summary

Homeland Security Planning for Campus Executives Training Needs Senior Administrative Personnel ● Developing emergency Homeland Security Planning for Campus Executives Training Needs Senior Administrative Personnel ● Developing emergency management plans ● Ensuring that personnel are trained, equipped and exercised in ICS, UCS, and Emergency Operations Center (EOC) processes. ● Collaborating with other agencies ● Designating an Emergency Preparedness Officer Campus First Responders ● Taking command of incident site ● ● Notifying appropriate agencies Identifying and assessing the events Using Personal Protective Equipment (PPE) Participating in Weapons of Mass Destruction and ICS training 4. 1. 1

Homeland Security Planning for Campus Executives Activity - Discussion • Campus public safety officers Homeland Security Planning for Campus Executives Activity - Discussion • Campus public safety officers should be aware of the potential targets on campus as well as groups that pose a threat. 4. 1. 1 Activity - Discussion

Homeland Security Planning for Campus Executives Discussion Questions • What groups on your campus Homeland Security Planning for Campus Executives Discussion Questions • What groups on your campus or groups that may come to your campus pose a potential threat? 4. 1. 1 Activity - Questions

Homeland Security Planning for Campus Executives Discussion Answers • Groups that could pose a Homeland Security Planning for Campus Executives Discussion Answers • Groups that could pose a threat include: § § Animal Rights Groups Pro-abortion or anti-abortion groups Radical Environmental Movements Groups that advocate violence or civil unrest 4. 1. 1 Activity - Answers

Homeland Security Planning for Campus Executives Training Available from the Office of Grants and Homeland Security Planning for Campus Executives Training Available from the Office of Grants and Training (G&T) Effective as of 04/19/06 1. The Course Catalog is available at: http: //www. ojp. usdoj. gov/odp/docs/coursec atalog. pdf 2. Schedule G&T Training - Call G&T Helpline 1 -800 -368 -6498 3. Go to http: //www. firstrespondertraining. gov/ 4. Submit request to State Training Point of Contact (POC) 5. State POC will call G&T to schedule training 4. 2. 1

Homeland Security Planning for Campus Executives Training and Exercises Levels of Training Types of Homeland Security Planning for Campus Executives Training and Exercises Levels of Training Types of Exercises • • Awareness level Performance Planning and Management Discussion-Based § § § • Operations-Based § § § 4. 3. 1 Seminars Workshops Tabletop Exercises (TTXs) Drills Functional Exercises (FEs) Full-Scale Exercises (FSEs)

Homeland Security Planning for Campus Executives Critical Incident Stress Training • • • Critical Homeland Security Planning for Campus Executives Critical Incident Stress Training • • • Critical Incident Stress Management (CISM) Stress Inoculation Training (SIT) Three-Pronged Approach to Deal with Critical Incident Stress 1. Defusing 2. Critical Incident Stress Debriefing (CISD) 3. Peer Support 4. 3. 2

Homeland Security Planning for Campus Executives Sources of Training http: //www. iaclea. org/visitors/professionaldevelopment/index. cfm Homeland Security Planning for Campus Executives Sources of Training http: //www. iaclea. org/visitors/professionaldevelopment/index. cfm International Association of Campus Law Enforcement Administrators (IACLEA) 4. 3. 3

Homeland Security Planning for Campus Executives Office of Grants and Training (G&T) Equipping Standards Homeland Security Planning for Campus Executives Office of Grants and Training (G&T) Equipping Standards • G&T Authorized Equipment List • Equipment Purchase Program • G&T Funding is available • Levels of Personal Protective Equipment (PPE) § § Level A Level B Level C Level D 4. 4. 1

Homeland Security Planning for Campus Executives Time, Distance, and Shielding • Time § Minimize Homeland Security Planning for Campus Executives Time, Distance, and Shielding • Time § Minimize time spent in affected area • Distance § Maximize distance from affected area • Shielding § Seek protection from harmful materials 4. 4. 2

Homeland Security Planning for Campus Executives DHS Funding Streams State Homeland Security Formula Grants Homeland Security Planning for Campus Executives DHS Funding Streams State Homeland Security Formula Grants ● State by state allocation ● State Administrative Agency (SAA) list G&T Competitive Training Grants Program (CTGP) ● ● Developing emergency management plans Ensuring coordinated response All-hazards planning and response Collaboration with other agencies 4. 5. 1

Homeland Security Planning for Campus Executives Module 4 Summary • Training should involve familiarization Homeland Security Planning for Campus Executives Module 4 Summary • Training should involve familiarization with emergencies, roles, and responsibilities of each department or individual. Exercises will demonstrate the pressures of an actual emergency, and allow practice in decisionmaking and efficient response techniques. • Catalogs of courses provided by G&T and its training partners are available through the G&T State and Local Domestic Preparedness Support Helpline at 1 -800368 -6498. 4. 6. 1. A

Homeland Security Planning for Campus Executives Module 4 Summary • Campus personnel should be Homeland Security Planning for Campus Executives Module 4 Summary • Campus personnel should be trained in the levels of PPE that are necessary for different situations and understand how to use time, distance, and shielding to minimize exposure. • G&T funding is available for institutions in the areas of planning, equipping, training, and exercises. 4. 6. 1. B

Homeland Security Planning for Campus Executives Module 5 Communications Planning and Implementation • • Homeland Security Planning for Campus Executives Module 5 Communications Planning and Implementation • • • Serving Multiple Constituencies Components of a Risk Communications Plan Crisis Management Communications Prepared Communications Plans Spokesperson Training Module Summary

Homeland Security Planning for Campus Executives Constituencies • • • Governing Body Faculty Staff Homeland Security Planning for Campus Executives Constituencies • • • Governing Body Faculty Staff Students Parents Alumni Guests/Visitors Community Response Partners Media Volunteers 5. 1. 1

Homeland Security Planning for Campus Executives Activity - Discussion • Public Information Officers deal Homeland Security Planning for Campus Executives Activity - Discussion • Public Information Officers deal with a variety of different groups through various methods of communication. 5. 1. 1 Activity - Discussion

Homeland Security Planning for Campus Executives Discussion Questions 1. What groups or organizations do Homeland Security Planning for Campus Executives Discussion Questions 1. What groups or organizations do you work with when there is an emergency, and what is your usual method of communication with them? 2. Would you deal with them differently in a crisis? How? 5. 1. 1 Activity - Questions

Homeland Security Planning for Campus Executives Discussion Answers 1. Groups Involved: § § Governing Homeland Security Planning for Campus Executives Discussion Answers 1. Groups Involved: § § Governing body, faculty, students Communications systems: E-mail, Web sites, newsletters 2. Most crisis situations include sensitive information that must be kept from the public or diplomatically expressed to them. 5. 1. 1 Activity - Answers

Homeland Security Planning for Campus Executives The Media Will Be There! 5. 2. 1 Homeland Security Planning for Campus Executives The Media Will Be There! 5. 2. 1

Homeland Security Planning for Campus Executives Risk Communication • • • Be First Be Homeland Security Planning for Campus Executives Risk Communication • • • Be First Be Credible Pre-Event Crisis Management Post-Event http: //www. cdc. gov/communication/emergency/erc_overview. htm 5. 2. 2

Homeland Security Planning for Campus Executives Crisis Communications Plan • Build relationships before a Homeland Security Planning for Campus Executives Crisis Communications Plan • Build relationships before a crisis happens • Establish and know partner roles • Establish contact lists with multiple means of communication (e. g. , phone, fax, e-mail) • Develop plan for frequency of contact during a crisis (e. g. , three times per day) • Provide constituents with the next update time 5. 3. 1

Homeland Security Planning for Campus Executives Crisis Communications Management • Prepared plan • Demonstrate Homeland Security Planning for Campus Executives Crisis Communications Management • Prepared plan • Demonstrate institution’s commitment to correct problem • Take control of information flow • Integral part of all-hazards emergency response plan 5. 3. 2

Homeland Security Planning for Campus Executives Activity - Discussion • A well-organized crisis communication Homeland Security Planning for Campus Executives Activity - Discussion • A well-organized crisis communication management plan is a key resource in managing a crisis effectively. 5. 3. 2 Activity - Discussion

Homeland Security Planning for Campus Executives Discussion Questions 1. Do you currently have a Homeland Security Planning for Campus Executives Discussion Questions 1. Do you currently have a crisis communication plan? 2. What possible partners do you have for creating joint information releases? 5. 3. 2 Activity - Questions

Homeland Security Planning for Campus Executives Discussion Answers 1. Crisis communications plans should include Homeland Security Planning for Campus Executives Discussion Answers 1. Crisis communications plans should include the following elements: • • • Designated line and staff responsibilities for the public information teams Internal information verification and approval procedures Agreements on information release authorities, who releases them, and under what conditions they will be released Procedures to coordinate with the public health organization response teams Designated spokespersons for public health issues and thirdparty validators in an emergency A regional and local media contact list and contact numbers for your organization’s emergency response team and emergency response information partners 5. 3. 2 Activity – Answers A

Homeland Security Planning for Campus Executives Discussion Answers • • • 2. Agreements/procedures to Homeland Security Planning for Campus Executives Discussion Answers • • • 2. Agreements/procedures to join the joint information center of the emergency operations center if it is activated Procedures to secure needed resources to operate the public information and media operation during an emergency Identified vehicles of information dissemination to the public, stakeholders, and partners during a crisis Possible partners in creating joint information releases: • • City manager’s office Local emergency response agencies Regional response agencies Governor’s office 5. 3. 2 Activity – Answers B

Homeland Security Planning for Campus Executives Prepared Communications Plan • • • Contact lists Homeland Security Planning for Campus Executives Prepared Communications Plan • • • Contact lists Designated spokesperson(s) Fact sheets about likely threats List of experts for likely threats Frequently Asked Questions (FAQ) for fact sheet and background • Fact sheet with explanation of technical terms • Releases made from a Joint Emergency Operations Center (EOC) 5. 4. 1

Homeland Security Planning for Campus Executives Spokesperson Training • • Formal risk communication training Homeland Security Planning for Campus Executives Spokesperson Training • • Formal risk communication training Express empathy and concern Body language Exercise caution with promises and commitments • Anticipate tough questions 5. 5. 1

Homeland Security Planning for Campus Executives Module 5 Summary • An effective risk communication Homeland Security Planning for Campus Executives Module 5 Summary • An effective risk communication plan should include details about roles, procedures, agreements, contact information, and channels of communication. • Crisis communications involves exchanging information with a variety of constituent groups such as the media, faculty, staff, students, governing boards, neighbors, community members, regulators, and lawmakers. 5. 6. 1. A

Homeland Security Planning for Campus Executives Module 5 Summary • Effective crisis management communication Homeland Security Planning for Campus Executives Module 5 Summary • Effective crisis management communication helps to reduce tension, demonstrates the institution’s commitment to correct the problem, and controls the information flow in times of crisis. • Create a crisis communications plan as a guideline for your institution to follow in order to implement the strategy’s objectives. • Provide formal risk communication training to designated PIOs. 5. 6. 1. B

Homeland Security Planning for Campus Executives Module 6 Lessons Learned • Recommended Priorities for Homeland Security Planning for Campus Executives Module 6 Lessons Learned • Recommended Priorities for Campus Preparedness • Emergency Response Example (Tulane University) • Lessons Learned Information Sharing (LLIS) • International Association of Campus Law Enforcement Administrators (IACLEA) • U. S. Department of Education Emergency Planning Web site • Module Summary

Homeland Security Planning for Campus Executives Recommended Priorities • Interoperability § Local, State, and Homeland Security Planning for Campus Executives Recommended Priorities • Interoperability § Local, State, and Federal • Clear Roles, Responsibilities, and Decision. Making Authority § Crisis Preparedness Plan • Comprehensive, Tested Communication Plan (Each group will have a different plan) § Emergency Responders § Faculty and Staff § Students and Parents 6. 1. 1

Homeland Security Planning for Campus Executives Tulane University Partnerships with other Institutions • Tulane Homeland Security Planning for Campus Executives Tulane University Partnerships with other Institutions • Tulane reached out to other institutions to help open their doors for the Spring semester. • Association of American Universities (AAU) response: Dillard University of New Orleans www. dillard. edu § Provided temporary • Holding spring housing for displaced 2006 classes students and faculty on the § Directly aided recovery campuses of Tulane and effort Loyola Universities § Raised funds for storm victims 6. 2. 1 Xavier University of Louisiana Loyola University of New Orleans • Tulane added 200 Xavier faculty housing spaces in its request to FEMA • Holding spring 2006 classes on the campuses of Tulane and Loyola Universities www. xula. edu www. loyno. edu

Homeland Security Planning for Campus Executives Tulane University Emergency Response to Katrina www. tulane. Homeland Security Planning for Campus Executives Tulane University Emergency Response to Katrina www. tulane. edu • Established a call center • Established remote offices • Provided updated information for students, parents, faculty, and staff on Web site 6. 2. 2

Homeland Security Planning for Campus Executives Activity - Discussion • Read the article on Homeland Security Planning for Campus Executives Activity - Discussion • Read the article on the following pages in your participant guide titled “Hurricane Katrina and Tulane U – A Look Back at a Disaster Plan: What Went Wrong and Right. ” 6. 2. 2 Activity - Discussion

Homeland Security Planning for Campus Executives Discussion Questions 1. What actions do you think Homeland Security Planning for Campus Executives Discussion Questions 1. What actions do you think were most beneficial to Tulane University and its partners in their communications, response, and recovery operations? 2. Are there any areas where Tulane and its partners could have taken additional steps to improve communications, response, and recovery operations? 6. 2. 2 Activity - Questions

Homeland Security Planning for Campus Executives Discussion Answers 1. Beneficial Tulane University actions: § Homeland Security Planning for Campus Executives Discussion Answers 1. Beneficial Tulane University actions: § § § § Pre-planning for hurricanes Specific communications efforts such as Web presence, call center, blog monitoring Creation of task force to solve difficult issues Partnerships with other affected higher education institutions Relocation of displaced students, faculty, and staff Establishment of registration system to keep track of employees Town hall meetings led by the president, provost, and vice provost 6. 2. 2 Activity – Answers A

Homeland Security Planning for Campus Executives Discussion Answers 2. Additional Steps Tulane University Could Homeland Security Planning for Campus Executives Discussion Answers 2. Additional Steps Tulane University Could Have Taken: § § Pre-planning communications and alternative communications as there were difficulties with cellular phones Tulane University did not have machine replacement agreements with any outside vendors 6. 2. 2 Activity – Answers B

Homeland Security Planning for Campus Executives Lessons Learned Information Sharing (LLIS) Web Site www. Homeland Security Planning for Campus Executives Lessons Learned Information Sharing (LLIS) Web Site www. llis. gov • • • Emergency Disciplines Historical Incidents Exercises Emergency Functions Emergency Operations Phases • Source Directory for Academia 6. 3. 1. A

Homeland Security Planning for Campus Executives Lessons Learned Information Sharing (LLIS) Web Site www. Homeland Security Planning for Campus Executives Lessons Learned Information Sharing (LLIS) Web Site www. llis. gov • • • Lessons Learned Best Practices Good Stories Online Library Online Forum Directory of local, state, and federal emergency responders 6. 3. 1. B

Homeland Security Planning for Campus Executives International Association of Campus Law Enforcement Administrators (IACLEA) Homeland Security Planning for Campus Executives International Association of Campus Law Enforcement Administrators (IACLEA) Web Site www. iaclea. org • • • Educational Resources Background Kits Monographs Publications Standards Weapons of Mass Destruction (WMD) Awareness Training • Management Consulting • Incident Command System (ICS) Training 6. 3. 2

Homeland Security Planning for Campus Executives U. S. Department of Education Emergency Planning Web Homeland Security Planning for Campus Executives U. S. Department of Education Emergency Planning Web Site • Crisis Planning Resources § § § Practical Information on Crisis Planning Bomb Threat Assessment Guide Campus Public Safety: Weapons of Mass Destruction Terrorism Protective Measures Disaster Preparedness for Schools Incident Command System (ICS) Training www. ed. gov/admins/lead/safety/emergencyplan/index. html 6. 3. 3

Homeland Security Planning for Campus Executives Module 6 Summary • The main priority in Homeland Security Planning for Campus Executives Module 6 Summary • The main priority in a crisis situation is life safety. • Tulane University and its partners’ communications, response, and recovery procedures have provided practical strategies and examples for recovering from a disaster. • Access to Lessons Learned and Best Practices information is on the Department of Homeland Security LLIS Web site. 6. 4. 1. A

Homeland Security Planning for Campus Executives Module 6 Summary • IACLEA provides educational resources Homeland Security Planning for Campus Executives Module 6 Summary • IACLEA provides educational resources and professional development materials about public safety to colleges and universities. • The U. S. Department of Education’s Emergency Planning for Schools Web site hosts downloads to aid school leaders and communities in developing response plans to prepare for disasters and terrorist acts. 6. 4. 1. B

Homeland Security Planning for Campus Executives Module 7 Workshop Summary, Post-Assessment, and Evaluation • Homeland Security Planning for Campus Executives Module 7 Workshop Summary, Post-Assessment, and Evaluation • Workshop Summary • Distribution of Post-Assessment • Distribution of Evaluation form

Homeland Security Planning for Campus Executives Workshop Summary • Support the Department of Homeland Homeland Security Planning for Campus Executives Workshop Summary • Support the Department of Homeland Security’s initiative for improving preparedness and planning at colleges and universities • Enhance campus preparedness leadership to prevent, deter, mitigate, and respond to catastrophic events on campus 7. 1. 1

Homeland Security Planning for Campus Executives Post-Workshop Assessment • Comparison between pre- and post Homeland Security Planning for Campus Executives Post-Workshop Assessment • Comparison between pre- and post -workshop assessments for percentage of knowledge gained • Must have passing score of 70 percent to receive certificate for attendance 7. 2. 1

Homeland Security Planning for Campus Executives Workshop Evaluation • Information will be used to Homeland Security Planning for Campus Executives Workshop Evaluation • Information will be used to enhance workshop • Be honest with comments 7. 2. 2