High School Verification Reports SIRS 201 Total

High School Verification Reports SIRS 201 Total Cohort - Summary SIRS 202 Total Cohort - Assessment Summary 1

Objectives To provide participants with an explanation of the definitions used and the logic behind the Total Cohort Summary reports. n To provide participants with information about navigation and the Total Cohort Summary reports. n To provide participants with reference information and tips for verification. n 2

Agenda Total Cohort Definitions and Inclusion Criteria n Total Cohort Summary reports in L 2 RPT and Navigation n Related WNYRIC DW reports and other Reference materials. n Questions. n 3

High School Reports L 2 RPT Report Purpose High School Accountability Data Verification Report (SIRS-101) This report is provided to allow you to verify that the appropriate students, with assessment results and outcomes, are being used to determine whether districts and schools have made adequate yearly progress in high school English and mathematics, and graduation rate. Total Cohort Reports (SIRS-201 & SIRS-202) These reports are provided to allow you to verify that for all students who are the reporting responsibility of the district, they have been reported in SIRS with the correct assessment results and outcomes, and are being included in the appropriate cohort. Annual Outcomes for Dropout, Noncompleter, and Graduation (SIRS-307 & SIRS-308) These reports are provided to allow you to verify that all students who are the reporting responsibility of the district have been reported in SIRS aka LVL 2 with the correct enrollment outcomes (graduates, other credentials, post-secondary plans of graduates, and dropouts. Annual Outcomes for Regents & RCT (SIRS-309 & SIRS-310) These reports are provided to allow you to verify the accuracy of student test records as they appear in SIRS for Regents exams, Regents Competency Tests (RCT), and Component Retests, taken in August 2016, January 2017, May 2017, or June 2017. 4

L 2 RPT 5

High School Verification Reports SIRS Total Cohort Summary Reports: Terminology and Inclusion Criteria for Totals 6

2016 -2017 Total Cohort Reports Before looking at the reports, we’ll focus on some terminology. e. g. What is a “Total Cohort”? What are “Outcomes”? 7

Outcomes Tracked: Starting 4 Years After Grade 9 Entry n Graduated n Transferred to GED n Received IEP Diploma n Dropped Out n Still Enrolled 8

Total Cohort Report Outcome Definitions: n n n 4 Year Outcomes: Outcomes for cohort members 4 years after 9 th grade entry or, for ungraded students with disabilities, 4 years after assigned grade 9 entry date*. 5 Year Outcomes: Outcomes for cohort members 5 years after 9 th grade entry or, for ungraded students with disabilities, 5 years after assigned grade 9 entry date *. 6 Year Outcomes: Outcomes for cohort members 6 years after 9 th first entering grade 9 or, for ungraded students with disabilities, 6 years after assigned grade 9 entry date *. What data is present in 2016 -2017 Total Cohort Reports? 2016 -2017 SY 2015 -2016 SY 2014 -2015 SY 2013 Cohort 4 Yr. Outcome n/a 2012 Cohort 5 Yr. Outcome 4 yr. Outcome n/a 2011 Cohort 6 yr. Outcome 5 Yr. Outcome 4 Yr. Outcome 9

Cohort Membership Guideline for Ungraded Students with disabilities, who are coded as “ungraded” for enrollment purposes, must be assigned a first date of entry into grade 9 not later than the first school year during which the student: Is enrolled in a school where the earliest grade is grade 9; OR 2. When a school has grades earlier than grade 9 (e. g. , K-12, 7 -12), the first school year during which the student participates in any instructional and/or non-instructional activities with his/her same grade 9 aged nondisabled peers (e. g. , student participates in extracurricular activity with 9 th grade peers; student enrolled in music class with 9 th grade peers; student attends grade 9 special or general education classes); OR 3. turns age 17, whichever occurs first. 1. 10

Total Cohort Membership Counts n n n The Total Cohort Membership Count is used as the denominator for the Graduation rate and rates for other outcomes. In the Total Cohort Summary Reports, it is found in the column labeled “Cohort Enrollment as of June”. It is calculated at either the district or the school level and is disaggregated by sub-group. 11

How is the Total for Cohort Membership in the Total Cohort Summary Reports Calculated? The Total Cohort Membership Count is based on: 1. 9 th Grade Entry Date: The most recent demographic record is used for 9 th grade entry date. 2. Beginning Enrollment: Only students with one of the following Reason for Beginning Enrollment Codes are included in the school and district total cohorts: ü 0011 - Enrollment in building or grade; or ü 5544 - Transferred in under the NCLB Title I "School in Improvement Status" transfer option; or ü 7000 - Transferred in under the NCLB "Persistently Dangerous School" transfer option; or ü 7011 - Transferred in under the NCLB "Victim of Serious Violent Incident" transfer option. AND …. . Yes, there is more…… 12

Seem complex? Feeling confused? Perhaps a diagram will help… 13

2013 Total Cohort Members: District/School - 4 Year Outcome 14

2012 Total Cohort Members: District/School - 4 or 5 Year Outcome 15

2011 Total Cohort Members: District/School - 4, 5 or 6 Year Outcome 16

Graduate Counts: Inclusion Criteria Only students with a 799 exit code, and local or Regents diploma are counted as graduates. Each student must also have a grade 9 entry date, diploma code, post grad plan code and career path code. Definitions of acceptable enrollment entry/exit codes and diploma codes are available in the SIRS-308 Report Guide. http: //www. p 12. nysed. gov/irs/level 2 reports/SIRS_308 Annual_Graduation_and_Post. Graduation. Plans. pdf And also defined in the SIRS Manual. http: //www. p 12. nysed. gov/irs/sirs/ 17

IEP Counts: Inclusion Criteria Enrollment Code = Diploma Type = Diploma Description 085 Individualized Education Program (IEP) Diploma 629 085 Previously Earned Individualized Education Program (IEP) Diploma n The code for an Individualized Education Program (IEP) diploma cannot be selected unless the student has a program service record indicating that he or she is disabled. n A disability record with a Program Service Exit Date no earlier than the last date of enrollment must be reported for each student who is awarded an IEP diploma. 18

Transfer to AHSEPP/HSEPP Counts: Inclusion Criteria n n Students with a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP) and A subsequent Reason for Beginning Enrollment code 5654 (enrollment in an AHSEP or HSEP program) that remains open. n n n Students with a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP) and A subsequent Reason for Beginning Enrollment code 5654 (enrollment in a AHSEP or HSEP program) and A subsequent Reason for Ending Enrollment code 816 (earned a GED diploma). The Grade must be changed to GD on Demographic and Enrollment when recording 5654 enrollment. Location code needs valid code for AHSEP/HSEP. 19

Drop Out Counts: Inclusion Criteria Enrollment Exit = Description 136 Reached maximum legal age and has not earned a diploma or certificate 340 Left school: first-time dropout 391 Long-term absence (20 consecutive unexcused days) 408 Permanent expulsion 425 Left school, no documentation of transfer 306 Transferred to other high school equivalency (GED) preparation program 357 Left school: previously counted as a dropout. 20

Drop Out Counts: Additional Inclusion Criteria n n Student has a Reason for Ending Enrollment code of 289 (transfer to AHSEP or HSEP) AND There is no subsequent Reason for Beginning Enrollment code 5654 (enrollment in an AHSEP or HSEP program n n n Student has a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP) AND Student also has a subsequent Reason for Beginning Enrollment code 5654 (enrollment in a AHSEP or HSEP program) BUT The enrollment ended before June 30 with one of the Reason for Ending Enrollment codes used for dropouts. 21

High School Cohort Verification Reports L 2 RPT Total Cohort Summary Reports: Navigation 22

L 2 RPT Total Cohort Summary Reports 23

L 2 RPT SIRS-201 Total Cohort - Summary 24

Report Selection Criteria: Membership Prompt Several Options: Data in process for 2016 -2017 25

Report Selection Criteria: Enrollment Duration Prompt Selected 2013 4 Year Outcome Enrollment Duration Selection: Choosing All Outcomes or 1 Day will produce the same results. All three Cohort years use the 1 Day enrollment rule. 26

Summary by Subgroup Columns show counts for each group listed. 27

Summary by Subgroups are disaggregated in the rows. 28

Summary by Subgroup Columns on the right display rates. Click on any of the numbers for a Student Detail report. 29

Total Cohort Detail 30

L 2 RPT SIRS-202 Total Cohort - Assessment Summary 31

Report Selection Criteria: Membership Prompt Several Options: Data in process for 2016 -2017 32

Assessment Summary Performance by Number & Percent Select All Subjects or one at a time 33

Assessment Summary Student Detail … … 34

High School Cohort Verification Reports Verification and Reference 35

Reconciling Total Cohort Reports using WNYRIC Data Warehouse (Level 1) Total Cohort Membership: Student Enrollment Verification by 9 th Grade Entry Year For each student in the selected grade 9 entry year, location(s), and grade(s), the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Career Path, Planned Post Graduate Activity, and all enrollment records for the most recent school year attended. § Path: Public Folders > Accountability: Assessment Scores, Levels, Trends & Graduation > Grade 9 Entry Year Reports & Graduation Data § Outcomes: Graduate Counts and Other Outcomes This report counts the number of students by school year who meet the graduation requirements and other outcomes, defined by NYSED. It lists all students meeting requirements and selection criteria. § Path: Public Folders > Accountability: Assessment Scores, Levels, Trends & Graduation > Grade 9 Entry Year Reports & Graduation Data § 36

High School Reports: Common Errors § 799 Enrollment Exit without Diploma Types and vice versa. Included in Cohort total but not in graduation count. Will be counted as Still Enrolled. § Initial enrollment to GED (5654) without preceding 289 transfer. Will not be included in Transfer to GED. Depending on other enrollment activity preceding the 5654, may not be included Total Cohort Membership. § GED students with anything other than a GD grade in demographic and enrollment record § GED students with an invalid GED location § IEP diploma for students without a program service record for Special Ed. § Incorrect 9 th grade entry date or birth date § Missing career path or post grad plans § NYSSIS ID problems § Simultaneous enrollment: Student is enrolled in two different districts at the same time. 37

Verification Tips: § Use WNYRIC DW 9 th Grade Entry Reports to begin the verification of general cohort data the year they enter 9 th grade, versus at the end of 12 th grade. Path: Public Folders > Accountability: Assessment Scores, Levels, Trends & Graduation > Grade 9 Entry Year Reports & Graduation Data § Begin verifying Total Cohort Graduate Outcomes and Assessment Summary as early as possible during the course of the school year for students included in the Total Cohort Summary reports. § Keep in mind that although outcomes for the current school year may not be complete until end of June/early July, much of the data on the Total Cohort reports is historical. 38

Reference Documentation § L 2 RPT Report Guides http: //www. p 12. nysed. gov/irs/level 2 reports/reportguides. html § SIRS Manual (General, Policy, and Technical) http: //www. p 12. nysed. gov/irs/sirs/ § Level 0 Data Validation Rules http: //www. p 12. nysed. gov/irs/sirs/ 39

Questions? Thank You. Contact us at: dataview@e 1 b. org 40