Hidden in Plain Sight Discovering MARC s Bibliographic Secrets

Hidden in Plain Sight: Discovering MARC’s Bibliographic Secrets 2003 NW ILL & Resource Sharing Conference Portland, OR Margi Mann OCLC Western Service Center

Topical Outline • Warm Up: “Standard Rules” for interpreting MARC records • “Off the bibliographic track”: case scenarios for difficult bibliographic items • A new bibliographic paradigm: Integrating Resources & the ILL implications • Conclusion: Trends for MARC & ILL

Process Begins with a Citation: “The Argument Culture” by Deborah Tannen First Challenge: A World. Cat search finds 9 records

Reasons for Multiple Records • Different editions • Translations • Different physical forms (microform, hard copy, photocopy) • Different formats (sound recordings, video, etc. )

Reasons for Deborah Tannen’s Multiple Records • Editions • Translations • Formats • • 5 books in English 1 book in Hebrew 2 sound recordings 1 videocassette

In the Case of Multiple Monographic Records: • Match the author, title, date, & edition to your citation • Check for microfiche, microform, etc. • Check the format • Choose the DLC or PCC record

Common Elements to Look for in a MARC Record: • • • Format Sub-format (aka material designation) Dates Edition Place of Publication Language

Format

Other useful format information Sub-format (Material Designation)

Language Date (book) or Dates (serial) Edition & Place of Publication

A Simple Serial Scenario (SSS) Process Begins with a Citation: “Remembrance of Books Past: Glimpses into Aliteracy” by Mary A. Duchein In: Reading Research & Instruction (v 33 no 1 pp 13 -28 1993)

First Challenge: A World. Cat search finds 4 records

Reasons for Multiple Serial Records • Same title / different serial • Translations • Different physical forms (microform, hard copy, photocopy)

Reasons for Multiple “Reading Research” Records • Physical forms • 2 are microform • 1 is electronic • 1 is paper

In the Case of Multiple Serial Records, Choose: • Paper format • DLC or PCC or record with 042 tag • Beginning / Ending date of serial

Common Elements to Look for in a MARC Serial Record: • • Format Sub-format (aka material designation) Beginning / Ending Dates 040 or 042 tags Edition Place of Publication Language

Format

Other useful format information Sub-format (Material Designation)

Beginning / Ending Dates Other useful date information

040 (has DLC code) 042 tag is present

“Off the Bibliographic Track”: Case Scenarios

The Case of the Split Personality: Almanacs & Monographic Series

Our Citation Reads: “The Ships & Aircraft of the U. S. Fleet” by Norman Polmar (13 th edition) This is a monographic series cataloged as both a monograph and as a serial A World. Cat search finds 40 records

The Monograph Record

The Serial Record

The Case of the Erudite Imposter: Incorrect Bibliographic Citations & Serial Linking Fields

Our Citation Reads: “The Ships & Aircraft of the U. S. Fleet” by Norman Polmar (16 th edition) A World. Cat search finds no records for the 16 th edition

The Actual Title 16 th edition is included in this title

780 / 785 Linking Fields: The Key to Serial Title Changes 780 = Former Title 785 = Next Title

The Case of the Elusive Eels: Supplements and Indexes

Supplements & Indexes Can Be Either Independent or Dependent Independent = has its own MARC record Dependent = Item is with the main title Also: Beware the English Language! “Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?

Our Citation Reads: “New Findings in Olmec Written Languages” by Chris Keary American Journal of Archaeology (suppl. 1, 2001) A World. Cat search finds a record for “American Journal of Archaeology”

Title indicates independent supplement Dates match citation Linking field confirms the relationship

The Case of the Fraternal Twins: Same Title / Different Serial

Our Citation Reads: “Hell’s Bibliophiles: The 5 th Way of Looking at Aliteracy” by John G. Ramsay Change (Jan-Feb. 2002) A World. Cat search finds 3 serials with this title

Is this Our Change? Dates are incorrect

Is this Our Change? Subject heading indicates “maybe but unlikely” Dates indicate “possible”

Is This Our Change? Subject heading indicates “highly likely” Dates indicate “possible”

The Case of the Cursed Classic: Multiple Editions and How to Cope

Our Citation Reads: “Sir Gawain and the Green Knight” A World. Cat search finds 125 records with this title Patron really wants the original version in Middle English

Uniform Title indicates a match Note confirms the match

The Case of the Phantom Author

Our Citation Reads: “Israel: A First View” by Tony Armstrong. Jones. Weidenfeld & Nicolson (1986) A World. Cat search finds no items with this title

An Authority File Search for Tony Armstrong-Jones Reveals: Actual name of the author Author name in the citation

MARC Authority Record Tags 100 = Correct form of author’s name 400 = Incorrect or variant forms of the author’s name

Author and Title now match

Your Case Scenarios?

A Bibliographic Paradigm Shift: Integrating Resources and Their ILL Implications

Former Bibliographic Landscape Monographs Serials

The New Bibliographic Landscape Continuing Resources Integrating resources Monographs Serials

Definition of An Integrating Resource A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. An integrating resource may be finite or continuing. Includes: updating Web sites, updating databases, updating loose-leafs

Example: Updating Database (Cat. ME) Type = a BLvl = m (Books record) Serial 006 S/L (Entry Convention) = 2 (Integrated entry) Serial 006 Freq = d (Daily) 310 and 362

Trends for MARC and ILL? • Non-MARC Displays of MARC records • Serial Holdings Displays • Other?

First. Search Display

ILL Web Display

Other Trends?

Finis