Green Computing can save you some Green With

Green Computing can save you some Green With the ever growing demands on energy resources and a continued drive to reduce cost in technology departments, Green Computing has become a popular topic. Lone Star College has implemented a Green Computing plan that starts with three main areas of focus; Data Center Consolidation, Desktop Power Management and Zero Landfill Asset Recovery. Learn about the challenges of initiating a Green Computing plan and how Green Computing can save your institution money. Shah Ardalan Vice Chancellor/CIO Link Alander Associate Vice Chancellor Oscar Ramos Executive Director Lone Star College System - Office of Technology Services

Presentation Overview § Introduction to Lone Star! § Saving some Green$ § § Data Centers Advanced Desktop Management Reducing Risk - Asset Recovery Green Classroom Technology Wrapping it all up Questions Lone Star College System - Office of Technology Services

Lone Star College System Ø 13 Locations spread across 1, 400 square miles Ø Ø 5 Colleges 2 University Centers 5 Centers System Office & Training Center Ø 4, 800 employees Ø 152 OTS Staff Ø 80, 000+ Students Ø Ø 62, 476 Credit 19, 250 Non-Credit Ø Quantity üThe largest in Houston üStudent Enrollment Growth: • Fall 2009: 15% • Spring 2010: 25% üThe largest AA graduates in TX Ø Quality üStudent Success ü 70% transfer rate • TAMU, UT, Rice, Harvard, Stanford, UCLA üTop 100 places to work (Chronicle of Higher Education) Ø Measure 5. 6 Million Square Feet of Instructional Facilities Lone Star College System - Office of Technology Services ü$420 M Bond üLowering Tax Rate üReduced Administrative Costs

Enterprise Portfolio Ø Client Services Ø Ø 24 x 7 x 365 Service Desk 11, 916 computers Ø 10, 062 PCs Ø 1, 365 Laptops Ø 489 Macs Ø Server Services Ø Ø Ø 2, 035 Applications 14 Datacenters 827 Servers (352 virtual) Ø Network Services Ø Ø 1, 600 Miles of fiber optics 20, 138 Network ports 1, 374 Network devices 5, 500 Vo. IP phones System Ø Administrative Services Ø Ø People. Soft ERP Ø Finance Ø Portal Datatel – phasing out Lone Star College System - Office of Technology Services

Enterprise Transformation – Technology Services Best Practices Business Alignment Technology Foundation Transformation using Best Practices, Business Alignment and a solid Technology Foundation to become a Strategic Partner and raise our enterprise IT Maturity. Strategic Alignment Strategic Plan for IT aligned with the College Systems Strategic Plan Organizational Transformation Infrastructure Transformation Business Transformation Reorganized 6 into 1 (May 08) WAN redesign (Apr 08) ERP Assessment (Jan 09) IT Standards (Jun 08) AD/Exchange redesign (Nov 08) ERP Selection (May 09) Restructured Positions (Sep 08) 5 -nines Standard (Jan 09) ERP Implementation (Sep 09) IT Governance (Oct 08) IT Service Continuity (Apr 09) - Finance Live (Jan 10) Established KPI’s (Dec 08) Client Management (Mar 09) - Employee Portal Live (Jan 10) 24/7 Service Desk (Jan 09) Green Computing (Mar 09) - Student Portal (Jun 10) ITSM Alignment (Feb 09) Advanced Power Mgt. (Dec 09) - Campus Solution (Dec 10) Executive Reporting (Feb 09) New Data Center (Jan 10) - HR (Dec 10) Managing Change (Oct 09) Lone Star College System - Office of Technology Services

Defining - “Green IT” Green IT at Lone Star College As the trends of the Technology Industry move toward a more energy conscience, sustainable model; the LSCS Office of Technology Services has committed to being a leader in this arena by engaging in more Eco friendly practices. There are two major factors that lead to this shift in focus. As an institution of Higher Education, we have a social responsibility to address this issue and be a leader in our community As stewards of tax payers’ dollars, we have a fiscal responsibility to manage costs and improve efficiencies. This focus is not a simple “do this” and then we are finished, this is a cultural and organizational change that will take time to complete. To make this a manageable process OTS will use a phased approach. Lone Star College System - Office of Technology Services

Data Center Going Green – Data Centers High Availability (5 -nines) Design – Power/Cooling Link Alander Associate Vice Chancellor Virtualization Savings Lone Star College System - Office of Technology Services

Going Green – Data Centers The New “High Availability & Green” Design Redundant WAN core Redundant main data facilities and Storage Redundant Internet Connections Redundant main data facilities and storage Virtualized campus instructional data centers Lone Star College System - Office of Technology Services

Going Green – Data Centers The most Challenging and Complex part of our Green Initiative LSC has created new standards and policies for our 14 Data Centers throughout the system. The main focus is the conversion and consolidation of physical servers to virtual servers, advanced power management and high density blade servers. Objectives • Consolidation • VM First Policy • System data centers • New System-wide VM Farms • New System Data Center • New Campus VM Farms • Campus and center data • New Center VM Farms centers redesign • Storage Virtualization Constant – Evaluation and Measurement Lone Star College System - Office of Technology Services

Going Green – Data Centers New LSCS – Data Center (co-location design) LSC is renovating a data center built in 1985 and our current data center built in 1998 to meet both our “High Availability” and “Green” requirements. Power management and distribution • Hardware selection and design • UPS • High Efficiency • Modular flexibility • Distribution Paths • Server and Storage Requirements • Virtualization Management • Server and Application Data Center Research and Planning Resources Lone Star College System - Office of Technology Services

Going Green – Data Centers Cooling and Heat Management Provides the Fastest and Highest ROI for a Data Center Cooling • Thermal Plan Same Room Same Hardware Air Flow Management • Heat Management • Open Air Cooling Water Cooling - High efficiency and targeted cooling • Floor and Rack Density Planning Data Center Research and Planning Resources Lone Star College System - Office of Technology Services Water Cooling

Going Green – Data Centers ACTIVE - ACTIVE Virtualization • VM First Policy - ELA Significant benefits in savings and availability Site and Disaster Recovery or ACTIVE - PASSIVE Our VM Farms • • • 2 – HP C- Class Blade enclosures 12 – BL 460’s dedicated to the farm Average consolidation ratio 20: 1 High Availability design and data center colocation Increased capacity and flexibility Savings over Traditional Hardware $630, 000 VM Power Savings 400+ virtualized servers Average cost per server per year $1, 103 Projected 70 % savings per year Total $231, 789 Note: does not include cooling savings Lone Star College System - Office of Technology Services

Going Green – Data Centers Campus – Instructional Server Room Design Campuses Instructional Centers • Present State • 20 -75 physical servers • 5 -20 TB storage • Future State – Implementing • C-Class “Shorty” • Present State • 5 -10 physical servers • 2 - 4 TB storage • Future State - Implementing • 2 DL 360’s • Virtualization • Servers (capacity 80) • Left. Hand networks storage (virtualized) High Availability Lone Star College System - Office of Technology Services • Virtualization • Servers (capacity 30) • Left. Hand networks storage (virtualized)

Going Green – Data Centers Campus Instructional Server Room (Model) Avg. Rate for system =. 1039 Design L. P. H Capacity Old 11. 04 Kw. H 16 Physical New 2. 1 Kw. H 36 VMs Delta 8. 94 Kw. H 20+ VMs Annual Cost $10, 048. 21 $1, 911. 34 $8, 136. 86 Center Instructional Server Room (Model) Avg. Rate for system =. 1039 Design L. P. H Capacity Annual Cost Old 5. 5 Kw. H 8 Physical $5, 005. 90 New 1. 5 Kw. H 15 VMs $1, 365. 24 Delta 4 Kw. H 7+ VMs $3, 640. 65 Projected Yearly Savings $48, 821. 16 Projected Yearly Savings $21, 843. 90 Total Yearly Savings $70, 665. 06 Calculation = L. P. H. *24 hrs*365 = Total Kw. H for year *rate*6 ) Lone Star College System - Office of Technology Services

Going Green – Data Centers The New “High Availability & Green” Design “Show me the Money” • • Setup Cost $3, 200, 000 Projected Savings (3 yr) $4, 020, 044 ROI - $820, 044 by year 3 Benefits • High Availability Design • Projected - Data Center Energy Savings of $428, 978 per year Lone Star College System - Office of Technology Services

Advanced Desktop Management v. Pro and Automation Oscar Ramos Executive Director Savings Lone Star College System - Office of Technology Services

Advanced Desktop Management The “Old Way of doing Business” the 24 x 7 Computer Why? Critical updates • • • Anti-virus Microsoft Other applications… Wake on LAN doesn’t always work Our clients don’t like to wait for updates when they start their computer in the morning Lone Star College System - Office of Technology Services

Advanced Desktop Management Intel v. Pro 1 2 2 a 2 b 2 c 3 4 • Shutdown message sent at 10: 30 PM to all lab systems • If system updates are available Simplification and Automation 1) Centralized advanced power management • Wake up systems, verify and prep (Deep. Freeze) • Updates are applied • Shutdown systems • Wake up lab systems before classes start • Receive verification reports Lone Star College System - Office of Technology Services 2) Put them to bed at night and wake them up in the morning - Automation with Intel-v. Pro and Symantec-Altiris

Advanced Desktop Management Intel v. Pro Features • OOB Management - BIOS and Blue Screen Management • Power Management – Power Up/Down • Image Redirection – Booting Options • Network Filtering – Security Feature • Real time inventory – Picture of the environment Lone Star College System - Office of Technology Services

Advanced Desktop Management “Show me the Money” Year - 0 - Baseline – FY 2008 QTY Laptops 3 Year Phased in Approach v. Pro Enabled systems v. Pro Advance Power Mgt Pilot Traditional PC • • • Annual cost Carbon footprint Equivalent to driving $ 81. 27 172 lbs 170 miles Intel v. Pro – DC 7900/E 8400 • • • Annual cost Carbon footprint Equivalent to driving $ 58. 28 123 lbs 122 miles Intel v. Pro – add advanced power mgt • • • Annual cost Carbon footprint Equivalent to driving Desktops - standard systems $ 40. 80 86 lbs 85 miles Equivalent to Annual Cost Carbon driving Electric/Cooling Footprint (Lbs) driving (miles) 1, 0 12 00 $ 58, 280 3, 000 122, 000 11, 0 1, 89 1 00 $ 893, 970 2, 000 $ - - $ - - 12, 00 Baseline costs 0 $ 952, 250 Year 1 – FY 2009 QTY Laptops Desktops - standard systems v. Pro Enabled systems v. Pro Advance Power Mgt Pilot Total 2009 Savings over base year Lone Star College System - Office of Technology Services 2, 015, 1, 992, 00 0 Equivalent to Annual Cost Carbon driving Electric/Cooling Footprint (Lbs) driving (miles) 1, 5 00 $ 87, 420 7, 5 00 $ 609, 525 2, 7 50 $ 160, 270 2 $ 50 10, 200 12, 0 00 $ 867, 415 18 4, 500 3, 000 1, 29 0, 000 5, 000 33 8, 250 500 2 1, 500 1, 250 1, 83 4, 250 4, 750 $ 84, 835 180, 177, 2 750 0

Advanced Desktop Management Show me the Money – 3 year projection Year - 0 - Baseline - 2008 QTY Baseline costs 12, 000 Year 1 - FY 2009 Total 2009 12, 000 Savings over base year Year 2 - FY 2010 Total 2010 12, 000 Savings over last year Savings over base year Year 3 - FY 2011 Total 2011 12, 000 Savings over last year Savings over base year Annual Cost Electric/Cooling Carbon Footprint (Lbs) Equivalent to driving (miles) $ 952, 250 2, 015, 000 $ 867, 415 1, 834, 250 $ 84, 835 180, 750 $ 692, 425 1, 462, 500 $ 174, 990 371, 750 $ 259, 825 552, 500 1, 992, 000 1, 814, 75 0 177, 250 1, 447, 00 0 367, 750 545, 000 $ 568, 260 1, 198, 000 1, 186, 000 $ 124, 165 264, 000 $ 383, 990 816, 500 Lone Star College System - Office of Technology Services 260, 500 85, 500

Advanced Desktop Management Show me the Money – Total Savings Saving on Annual Cost over time (3 Years) TAC (Baseline) – TAC (Year 1) = Savings for Y 1, $952, 250 - $867, 415 = $84, 835 TAC (Baseline) – TAC (Year 2) = Savings for Y 2, $ 952, 250 - $692, 425 = $259, 825 TAC (Baseline) – TAC (Year 3) = Savings for Y 3 $ 952, 250 - $568, 260 = $383, 990 Total Savings = Y 1+Y 2+Y 3 $728, 650 = $ 84, 835 + $ 259, 825 + $ 383, 990 Lone Star College System - Office of Technology Services

Asset Recovery E-Waste Lone Star College System - Office of Technology Services

Asset Recovery Definition E-waste - may be defined as all secondary computers, entertainment device electronics, mobile phones, and other items such as television sets and refrigerators, whether sold, donated, or discarded by their original owners. Headlines you don’t want to be a part of! B. C. students buy sensitive U. S. defense data for $40 in Africa 'Donated' computers become toxic e-waste, documentary shows http: //www. cbc. ca/technology/story/2009/06/23/tech-e-waste-ghana-databritish-columbia-journalism-students. html Missile data found on hard drives Sensitive information for shooting down intercontinental missiles as well as bank details and NHS records was found on old computers, researchers say. http: //news. bbc. co. uk/2/hi/uk_news/wales/8036324. stm Police staff data found at city dump Confidential staff details of Devon and Cornwall police officers have been found on a dump. http: //findarticles. com/p/news-articles/herald-express-torquayuk/mi_8032/is_20071227/police-staff-data-city-dump/ai_n 43862868/ Lone Star College System - Office of Technology Services

Asset Recovery E-Waste Electronic waste “e-waste” concerns: • Volume of e-waste • Toxic and not biodegradable • Reusable resources Organizational Risk: • Theft • Data Loss • Return Below Market Value Lone Star College System - Office of Technology Services

Asset Recovery Zero Landfill Lone Star College is working with vendors to engage in an asset recovery program that would address e-waste concerns and be financially beneficial to the college. Requirements • Systems are sanitized to federal government standards • Competitive market rate for the equipment • Certification of a zero-landfill policy Lone Star College System - Office of Technology Services

Classroom Technology Other Items Data Projector Thin Clients Lone Star College System - Office of Technology Services

Classroom Technology Data Projector Management Tek. Vox Control System • Schedule shutdowns • AV input Control • Track Bulb Life • Preventative Maintenance • Lighting Control in Classroom • Motion Sensor Shutdown Lone Star College System - Office of Technology Services

Classroom Technology Thin clients – Virtual PCs Pilot Project – Potential Benefits • Extend Life of Cycle • Reduced Power Consumption • Reduce application management costs • Deliver apps instantly to users anywhere • Enable user mobility on any device Lone Star College System - Office of Technology Services

Wrapping it up Key objectives of our Green Initiative reached Ø Social Responsibility – Doing the right thing! Ø Fiscal Responsibility – Doing it the right way! Savings – 3 year Ø Desktop Management Ø Server Design ROI Ø Energy Savings Server Farm Total Savings Lone Star College System - Office of Technology Services $728, 650 $820, 044 $428, 978 $1, 977, 672

Questions? Assumptions Ø The Instructional Server Room projections come from the power savings that are anticipated from the change from Physical Servers to Blade Servers and a utilization of VMware that we have seen through testing. Ø The Base room that was used as a model was the Kingwood Instructional Server Room. Ø Kingwood has two standard Racks with servers and a SAN. Ø Campus solution has Blade enclosure, two blades and SAN. Ø The campus solution and can be scalable for both larger and smaller rooms around the system. Ø Server Capacity - an estimated minimum number of servers that can run on the new blade design using VM. PC being compared Ø New Standard- HP dc 7900 Small Form Factor, Intel Core 2 Duo, 85% Efficient Power Supply, 20 in LCD Ø Old Standard – HP dc 7700 Convertible Minitower, Intel Pentium D, Standard Power Supply, 17 in LCD Three levels of energy efficiency which are; Ø Standard Desktop – (Old Standard) with conventional power supply, no energy qualifications Ø Energy Efficient – (New Standard) 1. ) Energy Star (qualified) 2. ) Epeat Gold 3. ) 85% Energy Efficient Power Supply Ø VPro/Advanced Power Management – Energy Efficient PC with Advanced Power Management The rate for power is $. 1039 Kw. H. This number is an average of all 6 campuses cost for energy. Lone Star College System - Office of Technology Services