Grape Gen 06 Management and Conservation of Grapevine

Grape. Gen 06 Management and Conservation of Grapevine Genetic Resources Jan. 2007 - Dec. 2010 A european leading project co-funded by EU 24 public and semi-public partners (national collections, certification, research) Following Res. Gen CT 96 -081, ECP-GR Vitis WG, Bioversity IPGRI’s Caucasus and Black Sea Vitis project ALIMENTATION AGRICULTURE ENVIRONNEMENT

Participants Participation of 24 groups from 17 Countries Austria Azerbaijan Croatia Czech Republic Cyprus France Germany Georgia Greece Hungary Italy Moldavia Marocco Portugal Slovakia Spain Switzerland ALIMENTATION AGRICULTURE ENVIRONNEMENT

General objectifs of the project 1. Improve our knowledge of the genetic resources in Europe 2. Improve their conservation and management 3. Promote their use in the future ALIMENTATION AGRICULTURE ENVIRONNEMENT

Management committee Executive committee One administrative (Taillaferie) Director of Vassal collection (Vares) Molecular engineer (Laucou) Ampelographer (Boursiquot) Database expert (Maul) Management (Roberto) Scientific coordinator (Patrice) Administrative network 6 coordinators of WPs, INRA (Roberto, Patrice) Projet Management Expert Advisor Committee Anne Zanetto (CBR) Serge Hamon (Dir UMR) M. Leguay (Viniflor) MC Dufourt (Agric. chambre) Colmar/Bordeaux (Research) J. Turok (IPGRI-Bioversity) Resp. IPGRI fruits : Ken Tobut ALIMENTATION AGRICULTURE ENVIRONNEMENT

European Commission Project coordinator D A T A A C Q U S I T I O N M A N A G E M E N T WP 1 : SSR analysis IASMA Italie 20 % = 175 m/p 21 % = 160 m/p IMIDRA Spain WP 2 : I & II descriptors recording DOPI Italie WP 3 : On-Farm analysis 13 % = 94 m/p EVN Portugal WP 4 : Vitis sylvestris characterisation CNR-IVV Italie WP 5 : True-to-type confirmation WP 6 : Database improvement and enrichment BAZ Germany WP 7 : safety duplication and preservation initiatives ALIMENTATION AGRICULTURE ENVIRONNEMENT 15, 5 % = 68 m/p 9 % = 53 m/p 7. 5 % = 66 m/p 14. 5 % = 121 m/p

Budget situation and arrangements Sept 2005 : Requested Community contribution 738 605 Two contrary arbitrations Oct 2006 : Non-eligible costs 1. non EU partners 2. some non-eligible expenses 249 255 Final : EU contribution 585 178 ALIMENTATION AGRICULTURE ENVIRONNEMENT

Budget situation and arrangements n Financial objective : avoid any further contrary arbitration and budget diminution n Follow EU rules for justification n A) read the guide, the contract and the annexes n B) build a network of administrative officers (english speaking) in charge of follow up n C) always fully justify the costs you have indicated for each year n D) write every month the personnel expenses (time sheets) n E) those who have durable goods, present the original bill and percentage of utilisation of the machine for the project n F) conserve all original bills, flight tickets and coupons, hotels etc. ALIMENTATION AGRICULTURE ENVIRONNEMENT

Keep balance among WPs investment and costs Technical WPs Subtotal Management and Coordination WPs Subtotal participant # WP 1 WP 2 WP 3 WP 4 WP 5 WP 6 WP 7 TOTAL partner 0 6 11 0 10 27 3 2 18 23 50 partner 1 6 2 2 2 11 1 4 2 6 17 partner 2 6 4 5 4 19 4 4 9 17 36 partner 3 4 3 3 0 10 0 2 0 3 13 partner 4 9 0 0 3 13 2 0 2 4 17 partner 5 3 7 20 4 0 3 7 26 partner 6 6 4 6 1 17 3 0 8 11 28 partner 7 3 2 2 1 8 1 0 1 2 10 partner 8 6 3 2 4 15 1 1 2 5 20 partner 9 7 4 3 0 14 3 1 1 5 19 partner 10 1 1 4 1 0 0 1 5 partner 11 1 1 3 0 5 0 0 5 partner 12 9 13 11 0 33 8 0 0 9 42 partner 13 38 0 0 0 0 38 partner 14 7 5 6 0 18 0 0 20 20 38 partner 15 3 0 4 0 7 1 1 1 3 10 partner 16 0 2 2 0 3 0 0 3 partner 17 0 21 0 22 44 0 15 15 30 74 partner 18 53 38 0 9 100 11 11 31 53 153 partner 19 0 14 12 9 34 9 6 6 22 56 partner 20 4 5 4 0 14 1 1 0 2 16 partner 21 3 0 0 0 1 4 partner 22 0 19 0 23 15 57 ALIMENTATION AGRICULTURE 42 ENVIRONNEMENT 15 0 0

ALIMENTATION AGRICULTURE ENVIRONNEMENT

Budget situation and arrangements 1. 1 The annual interim technical activity reports shall include: - a summary of the main achievements (maximum 5 pages); - a detailed account of the activities with respect to the objectives and the established work plan (50 pages); - a detailed comparison of the expected and achieved deliverables (not exceeding 10 pages); - an annex, if relevant, containing a set of slides/colour photographs/electronic images illustrating the main activities 1. 2 The annual interim financial statements - the annual interim financial statement for the relevant period presenting, following the structure of the estimated budget (see Annex II a), the eligible cost actually incurred and paid. December ! This statement shall: - be drawn up individually for each participants - contain a consolidated version for all participants (INRA) - the external audit reports - an update of the action’s budget established in the Annex II of the Grant Agreement (INRA) • Each beneficiary shall complete the forms 1 -12 and 13, • Each organization located outside the EU shall complete the forms 7 -12 and 14. ALIMENTATION AGRICULTURE ENVIRONNEMENT

Budget situation and arrangements n - Inform INRA of any difficulty n - Ask questions before taking important decisions n - Inform INRA of any change in partner name or situation Inform and make publicity to the project locally and (non-EU partners) seek for national or regional support ALIMENTATION AGRICULTURE ENVIRONNEMENT

No advance payment : overcoming possible treasury problems n - No payment will be done before the first annual reporting (financial and scientific) n - The first annual reporting must be in time (January 2008) and correct n - In case of problems inform INRA ALIMENTATION AGRICULTURE ENVIRONNEMENT

Presentation and use of websites (internet) ALIMENTATION AGRICULTURE ENVIRONNEMENT

Presentation and use of websites (extranet) ALIMENTATION AGRICULTURE ENVIRONNEMENT

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