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Getting Started With the with the Digital Commonwealth Digital with the Commonwealth Kristi Chadwick Getting Started With the with the Digital Commonwealth Digital with the Commonwealth Kristi Chadwick Alix Quan Robin L. Dale Vice-President/President-Elect Secretary Director of Digital & Preservation Services Digital Commonwealth Digital Commonwealth LYRASIS C/W MARS State Library of Massachusetts

Digital Commonwealth Is… • An organization designed to bring together digital collections held in Digital Commonwealth Is… • An organization designed to bring together digital collections held in cultural heritage organizations throughout Massachusetts through a single point of entry: we are building a cultural commons. • A volunteer group of librarians, archivists, and other people wanting to share their knowledge and enthusiasm about digital collections – and assist other organizations in providing the same.

Digital Commonwealth Is… • A Portal – contains only the metadata that enables the Digital Commonwealth Is… • A Portal – contains only the metadata that enables the discovery of the digital objects; it does not contain the actual digital objects. • A Repository – stores and maintains all the components of a digital collection (including both metadata and digital objects) according to a framework of policies and standards. By means of its technological infrastructure, the repository provides access to the digital content.

Current Participants Portal contributors • • • Boston College Central and Western MA Automated Current Participants Portal contributors • • • Boston College Central and Western MA Automated Resource Sharing (C/W MARS) Massachusetts Historical Society North of Boston Library Exchange (NOBLE) Northeastern University Sturgis Library UMass Amherst UMass Lowell WGBH Educational Foundation Portal & Repository contributors • Brookline Public Library • The Governor's Academy, Pescosolido Library • Jewish Women’s Archive • Newton Free Public Library • Northeast Massachusetts Regional Library System • Watertown Free Public Library as of April 2011

Participation: Harvested or Linked Site • Digital Commonwealth will harvest your metadata for inclusion Participation: Harvested or Linked Site • Digital Commonwealth will harvest your metadata for inclusion in the portal. – Metadata must be in an OAI-PMH compliant system; OR – An OAI static repository document must be created and hosted on a web server to enable harvesting • Digital Commonwealth will add a link on our portal to your online digital collection. – Included in your annual membership fee

Portal Queries Results from harvested sites will link to websites that the collections originate Portal Queries Results from harvested sites will link to websites that the collections originate from. Results from sites within the repository will stay on the Digital Commonwealth site.

Portal http: //www. digitalcommonwealth. org/ Portal http: //www. digitalcommonwealth. org/

Portal Queries Portal Queries

Portal Queries (cont. ) Portal Queries (cont. )

Repository http: //repository. digitalcommonwealth. org/ Repository http: //repository. digitalcommonwealth. org/

Understanding the DC Repository • Hierarchy – Institutions – Collections – Objects Understanding the DC Repository • Hierarchy – Institutions – Collections – Objects

Institutions Institutions

Collections Collections

Objects (Items) Objects (Items)

Objects (Items) Objects (Items)

Getting Started 1. Collections 2. Funding 3. Digitize Your Materials 4. Create Your Metadata Getting Started 1. Collections 2. Funding 3. Digitize Your Materials 4. Create Your Metadata 5. Access

Step One: Collections • Determine potential items / collections for digitization • Think about Step One: Collections • Determine potential items / collections for digitization • Think about existing collections What do you have that is important? – Important to your organization – Important to your community – Important outside the Commonwealth Put it in writing!

Collections • Should it be digitized? • Can it be digitized? • May it Collections • Should it be digitized? • Can it be digitized? • May it be digitized? • Who can host it? • What system will be used?

Step Two: Funding Resources: • • Available Budget Collaboration with other organizations Interns/Volunteers Grants Step Two: Funding Resources: • • Available Budget Collaboration with other organizations Interns/Volunteers Grants • Institute of Museum and Library Services (imls. gov) • Digital Commonwealth Wilson Grants • National Endowment for the Humanities (neh. gov)

Step Three: Digitize Materials Establish Quality Benchmarks File Formats Metadata Archiving Digitizing: In-house or Step Three: Digitize Materials Establish Quality Benchmarks File Formats Metadata Archiving Digitizing: In-house or Vendor? Costs Skills

Digital Commonwealth Requirements Digital Commonwealth Requirements

Digitization Vendors • • LYRASIS Mass Digitization Collaborative Northeast Document Conservation Center Luna Imaging Digitization Vendors • • LYRASIS Mass Digitization Collaborative Northeast Document Conservation Center Luna Imaging Digital Ark Backstage Library Works Hudson Microimaging Boston Photo Imaging

Step Four: Metadata http: //siliconangle. com/ Step Four: Metadata http: //siliconangle. com/

Metadata Types • Descriptive – What is it? – Where is it? – What Metadata Types • Descriptive – What is it? – Where is it? – What is it about? • Structural – How many files are there? – Which file is on page one? • Administrative – What do I need to know to manage it? – Who can access it? – What needs to be preserved? • Technical – What is the resolution of the image? – What compression format was used?

Metadata Standards • Metadata format standards – XML • Metadata element sets – MARC, Metadata Standards • Metadata format standards – XML • Metadata element sets – MARC, MODS, DC, EAD, TEI, ONIX • Metadata content standards – AACR/RDA, DACS, CCO • Transmission standards and protocols – OAI • Controlled vocabularies / Thesauri – LCSH, Getty Art and Architecture

Dublin Core a. k. a. - DC • A method of describing resources intended Dublin Core a. k. a. - DC • A method of describing resources intended to facilitate the discovery of electronic resources • National and International standard – ANSI/NISO standard Z 39. 85 -2007 – ISO standard 15836 -2003 • Includes 15 “core” elements • Often used for collaborative projects

Simple DC Elements • • Creator Contributor Publisher Type Format Coverage Source Identifier • Simple DC Elements • • Creator Contributor Publisher Type Format Coverage Source Identifier • • Title Subject Date Description Rights Relation Language

OAI-PMH • OAI = Open Archives Initiative • OAI Protocol or OAI PMH = OAI-PMH • OAI = Open Archives Initiative • OAI Protocol or OAI PMH = Open Archives Initiative Protocol for Metadata Harvesting • Archives ≠ Traditional Archives • Open ≠ Free

Step Five: Access In-House or Hosted Repository Solutions Examples: • Digi. Tool (Ex. Libris) Step Five: Access In-House or Hosted Repository Solutions Examples: • Digi. Tool (Ex. Libris) Content Pro (Innovative) CONTENTdm (OCLC) Omeka (OSS) Dspace (OSS) Greenstone (OSS) Digital Commonwealth (DSpace)

IMLS National Study on the Use of Libraries, Museums and the Internet (2008) http: IMLS National Study on the Use of Libraries, Museums and the Internet (2008) http: //interconnectionsreport. org/

IMLS National Study on the Use of Libraries, Museums and the Internet (2008) http: IMLS National Study on the Use of Libraries, Museums and the Internet (2008) http: //interconnectionsreport. org/

Ready To Get Started? Contact Us! Website: www. digitalcommonwealth. org Email: digitalcommonwealth@gmail. com Ready To Get Started? Contact Us! Website: www. digitalcommonwealth. org Email: [email protected] com

Questions? Kristi Chadwick kchadwick@cwmars. org Digital Commonwealth digitalcommonwealth@gmail. com Questions? Kristi Chadwick [email protected] org Digital Commonwealth [email protected] com