FY 2008 Port Security Grant Program United States

FY 2008 Port Security Grant Program United States Coast Guard and FEMA Grant Programs Directorate Area Maritime Security Committee Briefing 1

DHS Port Security Grant Program Overview PSGP Funding Timeline Key Updates Eligibility Port Security Priorities Port Wide Risk Management Planning COTP Field Review Grants. gov TWIC/MSRAM/LNG CR Summary Updates Summary 2 Port Security Grant Program Teleconference 5/18/05

FY 2008 Grant Programs Overview § Homeland Security Grant Programs (HSGP) - State Homeland Security Program - Urban Areas Security Initiative Program - Law Enforcement Terrorism Prevention Program - Metropolitan Medical Response System - Citizen Corps Program § Infrastructure protection activities - Buffer Zone Protection Program - Intercity Bus Security Grant Program - Port Security Grant Program - Transit Security Grant Program - Trucking Security Program 3 Port Security Grant Program Teleconference 5/18/05

FY 2008 Grant Programs § Grant programs strengthen the security of our nation’s infrastructure through: - Laws, strategy documents, plans - Policy directives: • National Preparedness Guidelines • National Infrastructure Protection Plan • National Strategy for Transportation Security • National Strategy for Maritime Security § Coordination is facilitated through: - FEMA – Grant Programs Directorate - Transportation Security Administration - United States Coast Guard - Department of Transportation (MARAD) - Industry 4 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Funding Group I $210, 649, 989 Group II $134, 049, 701 Group III $19, 150, 310 All Other Port Areas $19, 150, 000 Ferry Systems $5, 600, 000 Total PSGP $388, 600, 000 5 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Timeline Application Period Opens Application Due Date Announcement of Awards February 1, 2008 March 17, 2008* Late Spring 2008 *Completed applications must be received on Grants. gov by 11: 59 pm EDT on March 17, 2008 6 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Key Updates § Groups I and II - Port allocations are based on results of FY 2008 Risk Analysis - Ports will adopt a strategic purpose while implementing a port wide risk management/mitigation and continuity of operations plan - A higher level of Federal involvement through Cooperative Agreements § Fiduciary Agent (FA) Requirement/Option - New port areas in Group II, must identify a FA to apply for funding - Existing Groups I and II (from FY 07 Supp. ) port areas have the option of: • Continuing with their current FA • Selecting a new FA* • Opting out of the FA process** * Because the FA represents the interests of the entire AMSC, it is highly recommended that AMSCs select an FA with the capacity to manage federal grants ** Individual applicants opting out of FA process must apply directly to FEMA and comply with all application requirements of Group III and All Other port areas including IJs, budgets, Field Review and National Review Panel 7 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Key Updates § Groups III and All Other Port Areas & Ferry Systems - Funding allocated to entire group - Apply directly to FEMA (grants. gov) - Must comply with all administrative requirements, including: • Investment justifications • Budgets • Application Process in FY 2008 PSGP Guidelines - Subject to reviews at local & national levels § Ferry Systems - 19 Systems - $5, 600, 000 - Six systems (public transportation authorities) within FEMA Tier I have a choice: • Apply for funds under Port Grants, or • Transportation Security Grants • Cannot apply for both 8 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Key Updates § What is the Fiduciary Agent (FA)? - An entity, not an individual - Point of contact with FEMA for application/management/administration of award - Not the sole decision maker § The FA may retain up to 3% of total award to be used solely for Management and Administration (M&A) purposes associated with the PSGP award. Approved M&A costs include: - Hiring of full-time or part-time staff, contractors or consultants and M&A expenses related to pre-application submission management activities and application requirements or meeting compliance with grant reporting or data collection requirements, including data calls - Development of operating plans for information collections and processing necessary to respond to DHS data calls - Travel expenses 9 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Key Updates § What does the FA do? - Applies for award via Grants. gov - Accepts award * - Registers in PARS * - Submits deliverables to Portal (CONOPS, Draft Plan, Final Plan, IJs) - Maintains an official grant folder to keep all grant related documents - Stays up-to-date on all reporting requirements including: * • Financial Status Reports (SF 269 s) - due quarterly • Categorical Assistance Progress Reports (CAPRs) - due biannually - Sends official requests for Grant Adjustment Notices (GANs) to Program Manager* - Ensures all sub-recipients are compliant with the following: • Organizational audit requirements of OMB Circular A-133 • Audits of States, Local Governments, and Non-Profit Organizations * See Grantee Quick Guide for step-by-step instructions on how to complete this task 10 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Eligibility § DHS directed by Congress to apply funds to highest risk ports § Who can apply for consideration of funding? - All entities covered by an AMSP - “All Other Port Areas” not located within Groups I-III and covered by an AMSP Critical Ports Port Areas Pools of Funds 103 74 5 11 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Eligibility § Entities encouraged to apply - Owners/operators of federally regulated terminals, facilities, US inspected passenger vessels or ferries as defined in the Maritime Transportation Security Act (MTSA) 33 Code of Federal Regulations (CFR) Parts 101, 104, 105, and 106 - Port authorities or other State and local agencies that are required to provide security services to eligible Ferry System applicants (MTSA regulated facilities) pursuant to a AMTSP or a facility or vessel security plan - Consortia composed of local river organizations, ports and terminal associations, and other local stakeholder groups representing federally regulated ports, terminals, US inspected passenger vessels or ferries that are required to provide security services to federally regulated facilities in accordance with an AMTSP or a facility or vessel security plan - Group I and II Fiduciary Agents as identified under the FY 2007 Supplemental PSGP Guidance - The twenty three newly identified Group II port areas in FY 2008 PSGP Guidance - Eligible Ferry Systems (identified in Table 3 of the guidance) 12 Port Security Grant Program Teleconference 5/18/05

FY 2008 PSGP Eligibility IMPORTANT § All PSGP applicants are required to be fully compliant with relevant Maritime Security Regulations (33 CFR parts 101 -106) § Any open or outstanding Notices of Violation (NOVs) that have not been resolved prior to the application submission deadline will result in the applicant being denied for consideration of FY 2008 PSGP funding 13 Port Security Grant Program Teleconference 5/18/05

FY 2008 Funding Priorities § Enhancing Maritime Domain Awareness (MDA) - Through projects that address knowledge capabilities within the maritime domain - i. e. access control/standardized credentialing, command control, communications § Enhancing Improvised Explosive Device (IED) prevention, detection, response and recovery capabilities - IEDs of particular concern include those delivered on small crafts, by underwater swimmers or on ferries § Training and exercises - Emergency drills and exercises test operational protocols used in the event of a terrorist attack § Efforts supporting implementation of the Transportation Worker Identification Credential (TWIC) - TWIC is a congressionally mandated security program - Grant funds cannot be used for TWIC card application fees 14 Port Security Grant Program Teleconference 5/18/05

Port Wide Risk Management § Implementing the NIPP Risk Management Strategy is a fundamental shift of DHS’ PSGP: Old Focus New Focus Primarily a facility security focused grant program Port-Wide Risk Management program that compliments urban area and state efforts § This strategy will focus the security needs of port stakeholders and will provide ports with investment justifications for Federal dollars 15 Port Security Grant Program Teleconference 5/18/05

Port Wide Risk Management § Deliverables Timeline and Overview: Draft Plan Final Plan Investment Justifications § Due within 30 calendar days of award § Due 180 calendar days after CONOPS approval § Due 91 days after comments received on draft plan § Due 30 days after Final Plan approval § Federal comments provided within 14 days after receipt of CONOPS § Federal comments provided within 21 days after receipt of draft § Reviewed and approved by the National Review Panel Concept of Operations 16 § i. e. Projects (based on Final Plan) § Reviewed and approved by AMSC and PSGP Executive Steering Committee Port Security Grant Program Teleconference 5/18/05

Port Wide Risk Management § Deliverables Specifications: - Concept of Operations (CONOPS) • 2 pages in length • 2 part focus 1. Risk Management/Mitigation 2. Business Operations/Resumption of Trade • Primary elements: § Roles and responsibilities of key subcommittee members § Relationship of FA and AMSC § How plan will be developed (in house/contract support) § Timeline for developing and implementing plan 17 Port Security Grant Program Teleconference 5/18/05

Port Wide Risk Management § Deliverables Specifications: - The Plan • Not an extensive document • Complements Area Maritime Security Plans (not meant to replace them) • Provides a 5 -year investment strategy (establishes a forward-looking risk management approach for non-federal segments of the port community • Identifies port wide gaps in security, authorities, capabilities, capacities, competences and partnerships across the security continuum of awareness, prevention, protection, response and recovery • Port specific risk based upon MSRAM results and Area Maritime Security preparedness activities • Links to other Federal plans (National Strategy for Maritime Security, National Infrastructure Protection Plan, Maritime Incident Response Plan) • Should be marked Sensitive Security Information 18 Port Security Grant Program Teleconference 5/18/05

COTP’S Field Review Process Groups I & II: • ensure projects are in compliance with the Plan(s) Group III & All other Ports & Ferry Systems: • scored for compliance with grant criteria in FY 08 PSGP guidelines • Ferry Systems: undergo both Field & National Reviews • COTP’s assign total score, ranked highest to lowest based on risk reduction & cost effectiveness • COTP’s will identify entities within the port with similar capabilities & if needed, necessity for redundancy, if needed • All applications undergo a review by the National Review Panel 19 Port Security Grant Program Teleconference 5/18/05

Grants. gov § The application process requires four steps: - Step 1: Download a Grant Application Package and Application Instructions - Step 2: Complete the Selected Grant Application Package - Step 3: Submit a Completed Grant Application Package - Step 4: Track the Status of a Completed Grant Application Package § DUNS® Number: - A DUNS number is a unique nine-digit number recognized as the universal standard for identifying and keeping track of businesses worldwide - FEMA requires that applicants obtain a DUNS number before applying for a grant - To request a DUNS number visit http: //www. grants. gov/Requesta. DUNS Grants. gov Help Desk: 1 -800 -518 -4726 20 Port Security Grant Program Teleconference 5/18/05

TWIC Update Policy Advisory Council published: • 01 -07: TWIC & Law Enforcement Officials & Other Regulatory Agencies • 02 -07: Escorting Aboard U. S. -Flagged Vessels Operating in Foreign Waters • 03 -08: Redefining Secure Areas and Acceptable Access Control As of 30 Dec 2007, approximately: • 81, 000 workers have pre-enrolled, • 31, 000 workers have enrolled, and • 8, 400 TWICs have been activated at 39 ports. 25 Sep 2008: Nationwide compliance date for all USCG credentialed mariners & MTSA regulated vessels. Pilot Program will be conducted at 5 distinct geographic locations: • Ports of Los Angels/Long Beach • Port of New York/New Jersey & Staten Island Ferry • Port of Brownsville, TX • Watermark Cruises (Small Passenger Vessel in Annapolis, MD) • Port of Philadelphia 21 Port Security Grant Program Teleconference 5/18/05

TWIC Info TSA website – WWW. TSA. GOV/TWIC • Enrollment information • Deployment Schedule Enrollment Contractor – WWW. TWICINFORMATION. COM • Phone - 866 -DHS-TWIC USCG website - HOMEPORT. USCG. MIL • Final Rulemakings • NVIC • FAQs USCG Helpdesk – • Phone - 877 -687 -2243 (877 -MTSA-AID) • Email – USCG-TWIC-HELPDESK@USCG. MIL 22 Port Security Grant Program Teleconference 5/18/05

MSRAM 23 Port Security Grant Program Teleconference 5/18/05

MSRAM creates a Risk-Based Risk-Informed Security Profile 24 Port Security Grant Program Teleconference 5/18/05

MSRAM change case supports Risk Mitigation Decision Strategies 25 Port Security Grant Program Teleconference 5/18/05

MSRAM 2008 Update & Contact Information 2008 Scheduled updates: • Blast Calculator to aid in death/injury computations • Improved benchmarks for vulnerability & consequence factors • Updated scenario descriptions Scheduled MSRAM training for CG personnel in March 2008 MSRAM Help: MSRAMHelp@uscg. mil MSRAM Contacts Policy Questions - USCG CAPT Don Grant 202 -372 -1097 LCDR Brady Downs 202 -372 -1173 LT Chris Pisares 202 -372 -1174 LT Dave Dixon 202 -372 -1176 LT Tyana Thayer 202 -372 -1178 HOMEMPORT Customer Service - Homeport. Help@osc. uscg. mil 26 Port Security Grant Program Teleconference 5/18/05

Additional Resources Resource Description DHS Website PSGP Application Kit, Information Bulletins, Fact Sheet and other documents relating to program will be posted to: http: //www. ojp. usdoj. gov/odp/welcome. html OGO Financial Management Guide http: //www. ojp. usdoj. gov/odp/docs/Financial_Management_ PSGP Program Office Please send programmatic inquiries to: portsecuritygrants@dhs. gov Grants. gov Help Desk 1 -800 -518 -4726 Ask. OGO The Financial Accountability and Oversight Division (formally OGO) can be reached at 1 -866 -9 ASKOGO or by email at ask-ogo@dhs. gov CSID General questions related to this grant program may be directed to the DHS Centralized Scheduling and Information Desk (CSID) 800 -368 -6498 or askcsid@dhs. gov Guide. pdf 27 Port Security Grant Program Teleconference 5/18/05

Port Security Grant Program State Assignments (Effective February 2008) Gerald Del Rosario Jackie Jackson Duane Davis AK WA X MT N/A MN OR VIII ID N/A IX WY N/A UT N/A CO N/A CA II WI NY SD N/A MI NE N/A NV N/A IL VII I I NH MA CT V IA KS N/A HI ME VT ND N/A OH IN III PA RI NJ DE WV VA MO MD KY NC AZ N/A TN OK NM N/A TX Guam: Northern Mariana Islands: American Samoa: IV AR MS VI AL SC GA LA FL DC: Puerto Rico: Tier I Port Area: Virgin Island 28 Port Security Grant Program Teleconference 5/18/05

Program Managers Contact Information Gerald Del Rosario gerald. delrosario@dhs. gov Jackie Jackson jacqueline. jackson 1@dhs. gov Duane Davis duane. davis@dhs. gov John Marks, CAPT (CG specific questions) John. J. Marks@uscg. mil 29 Port Security Grant Program Teleconference 5/18/05

Summary § Total award amount for FY 2008 PSGP is $388. 6 million § Apply for grant using Grants. gov website (must have a DUNS number) § Application Timeline: - Application period opens February 1, 2008 Decisions on FA option due February 16, 2008 Applications due on Grants. gov by 11: 59 pm EDT on March 17, 2008 Awards will be announced in late spring 2008 § New port areas in Group II must identify a FA when applying for funds § Existing Groups I and II port areas have the option of: - Continuing with their current FA - Selecting a new FA - Opting out of the FA process 30 Port Security Grant Program Teleconference 5/18/05

Questions? 31 Port Security Grant Program Teleconference 5/18/05

Back Up Slides 32 Port Security Grant Program Teleconference 5/18/05

Timeline 33 Port Security Grant Program Teleconference 5/18/05

LNG/LPG Comprehensive Review (CR) Maritime Component 34

LNG/LPG CR Background § Comprehensive Reviews (CRs) are multi-agency, multimedia security and response capabilities assessments of CI/KR Sectors developed in a collaborative effort. § CRs are conducted in 3 phases: Preparation, Site Visit and Report Writing § DHS led in the development and completion of CRs for Commercial Nuclear Power Plants and the Chemical Sector. USCG designated lead for the maritime component of the CR for LNG facilities, including vessel transportation. 35 Port Security Grant Program Teleconference 5/18/05

LNG/LPG CR Participating Stakeholders/Sites § Current Partner Agencies - U. S. Coast Guard- CG-5142 Domestic Port Security Evaluation Division (Lead Federal Agency) - DHS Office of Infrastructure Protection- Protective Security Coordinating Division (PSCD) - Department Of Energy- Office of Electricity Delivery and Energy Reliability. Infrastructure Security Division - West Virginia National Guard - Transportation Security Agency- Pipeline Division - Department of Transportation – Pipeline and Hazardous Materials Safety Administration - Department of Justice – Federal Bureau of Investigation - Industry § Potential Sites: 10 – 12 LNG terminals and large storage facilities have been identified as potential sites 36 Port Security Grant Program Teleconference 5/18/05

LNG/LPG CR § Potential benefits of the program: § Enhancement of security and awareness of potential targets § Outcome used to verify current security measures Ø May support applications for funding for enhancements through Homeland Security Grants § Findings will be used to verify risk assessments (e. g. MSRAM) 37 Port Security Grant Program Teleconference 5/18/05

LNG/LPG CR § Summary - Three-phase cooperative government and private sector analysis of vulnerabilities to potential attack/disasters, consequences of the event, and the integrated prevention and response capabilities of the owner/operator and emergency services. - USCG will lead the domestic maritime LNG CR, which will look at 10 – 12 facilities - Results will be used to inform resource allocations and budgets, support local grant submissions, inform risk management tools, and facilitate local, regional and national interaction 38 Port Security Grant Program Teleconference 5/18/05