Fredonia Employee Orientation 2014 -2015 Full-Time Academic and

Fredonia Employee Orientation 2014 -2015 Full-Time Academic and Professional UUP-Represented Employees August 19, 2014

Program Overview • • SUNY System Fredonia Human Resources Payroll/Time & Attendance • Benefits • EAP • Diversity, Equity, & Inclusion • Facilities Services • Environmental Health & Safety • Internal Control • Faculty Student Association • University Senate • UUP

SUNY System Core Values • Student Centeredness • Community Engagement • Diversity • Integrity • Collaboration

SUNY System “A great state of mind” • • • 7500 degree and certificate programs 463, 000 students $930. 2 million Research activity $16 billion NYS economic impact 90, 000+ employees 3+ million alums

Fredonia • • Skilled Connected Creative Responsible

Fredonia • National Recognition • • • US News & World Report Money Magazine Princeton Review Kiplinger’s The Chronicle

SUNY Fredonia • “Fredonia Facts” • • • $106. 6 million budget $370+ million economic impact 5, 405 students 48, 350+ alumni I. M. Pei & Partners designed campus 111 academic programs (80 undergraduate, 31 graduate)

• • • Human Resources Michael Daley – Director Jodi Rzepka – Associate Director Laurie Ensign - Assistant Director Workplace Policies Employment – H. A. R. P. – UUP Agreement – SUNY Policies of the Board of Trustees • Criteria for Evaluation • Term/Continuing/Permanent Appointment

Workplace Policies Employee obligation to know and follow ALL policies http: //www. fredonia. edu/humanresources/policies. asp • Workplace Violence & Domestic Violence Prevention • Mandatory Reporting & Prevention of Child Sexual Abuse • Tobacco-Free Workplace • Equal Opportunity Employment • Ethics & Internal Control • Sexual Harassment • Consensual Relations • Drug & Alcohol Free Workplace • FREDTraining

Employment • • Term Appointment (FT Academic & Professional) Continuing Appointment (FT Academic) Permanent Appointment (FT Professional) Prior Service Credit (FT academic & professional) • Academics – 3 year max. • Professionals – 3 year max. (limited to SUNY service) • 6 -month application window

Employment • Renewal & Non-renewal • • Appointment & Reappointment Letters Notice Dates Article XI, Title D, Section 5 -Policies See Academic Affairs Calendar

Criteria for Evaluation – Academic • • • Mastery of subject matter Effectiveness in teaching Scholarly ability Effectiveness of university service Continuing growth Consult with Chair

• • Criteria for Evaluation – Professional Performance Program Objectives Effectiveness in performance Mastery of specialization Professional ability Effectiveness in university service Continuing growth Consult with immediate Supervisor

The Journey to Term/Cntg/Perm

HR News For up-to-date HR News, subscribe to the HRNEWS listserv by addressing an e-mail to LISTSERV@LISTSERV. FREDONIA. EDU. The command to send is: Subscribe HRNEWS yourfirstname yourlastname Follow Us @Fredonia. HR Visit us at www. fredonia. edu/humanresources

Payroll/Time & Attendance • Susan Cortes, Director http: //www. fredonia. edu/admin/payroll/index. asp • Payroll cycle • • Biweekly pay, every other Wednesday Two week lag Faculty first paycheck for semester - September 24 , 2014* Biweekly check calculation * FT faculty first full paycheck – October 8, 2014

Payroll/Time & Attendance • Self Service Portal https: //www. suny. edu/hrportal • Time and Attendance (TAS) • View Paycheck • Update Address -Submit change of address by year-end for W-2 receipt • Direct Deposit • Easy, Safe, and Convenient!

Payroll/Time & Attendance • Attendance and Sick Leave Record completed monthly in TAS • Faculty - Earn sick accruals monthly - September through May at 1. 25 days/month for 1 st year • Professional – Earn sick and vacation accruals monthly at 1. 25 days/month for 1 st year • Report 1 day for each whole workday absent (. 75, . 50, or. 25 for partial day) • Training materials on home page of Payroll website

Employee Benefits • Benefits - Laurie Ensign, Assistant Director www. fredonia. edu/humanresources/benefits. htm • Health Insurance • Dental/Vision • Retirement Plans (ERS, TRS, ORP) • Tax Deferred Savings Plans • Supplemental Retirement Savings Programs • NYS Deferred Compensation Plan

Employee Benefits • Additional Benefits • $6, 000 life insurance policy • Long-term total disability • Tuition waiver/reimbursement • Fitness Center • • Credit Union Child Care Center SUNY PERKS NYS Flex Spending Account • Child/Elder care • Health care

Employee Assistance Program • EAP Coordinator – Sue Murphy – Free, Confidential Assessments & Referrals – EAP Programming – EAP Committee – Health & Wellness Events – Contact – 673 -3586 (Admin Office Complex)

Diversity, Equity, & Inclusion • Dr. Bill Boerner – Director, Chief Diversity Officer • • • http: //www. fredonia. edu/aaoffice/ Campus non-discrimination policies Discrimination claim process overview Inclusive environment Affirmative Action, ADA, Title IX

Facilities Services • Kevin Cloos, Director Facilities Services http: //www. fredonia. edu/facilities • Department Overview • • • Custodial Services Electrical Services & Energy Management Grounds & Landscaping HVAC & Refrigeration Structural Trades/Lock shop • Maintenance Areas & Work Orders • Keys & Access

Environmental Health & Safety • Anne Podolak, Director EH&S http: //www. fredonia. edu/admin/envhealth • Workplace Safety & Training • Emergency Planning • Environmental Compliance • Fire Safety & Your Role on Campus • Sustainability

Internal Control • Amy Beers – Director www. fredonia. edu/internalcontrol • Touch. Net • Significant Policies • Cash Handling and Control • ISEC • Copier/Tele Pin codes

Faculty Student Association • • • Terry Helwig – Human Resources Manager FREDCard (www. myfredcard. com) FREDFunds Bookstore Dining Facilities • • Cranston Marche Centre Pointe Cafes & C-Store Starbucks & Tim Hortons • College Lodge

University Senate • Rob Deemer, Associate Professor, Music & Chair Fredonia Senate http: //www. fredonia. edu/senate/

UUP • Ziya Arnavut- President, UUP- Fredonia chapter • Idalia Torres – Vice President for Professionals • Fredonia Chapter Leadership http: //www. fredonia. edu/uup/

SUNY Fredonia Closing Remarks & Questions WELCOME!