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Foundation Degree Site Operations Project Completion
Site Operations n n n Aims – to understand the process of completing a project on site. Objective 1 – explore and understand the legal side of completion. Objective 2 – explore and understand the Practical side of completion.
Site Operations n n Project completion does exactly what it says on the tin. It brings together the end of the construction, and fitting out phases of the project. Then the process of ‘Project Completion’ is started, We then hand the project over to the client.
Site Operations n n n In a perfect world, if everything was done correctly, first time, on schedule, on budget, and actually worked, project completion would a simple process. However we know this is not the case. The Client is not going to accept anything he is not happy with.
Site Operations n n n In his report ‘Rethinking Construction’. Sir John Egan stated the Client Dissatisfaction with the Industry. Under-achievement can also be found in the growing dissatisfaction with construction among both private and public sector clients. Projects are widely seen as unpredictable in terms of delivery on time, within budget and to the standards of quality expected. Investment in construction is seen as expensive, when compared both to other goods and services and to other countries. In short, construction too often fails to meet the needs of modern businesses that must be competitive in international markets, and rarely provides best value for clients and taxpayers. (Egan, 1998, Paragraph 5. )
Site Operations n n n For any project to be considered successful. It must achieve three main aims. Quality. Time Cost.
Site Operations n n From a legal perspective. The project has been set up using a Standard Building Contract (SBC). For this contract to end, it must be signed off by the Architect or the Contract Administrator. By signing the project off, they will issue the final certificate.
Site Operations n n Completion of the project can take place in three stages. Practical Completion. Sectional or Partial Possession. Completion of making good any defects.
Site Operations n n n The Definition of Practical Completion in the Standard Building Contract is given by reference to clause 2. 30. When in the Opinion of the Architect / Contract Administrator. The Contractor has. Achieved Practical Completion of the Works / Section, including all variations. Provided such information as is reasonable required by the CDM Co-ordinator for the Health and Safety File. Has supplied the employer with the required drawings and information, for the project / buildings operation & maintenance file.
Site Operations n n Once these conditions have been met, the Architect / Contract Administrator must issue a certificate to say Practical Completion of the works or section has taken place. The Certificate will state the day this Practical Completion Occurred. It is important this date is correct. It will have a significant bearing on any disputes that arise.
Site Operations n n In a lot of cases Architects / Contract Administrators may come under pressure to issue a final certificate by the client. For example the owner wishes to occupy the building. If however some of the work still remains to be completed. This makes completing these works in an occupied building very difficult, and can lead to further problems.
Site Operations n n n When a building has is deemed occupied. Any outstanding work should be listed in writing together with an agreed timescale for its completion. And Practical Completion should never be certified if any of the work left outstanding is defective as opposed to incomplete.
Site Operations n n In the context of a large project. It is quite normal for some sections to be issued with a practical completion certificate, before other sections have been completed or in some instances started.
Site Operations n n n Sectional or Partial Possession. This occurs when the client requires the work to be completed in phased sections. Partial Completion occurs as a post agreement between the client and the contractor. Provision in a Standard Building Contract has been allowed for this to happen if necessary. However the following points need to be addressed.
Site Operations n n The Architect / Contract Administrator will notify the contractor in writing, and identify the part of the works taken into possession by the client, together with the relevant date. It is now deemed that Practical Completion has occurred on the works taken into possession by the client.
Site Operations n n Handover. Once the Practical Completion has been achieved and the certificates have been issued by the Architect / Contract Administrator. The Contractor ceases to be responsible for the site. At this point the contractor will handover possession of the site to the client. The Client is now responsible for insuring the site.
Site Operations n n n A Hand over Meeting. It is good practice to have a formal Hand Over Meeting between the Contractor and The Client. It is also important to have the design team at the meeting as well. At this point the contractor will hand over all the keys to the site, each set of keys being properly labelled. The client can then be fully briefed on the operation of their project.
Site Operations n n n At the Handover Meeting the Contractor will. Handover the Operations and Maintenance file. This will include all guarantees and spare parts that have been supplied with equipment. The design team will ensure all drawings have been included, (as built, not design drawings) The CDM Co-ordinator will hand over the Health and Safety File.
Site Operations n n n Conclusion. Completing a project on time, on budget and to the required Standard (Quality), makes completing a project a lot easier. It may also help us to win more work.
Site Operations n References. n Egan, J. (1998)Rethinking Construction, The Report of the Construction Task Force. http: //www. architecture. com/Files/RIBAHoldings/Policy. And. International. Relation s/Policy/Public. Affairs/Rethinking. Construction. pdf Accessed 20 th November 2009.