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FLOW: building Federated Libraries On the Web FLOW: building Federated Libraries On the Web

A Partnership Approach: Research Science-Library-National Center Alliance Karen Baker (UCSD/SIO/LTER) Anna Gold (UCSD/Library) Dave A Partnership Approach: Research Science-Library-National Center Alliance Karen Baker (UCSD/SIO/LTER) Anna Gold (UCSD/Library) Dave Hart (UCSD/SDSC) Mike Vildibill (UCSD/SDSC) Jean-Yves. Le. Meur (CERN)

Federating Bibliographies: Personal to Project to Network l l l Multi-tier organization unit An Federating Bibliographies: Personal to Project to Network l l l Multi-tier organization unit An individual, a research project and a research network have bibliographic needs in common. They represent nested tiers across which information can flow when technology and metadata standards are partnered to provide an accessable, interoperable digital framework

Publications: Multi-Tier Approach: Organizational Unit Identity Publications: Multi-Tier Approach: Organizational Unit Identity

Why FLOW ? : l l We are oriented toward research and discovery as Why FLOW ? : l l We are oriented toward research and discovery as a process, not a product. The process observes protocols that enable federation and interconnectivity The process also allows personal or institutional differentiation or “streams” (both into and out of the federated processes) The process uses the web as a common interface

Immediate needs in I-B: l Collect data via desk top and/or web forms l Immediate needs in I-B: l Collect data via desk top and/or web forms l l l Publications Research grants People / contact information Retrieve data in multiple ways from RDMS Create public exposure for data to enhance its impact

These needs have a lot in common with: l l LTER Network Bibliography NPACI/SDSC These needs have a lot in common with: l l LTER Network Bibliography NPACI/SDSC Bibliography/Citation Tracking Structural Engineering Bibliographies Plus many other implementations of Open Archives Initiative (OAI) and e-prints systems

A Partnership Approach: Research Science-Library-National Center Alliance Knowledge Systems Federated Library LTER CERN SDSC A Partnership Approach: Research Science-Library-National Center Alliance Knowledge Systems Federated Library LTER CERN SDSC Xxx NCEAS DLIB LIBRARY

Communications Infrastructure The LTER Network Communications Infrastructure The LTER Network

Example 1: l LTER Network: Using End. Note to gather structured bibliographic data from Example 1: l LTER Network: Using End. Note to gather structured bibliographic data from disparate sites. Using proprietary software as means to share data for discovery and networking.

LTER Bibliography LTER Bibliography

Example 2: l NPACI/SDSC: Regularly compiles bibliographic records and citation counts, in order to Example 2: l NPACI/SDSC: Regularly compiles bibliographic records and citation counts, in order to testify to research impact of NPACI funding. Gathering is manual, no means to share or enable discovery.

SDSC: Publications SDSC: Publications

Example 3: l Structural Engineering Department: faculty maintains large End. Note files of references Example 3: l Structural Engineering Department: faculty maintains large End. Note files of references on his research on a dedicated workstation. Wants to share, enable interactive submission, and enable discovery by research partners overseas.

Common Needs: l Gather structured resource information l l In batches (End. Note, Web Common Needs: l Gather structured resource information l l In batches (End. Note, Web of Science searches) One-by-one (individual submissions) l Share collections of information with research networks l Discover: relevant research, partners, updated results, linkages

Gather/share/discover WHAT? l l l l Journal publications Preprints Book chapters Presentations Conference papers Gather/share/discover WHAT? l l l l Journal publications Preprints Book chapters Presentations Conference papers Technical reports And: photographs, media, data, people, etc.

Implementation desiderata…. l l l Standards-based Open Flexible Fast Search within or across collections Implementation desiderata…. l l l Standards-based Open Flexible Fast Search within or across collections

Functional desiderata…. l l l l Modify and update submissions Provide full text via Functional desiderata…. l l l l Modify and update submissions Provide full text via local or remote files Search by fields or full text Citation counting Handle various media and types of data Provide for review process(administrative, peer, etc. ) Customization and personalization Alert services

In short: A generalized tool that can be easily adapted to the needs of In short: A generalized tool that can be easily adapted to the needs of any research organizational unit: individuals, groups, organizations, and networks.

Solutions? l l Does this infrastructure already exist? Maybe: some options to explore: l Solutions? l l Does this infrastructure already exist? Maybe: some options to explore: l l Open Archives Initiative (e-prints) CERN Document System (CDS)

The CERN Document System l l l One of several infrastructures / systems to The CERN Document System l l l One of several infrastructures / systems to be explored under grant proposal to NSF (K Baker, A Gold, Winter 2002) Compatible with open e-prints initiatives in research communities (OAI) but… Independent of eprints / OAI priorities (CDS custom modules and programming support are in place now)

CERN CDS: l does this system meet Integrative Biosciences needs? CERN CDS: l does this system meet Integrative Biosciences needs?

CDS capabilities: l l batch upload bibliographic citations submit and modify submissions support differentiated CDS capabilities: l l batch upload bibliographic citations submit and modify submissions support differentiated collections or “catalogues” that can be searched separately or together implement other modules, including: personalization, alert services, output and file format options

Gather l Batch input through CDS “Uploader” Gather l Batch input through CDS “Uploader”

Full Record (Web of Science): Full Record (Web of Science):

Full Record (SDSC Thrusts): Full Record (SDSC Thrusts):

Share l l Submit citations, links, and / or full text for review or Share l l Submit citations, links, and / or full text for review or publication Modify submitted items/information Notify others of new submissions Share custom lists (“baskets”) and share with others

Test Document Submitted: Test Document Submitted:

Submit Module: Submit Module:

Submit New Document: Submit New Document:

Submit, Screen 2: Submit, Screen 2:

Submit, Screen 3: Submit, Screen 3:

Submit, Screen 4: Submit, Screen 4:

Transfer files screen: Transfer files screen:

Upload File and File Type: Upload File and File Type:

Add More Files (Optional): Add More Files (Optional):

Success! Success!

Modify Document: Modify Document:

Modify Abstract: Modify Abstract:

Submit Revised Version: Submit Revised Version:

Finished: Success Finished: Success

Full Text Options (converted from Word to PS, PDF) Full Text Options (converted from Word to PS, PDF)

Send to Distribution List: Send to Distribution List:

Discover l l l Search: one collection or many Output options (also custom views, Discover l l l Search: one collection or many Output options (also custom views, baskets) Browse

Search Collections: Search Collections:

Search Results Search Results

Results list (“printer-friendly”): Results list (“printer-friendly”):

Results list (XML): Results list (XML):

Your Baskets (login): Your Baskets (login):

Choose Basket: Choose Basket:

Display / Share Baskets: Display / Share Baskets:

Your Searches/Email Alerts: Your Searches/Email Alerts:

Set Up Alerts: Set Up Alerts:

Steps to Implement CDS: l l l Sign a collaboration agreement/contract with CERN technology Steps to Implement CDS: l l l Sign a collaboration agreement/contract with CERN technology transfer department Transfer/install/configure/customize full software on our server Load all data on our site Test software with the real data Move to production when we think it's ready.

Role of the partnership: l l l l Empower partners with broader vision Bridge Role of the partnership: l l l l Empower partners with broader vision Bridge individual, local project, & national needs Define and meet current needs Provide arena for cross-domain work Bridge from present to future needs Anticipate change, optimizing for sustainability Work from bottom up toward knowledge system

Partnership History (Where did this come from? ) l Library-SDSC Collaboration ü l l Partnership History (Where did this come from? ) l Library-SDSC Collaboration ü l l LTER-SDSC Collaboration NSF grant (Baker/Vildibill) 2001 -2003: ü l l Palmer LTER Site Information Management: Interfaces for Science and Education Interoperability SDSC Semantics Interest Group Citation Bibliography ü ü l Proposal for library services SDSC 1991 -1996 (=5584 entries) NPACI 1996 -2001 (=836 entries) LTER 1991 -2001 (=890 entries) Web of Science (=188 entries) Document Management System ü ü ü Open Archive Initiative (OAI)-protocols CDS(CERN)-base open/supported implimentation of OAI Eprints(DLIB)-open implimentation of OAI

Partnership Goals (Where is this going? ) l l l Create multi-tier citation/document libraries Partnership Goals (Where is this going? ) l l l Create multi-tier citation/document libraries Create input & retrieval tools for users and administrators Assure discovery and output capabilities Design for interoperability through identification of national categories and use of national standards Design for local needs (define local categories) ü ü Term lists (controlled vocabulary) Keyword fields, ie by discipline, theme, grant support, bibliography l Design for scalability through mapping (cross-walking) l Consider sustainability of process l Critical mass to maintain momentum & obtain funding

GATHER Ingest WEB Controlled Vocabulary LOCAL GATHER Standardize (Keeper-of-the Keys) Filter *. enf QA/QC GATHER Ingest WEB Controlled Vocabulary LOCAL GATHER Standardize (Keeper-of-the Keys) Filter *. enf QA/QC SHARE Term. Lists *. enf Tagged %0 Report %A Baker, K S %T Partnership Science %D 2001 %@ UCSD-SIO 01 -03 %2 M 1037 %4 SDSC End. Note *. enl Style *. ens DISCOVER Public Viewer As formatted output XML type Report creator Baker, K. S. title Partnership Science date 2001 identifier UCSD-SIO 01 -03 subject M 1037 relation SDSC Individual User As txt-enl-xml SDSC Infrastructure Interface As Oracle import Application Packages DTD EXPORT K. S. Baker - 01 Nov 01

Activities (Done) l l l Obtain seed funding for bibliographic prototype project Create research Activities (Done) l l l Obtain seed funding for bibliographic prototype project Create research science/national center/library partnership Establish communication mechanism Identify local needs via terms lists used in existing biblios Make available biblio file for individual user in multiple formats Establish report output capabilities ü ü formatted list (from Endnote -individually driven) for proposals/papers formatted list for reports statistics

Activities (Doing) l Establish report output capabilities ü l l formatted list (from Oracle Activities (Doing) l Establish report output capabilities ü l l formatted list (from Oracle -dynamically driven) Investigate existing tools and alternative designs Investigate qa/qc mechanisms Integrate biblio_file with broader schema Integrate biblio files with "person_table"

Ongoing Communications… http: //pal. lternet. edu/dm/projects/semantics Ongoing Communications… http: //pal. lternet. edu/dm/projects/semantics

Focus on Bibliographic Example Focus on Bibliographic Example

Design Details… • Reference types • Tag types %C city of conference or of Design Details… • Reference types • Tag types %C city of conference or of publisher %0, %2 Reference type § § § -abstract, paper, report, thesis -associated, outreach, nonref -thesis: subtype Masters/Phd %2 Disciplines %4 Site id %K NPACI thrust • Term lists/categories ü public • • discipline subject ü private • • projects cross-projects

Design Details 2. . . • Specifics ü ü Duplicates - Focus on author/title Design Details 2. . . • Specifics ü ü Duplicates - Focus on author/title uniqueness Completeness Author-People-Citation normalization Process - Keeper-of-the-keys • Endnote ü import/export interoperable ü structure for QA/QC and to format w/word ü local input (controlled vocabulary)

Activities (To. Do) l l l Reassess prototype tool for immediate focus Launch biblio Activities (To. Do) l l l Reassess prototype tool for immediate focus Launch biblio effort as an in-house testbed Create Best Practices for Bibliographic Citations ü l l term lists and a keeper-of-the-keys Establish infrastructure location SDSC: Maintain repository over time Partnership: Obtain funds to support tool development Complete existing bibliography files

Discussion / Questions Discussion / Questions

References: l Semantics Interest Group: http: //pal. lternet. edu/dm/projects/semantics/xbibexample. html l CERN CDS: Search References: l Semantics Interest Group: http: //pal. lternet. edu/dm/projects/semantics/xbibexample. html l CERN CDS: Search http: //weblib. cern. ch/Home/SDSC_Collection/ l CERN CDS: Submit http: //doc. cern. ch/send? ucsd l Open Eprints: http: //www. eprints. org/

END In support of science Federating bibliographies Creating an organizational bibliography Structured, parsable, loosely END In support of science Federating bibliographies Creating an organizational bibliography Structured, parsable, loosely federated, multi-tier approach