Florida State University Facilities Fall FLO Meeting October

Florida State University Facilities Fall FLO Meeting October 29, 2015

AGENDA v Welcome – Dennis Bailey Arena District Update College of Engineering University Vehicle Maintenance & Operation Enterprise Car Rental Sightlines Survey v Construction Update – Larry Rubin v Construction Project Online Request – Bill Lamb & Biff Quarles v Hydration Stations – Elizabeth Swiman v New Ai. M Modules – Donna Trumbower & Carlos Murphy v Questions & Drawing for Door Prizes

Design & Construction Project Update October 29, 2015

EOAS (Earth, Ocean & Atmospheric Sciences)

University Housing Replacement

University Housing Replacement Phase 1

Dorm Demolition: Dorman, Deviney, and Kellum Halls

University Housing Replacement Phase 2

University Housing Replacement-Food Services Phase 2

Doak Campbell Stadium Improvements

Doak Campbell Stadium Improvements Level 6 Level 3 Level 4

Doak Campbell Stadium Improvements

Interdisciplinary Research & Commercialization Building (IRCB)

Ringling Campus –Asian Art Study Center

Asian Art Study Center

Ringling Campus –Glass Pavilion

Ringling Campus – Paul Rudolph Walker House Exhibit

FSU Sustainable Design LEED Certifications o o o o o Mike Long Track Facility (silver) College of Education (silver) Life Science Teaching & Research (certified) Materials Research Building (certified) Student Success – Phase II (gold) Conference Center (silver) Ruby Diamond Auditorium (gold) Johnston Renovation (gold) FSU Law/Advocacy Center (silver) Tibbals Learning Center Phase 2 (silver) Traditions Hall (certified) AME (Aeropropulsion Mechatronics & Energy Building) (in progress) Wellness Center (in progress) Johnston Annex/HSF House (in progress) University Housing Replacement Phase 1 (buildings 1 & 2) and Phase 2 (buildings 3 & 4) (in progress) Earth Ocean Atmospheric Sciences Building (EOAS) (in progress) Interdisciplinary Research and Commercialization Building (IRCB) (in progress)

Dirac - Dittmer Plaza

Music School Courtyard

Sand Volleyball Locker Room

Soccer/Softball Locker Room

Softball Field Improvements

UCD – Football Lockers/Meeting Rooms, Lounge & Smoothie Bar

Reynolds Hall HVAC and Corridor

Reynolds Hall Shower Replacement

Longmire Stairwell

Alumni Village Demolition

Civic Center

Civic Center - Marquee

Civic Center – Basketball Locker Rooms

Panama City Campus Shoreline Protection

Mag Lab Roof “I wanted to thank everyone who was involved in the Maglab roof replacement job. It was a significant investment, and was not an easy job to accomplish. Below is a link to a video of the new roof one of our engineers took with a quadcopter. ” John G. Kynoch Head of Facilities National High Magnetic Field Laboratory 1800 E Paul Dirac Dr. Tallahassee, FL 32303 https: //nationalmaglab. org/ V 850 -644 -8965 F 850 -644 -3596 https: //www. youtube. com/watch? v=dg 8 j. GYig. MIg

Major and Minor Project List Update https: //www. facilities. fsu. edu/depts/ design. Constr/show. Project. Info. php • Click on the link “Summary Sheet” for Major Projects or “Minor Projects" on the Right under Project Information • Updated bi-monthly; Minor Project list is published every Monday

FACILITIES Design & Construction Project Online Request Form

Construction Project Online Request Form Since 2013 alone, Facilities has successfully delivered more than 180 projects with a total budget of $ 81 million dollars so as you can imagine keeping everyone in the loop is imperative. We believe that this centralized process will introduce some great checks and balances from the very beginning and ensure that all necessary parties are kept in the loop. FORM IS SUBMITTED email confirmation Customer contacted by Minor Projects < 2 business days. Leasing is notified Space is notified Keyplans updates Ai. M Space updates This form will serve as a mechanism for our customers to request new construction, renovations, and/or estimates and also provides Facilities with all the necessary information up front to setup the project.

Construction Project Online Request form The form is located on the main www. facilities. fsu. edu webpage as a link at the top of the page.

Hydration Stations Funded by the Green Fund

Around campus Since 2011 FSU 1 st school to install 3 million+ water bottles saved 45 installed VERY popular – most requested Green Fund project from departments Great waste reduction strategy Tallahassee has clean/best tasting water in the state

Green Fund $ for sustainability projects Funded through donations (Siemens, Great Give) Supporting funds from VPFA Intent to apply & proposals submitted to Sustainable Campus Review ideas, make sure projects have a long-term home So far… Hydration stations in libraries Compost pilot Waste reduction C. of Engineering Shower timers/door hangers in residence halls

NEW hydration station process Separating from other Green Fund submissions $10, 000 set aside for hydration station requests 50 -50 split between GF & department Already have a waiting list for installation requests Needs to be spent this FY The players Elizabeth Swiman – approve requests, enter Work Orders Patti Burns – manage financials Ken Revell – manage maintenance ** PLEASE DO NOT do anything without speaking to us first **

The specs ** VERY IMPORTANT – THESE UNITS DO NOT HAVE FILTERS ** Retrofit existing unit ($1000) Full unit installation ($3400) Elkay EZWSRK Elkay EZS 8 WSSK

Questions? Elizabeth Swiman eswiman@admin. fsu. edu 645 -0395

Ai. M Capital Project Planning Module(CPPM)

Construction and planning departments have traditionally relied on inefficient mechanisms—manual processes, spreadsheets and niche solutions—to meet the daily demands of their trades. These approaches are notoriously inefficient and error-prone, and they diminish transparency across the organization by creating islands of technical specialization. As construction costs grow and capital budgets shrink, organizations must be able to rely on timely, accurate and more accessible data derived from a single source.

What we needed from the new solution? • A customizable and robust system that would accommodate our reporting needs • An application that would help us manage the increasing complexity of new construction projects and capital improvements to existing facilities • Visibility into the complete pipeline of capital projects from start to finish. It is virtually impossible to make informed business decisions that serve the best interests of your organization without it! • To eliminate spreadsheets !

Ai. M Capital Planning and Project Management (CPPM) Ai. M CPPM is an owner-focused solution that helps organizations reduce cost and manage risk by providing a comprehensive, feature-rich capital planning and project management application § All data is managed in a single database § Internet-based solution accessible from any Web browser virtually anywhere § Readily integrates with legacy technology and ERP systems § Building Information Modeling (BIM) support § COBie 2 data format compliant § Seamless Facility Condition Assessment (FCA) integration § Key performance indicators (KPIs)

What can we do with CPPM ? Ai. M CPPM manages the complete project lifecycle from project inception to building decommissioning. You can confidently manage capital requests, budget requests, and capital projects (bid/contract/execution) up until the day you’re ready to turn responsibility for the building over to operations and maintenance staff. § Key capabilities of Ai. M CPPM include: § Capital Project Management § Strategic Planning and Analysis § Bid Management § Funding Source and Allocation Management § Contract and Change Order Administration § Cash Flow Management § Content Management and Process Workflow

FSU Vehicle Maintenance program Objective of program The goal is to track all FSU vehicles and to ensure they are kept in a safe, operable condition. § Vehicle recalls are addressed and recorded § Vehicles have scheduled services, inspections and repairs were needed We also want to ensure that drivers are properly licensed and trained to operate the vehicles. § Do drivers have the necessary certifications for certain vehicle types? § Have they received the appropriate training ? § Do they have a valid drivers license ?

FSU Vehicle Maintenance program continued… How are we going to do this ? We are going to leverage the existing functionality of Assetworks Ai. M to accommodate this campus wide need. § We will setup preventative maintenance schedules for all vehicles § Implement processes to ensure vehicle recalls are addressed and recorded § Automate service notifications and reminders § Generate analysis reports for departments regarding vehicle conditions, dollars spent on maintenance of the vehicles

Dennis Bailey Sr. Associate Vice President for Facilities Questions? Drawing for door prizes