FHSAA Membership Items and Info F L O

FHSAA Membership Items and Info F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 1

GA 2 – Member School Directory Update • For changes in school’s contact info or an administrator or coach. • Letters or e-mails from the Principal saying there is a new AD and/or FHSAA Representative are not official. • If there is a change in FHSAA Representative, then only the Principal can sign the form. • Changes on this form will only affect the FHSAA internal database. It does not change the C 2 CSchools. com database. The Principal, AD, FHSAA Rep and athletic secretary all have access in C 2 C to add/delete/modify logins. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 2

General Liability Insurance F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 3

Catastrophic and Student Accident Insurance F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 4

Insurance Guidelines • The FHSAA is supposed to be listed as an “Additional Insured” or “Certificate Holder. ” • If your school changes providers or buys a new policy, please add the FHSAA as an “Additional Insured” or “Certificate Holder. ” • Normally general liability policies are on separate certificates from the catastrophic and student accident policies, and can also be covered by different insurance providers. • Business Managers can sometimes get upset when the Association asks the FHSAA Representative at the school for the insurance certificates. The FHSAA contacts the rep, then the rep contacts the Business Manager, if needed. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 5

Insurance Guidelines continued • Many schools have policies that renew in the summer, especially in the month of August. • If a school is looking to change providers, there are three companies that handle the largest number of schools within the Association. • Update fax information. With the FHSAA’s e-fax system, every administrator has his/her own dedicated e-fax number. The one for insurance is (352) 244 -5050 and the contact is Seth Polansky. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 6

Sports Participation Surveys • Required submission for all member schools. • Do not confuse girls participants on a boys team with a girls team. • Not the same thing as district Title IX reports! F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 7

Member School Population Report • Use FTE Week numbers in October for public schools. Private schools do not report FTE numbers and can simply report student enrollment at the time when the FHSAA’s electronic form ready. • Please make sure numbers and totals are accurate! This goes a long way to placing your school in the proper classification every two years. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 8

Member School Personnel List/ FHSAA ID Card Order Form (GA 1) • Due by September 9. • List all coaches and other key athletic personnel with home/cell phone numbers and e-mail addresses. • Do not type “same as above” or simply putting ditto marks (“”). Names must be typed out each time. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 9

Miscellaneous Items • C 2 C Schools: Most of the FHSAA’s forms are already found on the C 2 C Schools site in the “FHSAA Library” section. • FHSAA Broadcast e-mails: These go out to ALL schools, even if the message is intended for some. If you are not getting them for a period of a few weeks contact the FHSAA. • Member schools that have middle school programs are allowed to play non-member middle schools as per Bylaw 8. 3. 2: – 8. 3. 2 Middle, Junior, and Combination Schools. Member middle, junior, and combination schools may engage in interscholastic contests with nonmember middle and junior high schools provided that: o (a) Competition is confined to middle and junior high schools in the same county under conditions established by the District School Board for that county; or o (b) Subject to Executive Director’s approval, the nonmember school is within a 50 -mile radius of the member school. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 10

Miscellaneous Items continued • Lists of Eligible Schools: If you are unsure if a school on your schedule can be played, go to the Membership Services page on the FHSAA website. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 11

Miscellaneous Items continued Schools not allowed to be played: Boca Prep Bradenton Prep Choice Prep (Miami) Eagle Nest Christian (Panama City) Eastland Christian (Orlando) Potter’s House (Jacksonville) Regent Academy (Casselbury) Rock (Gainesville) Shekinah Christian (Jacksonville) South Florida Prep (Oakland Park) Victory Christian (Orlando) West Oaks Academy (Orlando) F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 12

Miscellaneous Items continued Schools on Suspension: If a school is suspended for any reason, its name will appear in a link in the top of the headlines on the FHSAA webpage. A corresponding FHSAA Broadcast e-mail will be sent out notifying the membership. Please be careful and check the list so you don’t play a suspended school. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 13

Miscellaneous Items continued Forms: Most forms that you need are found on your C 2 CSchools. com site. All forms on the C 2 C Schools site are electronically generated. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 14

F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 15

Awards Programs and Communications Deadlines F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 16

FHSAA/Fred E. Rozelle Sportsmanship Awards • Awarded to schools that best exemplify good sportsmanship during the school year. • Up to 28 section winners and seven overall winners. • Section winners receive $500 and a plaque; overall winners receive an additional $2, 500 and a larger plaque. • Nomination forms available in March. • Self-Evaluations due mid-April. • Selection Committee meeting/notification of winners in mid-May. • Awards are presented at school events in the fall. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 17

Sportsmanship Awards cont. The selection committee considers: • Quality of the nomination, which must be submitted by another member school, officials’ association or county AD. • Self-evaluation form submitted by the nominated school, including supporting materials. • Exemplary sportsmanship reports filed with the FHSAA Office throughout the year. (AT 7) • Ejection reports and/or disciplinary action concerning the school throughout the year. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 18

Florida High School Athletic Hall of Fame • Nominations for Class of 2011 due November 1. • Nomination form available in PDF format under general forms on FHSAA. org. • Include detailed biographical information and support materials. • Demonstrate nominee’s impact at the state level. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 19

Academic All-State Team • 12 male and 12 female recipients from around the state. • Schools may nominate one male and one female graduating senior with a minimum 3. 5 unweighted GPA and two varsity letters in two different sports each of their junior and senior years. • Team members receive $1, 000 and a medallion. • Male and Female Scholar-Athletes of the Year receive additional $3, 000 each and a trophy. Elizabeth Shields Alonso High School Whitner Chase Trinity Preparatory School F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 20

Academic All-State Team • Nomination forms available in January and are always due on March 1 (or nearest business day). • Selections made in mid-April. • Common problems leading to disqualification: GPA is too low; student does not have two letters in each of junior and senior years; letters are in sports not recognized by FHSAA. • There have been a lack of nominations. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 21

FHSAA/Floyd E. Lay Sunshine Cup All-Sports Awards • Schools receive points for state series appearances throughout the year. • Bonus points for district and regional championships. • Points deducted for unsportsmanlike behavior reports. • Awards given at the end of the year for Girls, Boys and Overall in each classification. • Awards are presented at schools in the fall. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 22

Academic Team Champion Awards • Teams must: • Participate in the district tournament/meet. • Have at least a 3. 0 unweighted cumulative GPA. • All student-athletes on the official entry list must be listed on the nomination form. • Awards are given for the top team in each classification of a sport and an overall class winner at the end of the school year. • For nomination details, see http: //www. fhsaa. org/departments/specialprograms/academic-team-champion-awards F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 23

Souvenir Program Information & Up-To-Date Statistics • Team sports only • “Team Data Form for Official Souvenir Program & Press Booklet” and team photo due in FHSAA office at 9 a. m. the morning following the Regional Quarterfinal round of the playoffs. – Exceptions are lacrosse, water polo, boys volleyball and flag football, which are during district tournament week. • “FHSAA Finals Up-To-Date Statistics” due not later than noon the next business day following Regional Finals. – Exceptions are: lacrosse, water polo, boys volleyball and flag football (due noon Wednesday after FHSAA Finals Play-In round). • ALL ITEMS MUST BE SENT VIA E-MAIL TO “program@fhsaa. org” F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 24

Souvenir Program Information & Up-To-Date Statistics cont. • Call to confirm receipt of these items or to let us know if you are in the process of getting us the material • If you have any questions along the way, don’t hesitate to call us! • Typical problems: – Form not filled out completely (e. g. , missing heights or classes on roster, missing dates or results on schedule) – Denote out-of-state opponents and tournaments on schedule – Team photos sent in low resolution, turn out blurry when printed – Having problems, but not calling to let us know – Waiting until the last minute F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 25

F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 26

Team Photos The Good… F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 27

Team Photos The Good… F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 28

Team Photos The Bad… • Team not organized in a professional manner F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 29

Championship Records • Record books available online. • E-mail corrections to records@fhsaa. org. • Requests for record information will be answered as time allows; for indepth research projects, please make an appointment with the FHSAA Office. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 30

FHSAA Media Services F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 31

FHSAA Finals Media Credentials • The credential request must be submitted online by the AD at the following address: http: //www. fhsaa. org/form/credential-request-form/ F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 32

FHSAA Finals Media Credentials cont. • If you have someone covering a finals event from a media standpoint, make sure to review Policy 39. 4 in the handbook. o 39. 4. 6 Student-based media of member schools participating in the event (limit of one (1)). This request must be made by the school’s athletic director using the online system; o 39. 4. 6. 1 If a school is unable to secure a credential for a student, an adult staff member of the school or an adult at an outside company who has been hired by the school and had a background check performed may be issued a credential. This request must be made by the school’s athletic director using the online system (limit of one (1)). F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 33

FHSAA State Series Broadcasting • All radio broadcasts, telecasts, cablecasts and webcasts of FHSAA State Series events must be approved by the FHSAA Office. • Form AT 11, “Agreement for Media Rights to FHSAA State Series Events, ” is available on the Media Services page on FHSAA. org; deadline is 3 p. m. the day before the contest. • The host school will receive a fax of the agreement from the FHSAA Office. F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N 34

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