FF VP for SY 2012 -2013 Fresh Fruit and

FF&VP for SY 2012 -2013 Fresh Fruit and Vegetable Program Go. To. Webinar - Part I Program Requirements for SY 2012 -2013 North Carolina Department of Public Instruction Child Nutrition Services Section Webinar Presenter: Zoe Mc. Kay-Tucker, CN Consultant for Special Programs

FF&VP for SY 2012 -2013 Zoe’s contact information: E-mail: zoe. mckaytucker@dpi. nc. gov Work phone: 919 -807 -3517

FF&VP for SY 2012 -2013 FF&VP Webinar Agenda l l l Program Objectives History of FF&VP Business for SY 2012 -2013 Q&A Program Requirements Operating Procedures Marketing the FF&VP Allowable and Non-Allowable Expenses Civil Rights and Special Needs Food Safety/Sanitation Nutrition Education Q&A

FF&VP for SY 2012 -2013 Purpose of FF&VP l Create healthier school environments by providing healthier food choices l Expand the variety of f & v children experience l Increase children’s f & v consumption l Make a difference in children’s diets and impact present and future health.

FF&VP for SY 2012 -2013 CONGRATULATIONS to all of NC’s 143 Elementary Schools Selected to Participate in the USDA FF&VP for SY 2012 -2013!!! (25, 32, 62, 106, 169, 143)

FF&VP for SY 2012 -2013 SY 2004 -2005, NC began participating in the USDA FF&VP (pilot) Only 25 elementary schools could be selected to participate annually

FF&VP for SY 2012 -2013 With the passing of the Farm Bill (2008), the National School Lunch Act was amended and the USDA FF&VP permanently authorized the Program nationwide…

FF&VP for SY 2012 -2013 …to include: l all 50 of the United States, l the District of Columbia, and l 3 US Territories

FF&VP for SY 2012 -2013 FF&VP Proposed Rule: l Posted by USDA February 24, 2012 l Included in CN Weekly Update l NCDPI CN Services submitted responses l Final Rule: New Requirements (? )

FF&VP for SY 2012 -2013 FF&VP School Proposals Submitted for SY 2012 -2013 Re-read to ensure expenses/activities are allowable l Inquire with SA if uncertain l If necessary, revise School Proposal l Submit revisions to NCDPI CN Services l

FF&VP for SY 2012 -2013 Partnerships Federal (USDA, Do. D) State (NCDA&CS, NCDHHS) Local (Internal & External)

FF&VP for SY 2012 -2013 Press Release State (www. dpi. state. nc. us – click on “More News” May 7, 2012) Local (use quotes from CND or Administrative Staff)

FF&VP for SY 2012 -2013 USDA FF&VP Handbook for Schools l Downloadable from USDA FNS website, CN website Text Last Revised: Dec 2010 l Front Cover Revised: June 2011 l Participating Schools should have a copy to read and reference regularly l

FF&VP for SY 2012 -2013 FF&VP Addendum to the Annual CN Agreement l l l NCDPI included “Proposed Rule” info for SY 2012 -2013 Must be read/signed/dated by CN Administrator and Superintendent Original mailed to NCDPI On file at NCDPI before 1 st FF&VP Claim can be reimbursed “Copy” with all 3 signatures mailed to CN Administrator for CN Program/Sponsor files

FF&VP for SY 2012 -2013 FF&VP operates July 1 – June 30

FF&VP for SY 2012 -2013 FF&VP Allocations CN Administrators informed electronically l FF&VP “Grant Details” chart in CNTS l School’s annual allocation, funds spent, remaining balance can be viewed 24/7 in the CNTS l When FF&VP funds are exhausted, FF&VP is over for the school year l

FF&VP for SY 2012 -2013 FF&VP Allocation for NC = $4 million plus l Start up Allocation (July – Sept) l Second Allocation (Oct – June)

FF&VP for SY 2012 -2013 $50 -$75 Must be allocated per student/ USDA $62. 50 Allocated per student/NC 15% = Start-up 85% = 2 nd Allocation

FF&VP for SY 2012 -2013 FF&VP Claims Filed monthly in the CN Tech Syst l Due before or on 15 th of the month l (if 15 th is on weekend or holiday, claim due COB next business day) l Electronic payments are faster and encouraged

FF&VP for SY 2012 -2013 FF&VP Reviews l Conducted in districts new to FF&VP l Schedule same as “Administrative Review” Year l FF&VP conducted (by Zoe) a different date (week) from other NCDPI CN Program reviews

FF&VP for SY 2012 -2013 FF&VP Reports l Semi-Annual (due in January) l End-of-Year (due upon completion of FF&VP) l E-mail or fax reports; no signature required

FF&VP for SY 2012 -2013

FF&VP for SY 2012 -2013 Program Requirements Develop a plan to implement FF&VP Market the FF&VP Operate FF&VP a minimum of 2 days/wk Serve a minimum of 1 veg/wk Competitively procure all FF&VP expenses Spend majority of allocation on f & v Claim minimum labor and only for CN Staff (Large) Equipment reimbursed with FF&VP Admin Funds must be approved for purchase in advance!! l Pay FF&VP expenses in full, then claim for reimbursement l l l l

FF&VP for SY 2012 -2013 Program Requirements (cont. ) Small and large equipment may be pro-rated FF&VP snack must be served during operational school day, but not during school meal service times l FF&VP snack cannot be served during Before/After School Programs or upon dismissal of school l Students in Pre-K Programs must be enrolled in school district (assigned NC Wise #) to participate l l

FF&VP for SY 2012 -2013 Menu Planning l l l l l Research seasonal produce to be knowledgeable of what’s typically available Learn what produce vendor can order Menu a “variety” of fresh fruits & vegetables Be reasonable with what can be eaten uncooked, especially vegetables! Be reasonable as to serving size; texture for young students Buy local Plan promotions Combine fruits & vegetables the FF&VP snack Plan to document specific produce served for FF&VP snack on given day; retain records Menu “fruit & vegetable medley” to use partial cases

FF&VP for SY 2012 -2013 Procurement l Minimum of 2 quotes (preferably 3 or more unless purchasing from Do. D or vendor contracted for NSLP) l Buy American Rule (for FF&VP, if domestic produce not available, imported product may be used… DOCUMENT!)

FF&VP for SY 2012 -2013 Procurement (cont. ) If district with a FF&VP school(s): 1) Contracts with a FSMC, or 2) CNP plans to do business with someone in the school system, please plan to contact the NCDPI (Zoe) to further discuss.

FF&VP for SY 2012 -2013 Preparation and Distribution of FF&VP Snack l l l l Delegate CN Staff for FF&VP (permanent or rotation) If “volunteers” assisting with FF&VP prep, person(s) must complete a food safety/sanitation class with CN Administrator’s approval Document FF&VP tasks to have record of who did what especially if claiming reimbursement for FF&VP labor Procure containers suitable to carry snack and can withstand sanitation process each day used Encourage students/faculty/staff at school to distribute FF&VP snack and return container to school cafeteria Upon removal from cooler, FF&VP snack eaten within 2 hrs FF&VP “leftovers” should be returned to school cafeteria and handled accordingly

FF&VP for SY 2012 -2013 Marketing the FF&VP l Promote Program importance l Spark interest/enthusiasm for support l Provide nutrition education

FF&VP for SY 2012 -2013 So, what is “allowable” in the FF&VP?

FF&VP for SY 2012 -2013 Allowable/Reimbursable Purchases For Use in the USDA FF&VP (As the NCDPI/Zoe knows it as of June 26, 2012) **This list includes most allowable costs. There may be others. ** “Fresh” fruits “Fresh” vegetables Enrolled students and teachers who are providing educational instruction in the classroom at the time the FF&VP snack is served may participate in the FF&VP

FF&VP for SY 2012 -2013 What is “not allowable” in the FF&VP?

FF&VP for SY 2012 -2013 Not Allowable/Non-Reimbursable Purchases For Use in the USDA FF&VP (As the NCDPI/Zoe knows it as of June 26, 2012) **This list includes most of the restrictions. There may be others. ** No “flavor enhanced” fruits or vegetables i. e. “Grapples” (allowable for NSLP) No dried fruits

FF&VP for SY 2012 -2013 Non-Food Expenses for Use in the FF&VP l For SY 2012 -2013… l For SY 2013 -2014 (? )

Labor and the FF&VP Operational (physical) Administrative (mental) …if school must claim any at all.

FF&VP for SY 2012 -2013 Civil Rights l Plan equitably l “AJFA” poster?

FF&VP for SY 2012 -2013 Special Diet Orders to include texture modification and allergies must be honored if a written order signed by child’s physician is on file.

FF&VP for SY 2012 -2013 Food Safety/Sanitation for Preparing/Serving Produce The same procedures must be followed and adhered to for the FF&VP as for the NSLP.

FF&VP for SY 2012 -2013 Nutrition Education Resources l l l USDA Team Nutrition (F & V Galore) NCDHHS (NET Lending Library & Resource Manual/CD) DOD (Fact Sheets) NCDA&CS Marketing Division Cooperative Extension Various websites (www. theproducelady. org. , You. Tube, Google) Utilize them!

FF&VP for SY 2012 -2013 Points to remember: l Begin operating the FF&VP as soon possible once the new SY begins l Operate the FF&VP as far into the SY as possible l If small or large equipment is needed to operate FF&VP, plan to order before November l When the $$$ runs out, the FF&VP is over for the school year!!!

FF&VP for SY 2012 -2013 More Points to Remember: l Kick-off event l Market FF&VP l Educate students, faculty, and family/community

FF&VP for SY 2012 -2013 FF&VP goals can be successfully achieved on the local level by: Forming a FF&VP “team” to include partners inside/outside of school l Have a written plan that is complete with permissible goals/allowable $$$ l Call NCDPI (Zoe) when in doubt l

FF&VP for SY 2012 -2013 If ever a school is in doubt (as to whether an item, food or non-food, or an activity is “allowable”), please inquire!

FF&VP for SY 2012 -2013 Takeaway Points l l l l l Plan! Competitively procure and spend wisely Begin FF&VP when school starts/soon Serve at least one vegetable/week Menu different types of produce…variety! Document all FF&VP snacks Form partnerships Plan nutrition ed often Let CNP absorb some costs

FF&VP for SY 2012 -2013 Zoe’s contact information: zoe. mckaytucker@dpi. nc. gov 919 -807 -3517

FF&VP for SY 2012 -2013 Always remember… when you don’t know, call Zoe!!!

FF&VP for SY 2012 -2013 Thank you for participating in the FF&VP Required Educational Session, Part I - Program Requirements. Have a healthy day!