Federal Acquisition Service ETS 2 Transition Planning Meeting

Federal Acquisition Service ETS 2 Transition Planning Meeting 20 February 15, 2012

Federal Acquisition Service Agenda Ø Ø Ø Ø Notional ETS 2 Acquisition Schedule ETS 1 Extensions Update ETS 2 Bulletin/MOU Notional Agency Transition Timelines “Interact” Collaboration Site Task Order Boot Camps SOW, PWS and Task Order SWAT Next Steps February 15, 2012 - For Government Use Only - Do Not Distribute 2

Federal Acquisition Service Notional ETS 2 Acquisition Schedule We Are Here Q 4 FY 2011 Written Proposals (July 6) Q 1 FY 2012 PEB and SSEB Review Demos ETS 2 Proposals Reviewed Comp. Range Competitive Range Determination IV&V SSEB IV&V Results Evaluation ETS 2 Product Performance Validated Q 2 FY 2012 Negotiations and FPRs SSAC / SSA Review ETS 2 Final Proposal Reviews Q 3 FY 2012 Award(s) Protest Opportunity Ø No change in status from last month Ø Acquisition proceeding toward April award February 15, 2012 - For Government Use Only - Do Not Distribute 3

Federal Acquisition Service ETS 1 Extensions Update Ø Extension Modifications / Bridge Contracts CW – HP – NG – Negotiations in progress Mod signed and executed February 15, 2012 - For Government Use Only - Do Not Distribute 4

Federal Acquisition Service ETS 2 Bulletin/MOU Ø Bulletin Appeared in the Federal Register on January 25 Directs agencies to execute an MOU with GSA by March 30 Ø MOU Template available later today Identifies agency leaders for the transition – Senior Executive Champion – Transition Manager Identifies high-level transition milestones – – Task Order awarded, negotiated and executed ETS 2 configuration, data load and integration complete Initial launch (roll-out) of ETS 2 begins to end-users ETS 2 is fully deployed (no new ETS transactions) February 15, 2012 - For Government Use Only - Do Not Distribute 5

Federal Acquisition Service Notional Agency Transition Timelines February 15, 2012 - For Government Use Only - Do Not Distribute 6

Federal Acquisition Service ETS 2 Master Integrated Schedule Ø MOUs will contain some of the milestones needed Ø E-CSRs will be reaching out to the early- and midadopters to get additional milestone dates February 15, 2012 - For Government Use Only - Do Not Distribute 7

Federal Acquisition Service “Interact” Collaboration Site Ø Launching by 3/1 Ø Provides a closed community for ETS 2 transition team Access GSA-provided transition planning guide and tools Share best practices Ø Potential future enhancements Ask questions / Initiate discussions View blogs and calendar Ø http: //interact. gsa. gov February 15, 2012 - For Government Use Only - Do Not Distribute 8

Federal Acquisition Service Task Order Boot Camps Ø Pre-Award Conducted on Jan 27 and Feb 3 – 23 agencies and 80+ participants § DHS, DOC, DOI, DOL, DOS, DOT, EPA, HHS, IRA, NASA, NRC, NSF, SSA, Treas-BPD, Treas-IRS, USAID, VA § BLS, EEOC, FTC, MCC, PBGC, USHMM – Very positive feedback – Collected Q&A; Will be posting to Interact Next Boot Camp - March 28; please RSVP webinar or in person Ø Post-Award Will schedule as award approaches Will offer “additive” and “comprehensive” versions February 15, 2012 - For Government Use Only - Do Not Distribute 9

Federal Acquisition Service SOW, PWS & Task Order SWAT Ø GSA will review and comment on agency documents on a first-come, first-served basis Ø SWAT team comprised of GSA SMEs Ø Turnaround time of ~10 business days Ø Submit requests to your E-CSR Please give advance notice so GSA can plan accordingly February 15, 2012 - For Government Use Only - Do Not Distribute 10

Federal Acquisition Service SWAT Tips Ø Don’t restate the requirements from the ETS 2 RFP Make reference to the mandatory requirements in the master contract Ø Be clear in stating agency-specific requirements Example: If your agency needs a document number to be structured a certain way, provide an example of that structure Ø Remember --- anything beyond the master contract requirements adds cost and complexity to the services ETS 2 is a commercial buy, not a GOTS product Any delays increase risk of ETS 1 Extension costs February 15, 2012 - For Government Use Only - Do Not Distribute 11

Federal Acquisition Service Next Steps Ø Monthly Webinar Wednesday, March 21, 2012 - 10: 00 am Eastern February 15, 2012 - For Government Use Only - Do Not Distribute 12

Federal Acquisition Service ets 2@gsa. gov February 15, 2012 - For Government Use Only - Do Not Distribute 13