Faculty Orientation Update Advising How we spent our summer

Faculty Orientation Update/Advising How we spent our summer vacation! August 28, 2007

Credit Hour Generation

F’ 07 UG Enrollment New Freshmen Enrollments (as of 8/20/07) F’ 06 (Final) F’ 07 Freshmen 320 257 Transfers 159 135 Pre-Registered Students (new/returning as of 8/20/07) UG 1967 GR 189 Total 2156 Fall ’ 07 to Fall ’ 06 Comparison (as of 8/20/07) F’ 06 (Final) F’ 07 Credit hours 22663 20319 Headcount 2439 2156 FTE 1526. 1 1366

F’ 07 GR Enrollments Total GR Enrollments (as of 8/23/07) n MSIS – 94 n MSIA – 19 n MSET – 56 n D. Sc. – 36 n Total - 205

Credit Hour Generation Credit Hours AY 06 -07 AY 05 -06 AY 04 -05 BIS A&S ED 16, 436 22, 258 8, 407 16, 681 22, 008 7, 493 17, 225 7, 479 21, 138

OE Allocations to Colleges OE budgets funded with self-support tuition dollars n n n A&S - $66, 176 BIS - $55, 378 ED - $49, 188

Functional Units and Campus Infrastruction

College of Arts & Sciences Faculty Changes: Kelly Mac. Leod, Theatre Coordinator and Instructor

College of Arts & Sciences Summer activities: SFT-CSI Camp SEED grant awards Curriculum changes: n Digital Art & Design – New Specialization in Audio Production Under discussion: n n n English for Information Systems B. S. in Computer Gaming (joint with BIS) M. S. in Entertainment Technology

College of BIS Faculty Changes: Derek Franken -- Accounting Patrick Engebretson -- Information Assurance / Computer Security Pam Rowland -- Computer Information Systems

College of BIS Summer activities: DDN – IT training Grant awards Curriculum changes: n n D. Sc. implementation New Minor: Computer Forensics Under discussion: n n n B. S. in technology entrepreneurism B. S. in computer networking B. S. in computer gaming (joint proposal with A&S)

College of Education Faculty Changes: Gale Wiedow -- PE / Health / Exercise Science Mike Esposito – PE / Health Lori Engebretson -- Title III advising activites

College of Education Summer activities: n n n Governor’s New Teacher Academy DDN-IT and 1: 1 with BIS “Don’t Leave Social Studies Behind” Conference Camp Invention for kids Direct Instruction Workshop for K-12 teachers Faculty in China – English as Second Language Instruction (Pauli, Venekamp, Sterling) Curriculum under consideration: n n B. S. in ELED and ELED / SPED – distance delivery B. S. in ELED / SPED (K-12)

Institutional Accreditation Academic Quality Improvement Program (AQIP) n n Alternative process to maintain accreditation, focusing on continuous improvement “AQIP infuses the principles and benefits of continuous improvement into the culture of colleges and universities by providing an alternative process through which an alreadyaccredited institution can maintain its accreditation from the Higher Learning Commission. ”

DSU’s AQIP Action Projects n n DSU's ACTION PLAN 1: Develop and implement a comprehensive program that improves academic advising (retiring soon) DSU's ACTION PLAN 2: Design and implement programs to enhance student success and retention (retired) DSU's ACTION PLAN 3: Increase quality, quantity and diversity of students through enrollment management (current) DSU's ACTION PLAN 4: Implement a Doctor of Science degree in Information Systems (retired)

DSU’s AQIP Action Projects n n DSU's ACTION PLAN 5: Strategic planning, AQIP and Institutional Effectiveness: moving in new directions DSU's ACTION PLAN 6: Probably linked to implementation of strategic plan OR increasing external funding

AQIP Action Projects Intranet site: n n www. intranet. dsu. edu/assessment Includes summary of the retired projects and functional units’ contribution to the AQIP projects Next update to Higher Learning Commission on September 14 th, 2007

Center of Excellence Student Involvement 13 graduates with minor in AY 06 -07 n AY 07 -08 theme -- “Did You Know? ” with posters placed in all academic buildings n 18 students enrolled in CEX minor/honors program n Major emphasis during fall semester is recruitment n Fall Symposium n November timeframe

Center of Excellence AY 06 -07 UG Research Initiatives n Faculty Research Initiative (FRI) -- 15 research grants awarded AY 06 -07 n Student Research Initiative (SRI) -- 16 research grants awarded AY 06 -07 with posters at Governor’s 2007 Pierre Poster Session AY 07 -08 UG Research Initiatives n RFP for new round of FRI/SRI – watch for email with application announcement / forms n Presentations during Spring Symposium

Center for Techno. Entrepreneurism Joint program -- DSU and Lake Area Improvement Corporation (LAIC) n n To foster technology business start-ups (faculty, students and community eventually) Matching funds for pilot program in Fall ’ 07 housed in the Heartland Technology Center north of the Field House Josh Pauli coordinating DSU activities with Josh Pauli, Tom Halverson, Wayne Pauli, Kevin Streff on 8 -person CT@DSU Board

Center for Techno. Entrepreneurism Good ideas wanted: n n n Students, faculty, community Send students to Josh Pauli More information coming soon! n Trojan Times, Madison Daily Leader Email: CT@dsu. edu

Computing Services – Lowry Hall n Offices and Repair Center n Staffing changes n DSU-Computing. Svs Work Orders or help@dsu. edu for tablet/desktop/network /video support n DSU-Computing. Svs Prog Req for Colleague or HR/FIS support n Lowry Help Desk – Tablet and desktop hardware services, tablet HDU replacement, etc. (open all day) Mundt Help Desk n Tablet triage & software/profile support (limited hours)

Computing Infrastructure Networking infrastructure: n Ubiquitous wireless network and robust wired network n Connection to high-speed research network (coming soon to an office near you!) WMCI: n Participation rules (essentially everyone) Network printing: n \dsu-print to “install” printer Cisco Clean Access Authentication in Active Directory

Computing Infrastructure Protection n n Firewall and Intrusion Detection System Additional protection at Exchange Server Norton Corporate Antivirus – installed in “managed mode” on ALL computers connected to DSU network! Update computer when receive pop-up message Network Storage n n Students – Mail: 250 M Web: 100 M Faculty – Mail: No limit Web: No limit Home: 1 G Home: 5 G

Computing Infrastructure New for AY 07 -08: n n n Office 2007 Desire 2 Learn – will replace Web. CT in AY 08 -09 Elluminate (video conferencing) Synchron-Eyes Wireless Projection (EH v. Others) Share. Point & Groove

Computing Infrastructure Back-up systems used at DSU: n n n Email on Exchange server Web. CT courses on Web. CT server Users are responsible for backing up hard drive (H-Drive, DVD, etc. )

Computing Infrastructure WMCI Wireless Mobile Computing Initiative: n n “Uncompromising passion for IT mission: “Relentless pursuit of emerging technologies” Software and Hardware initiative Course delivery initiative Expectations: n n Of Students Of Faculty

WMCI - Tablet Distribution Literally – slow boat from China n n Tablet pick-up in Mundt Library Stay tuned

Diversity Programming: n Great Plains Diversity Forums n n Open Mind Meetings n n n Student Convocation (Oct. 17) - tentative Immigration: then and now (Sept. 19) South Dakota Heritage (Oct. 10) How to Speak Spanglish (Nov. 7) Communication in Diverse Workplace (Nov. 28) Single Parent Trap (Dec. 5) Programming ideas to Lynn Ryan and/or Anne Elisa Hanson

Extended Programs Lots of news! n n n New Name – Extended Programs New Director – Peg O’Brien Video conferencing moved to Computing Services No changes: n n n Haomin Wang -- Manager of Instructional Technology (but not Web. Master) Ming Shao -- Web Support Technologist Susan Eykamp -- Senior Secretary/Distance Enrollments Coordinator

Extended Programs Services provided: n n n Web. CT/Desire 2 Learn and other technology instruction and support Academic coordination with University Center and other off-campus sites Distance course scheduling / rotation schedules Tech Fellows program Quality Matters training and course evaluation

Mundt Library & Information Commons Some changes: n Primarily staffing Services provided: n n n Library checklist (email) and validate ID Get better research from your students and more easily track your own research Only constant is change -- 1 st floor redesign http: //www. departments. dsu. edu/library/stackmov ing/stackmoving. html

Mundt Library & Information Commons We transformed the first floor! Open House Thursday, August 30, 2007 3 4: 30 pm ATTRACTIONS: Be amazed by our bright new look. Be informed through quick demos of End. Note Web. Be reconnected with campus chitchat. Be charmed by our new landscaping. 15 minute End. Note Web demos at 3: 30 and 4 p. m. Be fed with delicious refreshments.

Sponsored Programs (Pre-Award) Services Offered (pre-award): n n n Funding opportunities posted – check often Assistance with proposal preparation Identification of appropriate funding sources n Filing proposals electronically n Identify partners for collaboration n Assuring compliance with human subjects, hazardous materials and animal rights policies www. departments. dsu. edu/Sponsored. Programs

Sponsored Programs (Post-Award) Services Offered (post-award – Business Office): n n Federal guidelines – central location of all grant and contract documentation Grants management assistance: n n n n Budget formation and compliance Assistance with Technical or Program Reporting Research Accounting Financial reporting Grant and contract invoicing and drawdown Compliance with Federal and State regulations Compliance with all private and other agency (award) requirements

Student Advising Information

Catalog of Graduation • • Assigned “current” catalog but student may choose later catalog Break of >2 semesters, reassigned to “current” catalog Break of < 2 semesters, remain in original catalog Change “home institution”, change catalog

Early Alert Faculty Concerns n n Submit academic or behavioral concerns using the online form www. departments. dsu. edu/earlyalert/ Procedures and policies n http: //www. courses. dsu. edu/onlineadvising/unit 1/College. Ad vising/Role_Faculty/Early_Alert. htm New Features n n n Administrative console Database viewing access Database reporting access

Early Alert / Campus Security Faculty Awareness: n n Steve Bartel, DSU point person Emergency notification: n Pat Keating, Dr. Knowlton, Chief of Police and Lake County Emergency Office Student awareness: n Increased diligence and notification of rights / acceptable behavior and outcomes of unacceptable behavior

General Education System General Education – 30 crs. Institutional Grad Requirements – 11 crs. n Global Issues Requirement n IGR Written Communications Requirement n Major Area Writing Intensive Requirement New handbook for all writingintensive courses

Pre-General Education Courses – Course Completion n Pre-General Education Courses: n n n MATH 021, MATH 101 and ENGL 033 “RS / RU” grades for 000 -level courses System Rules: n n Successfully complete within first 30 credits Otherwise, registration hold (CPG 1) on student’s Colleague record Flashing yellow – warning to student / advisor Can’t register through Web. Advisor

Pre-General Education Courses – Course Completion n System Rules: n n n Successfully completed within first 42 credits Otherwise, registration hold (CPG 2) on student’s Colleague record Moved to special student (non-degree seeking) status Not eligible for financial aid or athletics Register only for pre-general education courses.

Information Literacy System Requirements: n n n System-wide general education goal #7: IL IL exam no longer a graduation requirement Each university developing an assessment plan for evaluating IL goal

Financial Aid Issues n Scholarship Opportunities: n n n Full-time enrollment Many have enrollment criteria: SD Opportunities, Dakota Corps Students should refer to the scholarship letter regarding eligibility criteria. Enrollment in Internet and Correspondence courses Recommend FA counseling before drop / withdraw from course

Financial Aid Issues n FA status reviewed annually n n Qualitative – 2. 0 GPA UG / 3. 0 GPA GR Quantitative – Complete 67% of cumulative attempted credit hours No more than 150% of program credit hours (192 credit hours for B. S. degree) No FA probationary period n FA appeal process (separate from academic suspension appeal process)

Minimum Progression Academic Progress (3 options) n n n Good academic standing n 2. 0 GPA requirement n System term and cumulative Academic Probation (<2. 0 but improving) Academic Suspension (no improvement

Student Identification (FERPA) FERPA (Family Educational Rights & Privacy Act) n n Directory information can be released but No grade information to third party without written permission of student – includes parents! Advisors have access to directory information in Web. Advisor, even though student may not want directory information released

Student Identification (FERPA) FERPA (Family Educational Rights & Privacy Act) n n Refer callers to Registrar Information available: n n n http: //www. courses. dsu. edu/onlineadvisingstud ents support. dsu. edu > Academics > Enrollment Services > Registrar (or keywork FERPA) http: //www. departments. dsu. edu/registrar

Student Identification Students’ Colleague IDs n n Issued Colleague ID when enroll Encrypted on Trojan Card (food, library, etc. ) Colleague Used: n n n Students’ tuition bills Initial and final grade rosters, accessed via PIN Can retrieve PIN through Web. Advisor Social Security Number Used: n n n Transcripts Financial aid records Should be removed from ALL other forms

Three-Strike Rule § § Limit on number of times student may enroll in course without earning credit Counts all attempts (“W”, failing grades, transfer courses and repeats) except audit Web. Advisor hold Appeal process – VPAA

Tutoring Library & Learning Commons tutors Subjects available: Math, Calculus, Visual Basic, Accounting, English, Programming, Biology, Chemistry, Computer Science, Networking, Spanish and others n Tutoring will begin first week of classes http: //www. departments. dsu. edu/dsuinfo/ n SMARTHINKING online tutoring n Contact Angela Rime (256 -5036) for information

Web. Advisor n Wait List Feature n n n When a class is closed, students can choose to be added to the wait list When a seat becomes available, the student(s) are notified via email Faculty can see number of students on wait list in Web. Advisor

Instructor Information

Academic Calendar Dates to Remember: n n n Fee Payment – Sept 3 -4 (DPP, 9 am - 4 pm) plus SDe. Pay options Drop/Add Deadline – Sept. 13 (Census Date) Mid-term Grades – Nov. 2 Last day to “W” – Nov. 19 Final exams – Dec. 17 - 21 n n n http: //www. departments. dsu. edu/registrar/catalog/schedule/ Include final exam schedule on course syllabus Winter Interim/J Term – Jan. 2 to Jan. 15

Course Syllabus Requirements: n n n ADA Statement Academic Honesty Freedom in Learning Statement University Policy Regarding the Use of Tablets in the Classroom Other system requirements Sent via email and included in faculty / staff handbook on DSU web site n http: //www. departments. dsu. edu/hr/handbook/ default. htm

Small Section Exception List 7 / 10 rule with 4% exception n n Summer / Fall / Spring base State-support courses with these schedule types: D, E, H, K, L, P, R 4% for AY 07 -08 ~ 20 sections Used 2 in Su ’ 07

Course Enrollments Roster v. actual class attendance: n n Check rosters and report discrepancies! Move students to inactive status in Web. CT, in case we need to verify last day of academic activity (LDAA)

COHE Agreement

Faculty Consulting/Teaching COHE agreement regulates consulting activities substantially and significantly related to assigned duties (Section 9. 5) n n Must promote state / local economic development Or benefit professional discipline Or provide for own professional development Consulting “declaration” form

Faculty Consulting/Teaching Presidential approval for: n n All consulting activities Additional approval process for ANY / ALL consulting that results in academic credit Reimburse institution for use of institutional space, equipment, etc. Cannot conflict with or adversely affect performance of primary duties to the institution (burden of proof on faculty member)

Faculty Evaluation IDEA Student Opinion Survey: n n n DSU policy revision reflects system policy/current implementation DSU utilizes online IDEA Intranet Site: http: //www. intranet. dsu. edu/ideasos/

Faculty Professional Development Funds n n Professional travel fund n Guidelines – max 10% over request n Funding limit -- $1, 000 annually (funding levels are 70/30; 60/40; 50/50; $300) Faculty training fund n Guidelines – max 10% over request n Funding limit -- $1, 000 annually (funding levels are 70/30; 50/50)

Web Sites / Resources General Faculty: http: //www. intranet. dsu. edu/general_faculty Institutional Resources: http: //www. support. dsu. edu Faculty Handbook: http: //www. departments. dsu. edu/hr/handboo k

Mark your Calendar Educator’s Reception and Awards n Wednesday, August 29, 5: 30 pm, DPP Workshops n n n Office 2007 Quality Matters Elluminate Web. CT Design DDN

Next up… General Faculty Meeting Campus picnic Training / workshops