Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 1 Introduction to Word Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 1
Objectives • • Understand how word processors work Customize Microsoft Word Use features that improve readability Check spelling and grammar Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 2
Objectives (continued) • Display a document in different views • Prepare a document for distribution • Modify document properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 3
Word Processing Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 4
The Word Window Quick Access Toolbar Title bar Rulers Scroll bar Status bar View buttons Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Zoom slider 5
Word Wrap Soft returns Hard returns Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 6
Keyboard Shortcuts Keys Moves Insertion Point Left arrow Right arrow Up arrow Down arrow Home End Pg. Up Pg. Dn One character left One character right Up one line Down one line Beginning of the line End of line Up to the previous page Down to the next page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 7
Toggle Switches Show/Hide Tab Hard return Space between words Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 8
Page Breaks Show/Hide on Hard page break marker Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 9
Page Numbers Placement options Format Page Numbers Gallery Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 10
Page Numbers (continued) Click to display formats Page Number Start numbering on page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 11
Cover Page Gallery More cover pages Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 12
Customize Word Categories Descriptions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 13
Headers and Footers Formatting options Fields to insert Display options Position options Header area Footer area Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 14
Sections Page Layout tab Breaks Section Breaks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 15
Sections (continued) Previous Next Link to Previous active Section number Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 16
Watermarks Watermark options Watermark Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 17
Spelling and Grammar Contextual spelling error Possible spelling error Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 18
Document Views Web Layout Draft Print Layout Full Screen Reading Outline Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 19
Zoom Magnification Page view layout Zoom slider Percent Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 20
Save a Document Save as type arrow Word 97 – 2003 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 21
Compatibility Mode Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 22
Compatibility Checker List of incompatible items Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 23
Backup Options Check to enable Auto. Recover Time between Auto. Recover saves Location of the Auto. Recover file Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 24
Backup Options (continued) Advanced Backup option Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 25
Document Inspectors Check for Issues Inspect Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 26
Printing Options Number of copies Preview Select printer Settings Previous Next Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Zoom 27
Document Properties panel Properties arrow Close Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 28
Summary • Word processors have features that make it easy to create documents. • Consider both the content and look of the document. • Create copies of documents and back up changes at every opportunity. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 29
Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 30
Copyright All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 31
Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 2 Document Presentation Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 32
Objectives • Apply font attributes through the Font dialog box • Control word wrapping • Set off paragraphs with tabs, borders, lists, and columns • Apply paragraph formats Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 33
Objectives (continued) • • Understand styles Create and modify styles Format a graphical object Insert symbols into a document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 34
Typography Typeface or font Type Style • Serif • • • Sans serif • Monospaced • Proportional Regular Bold Italic Bold italic Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 35
Font Attributes Style Font Size Color Special Effects Preview Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 36
Font Attributes (continued) Text Effects Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 37
Character Spacing Advanced Spacing Open. Type settings Preview Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 38
Change Text Case Change Case • • • Sentence case lowercase UPPERCASE Capitalize Each Word t. OGGLE case Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 39
Text Highlighting Text Highlight Color arrow Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 40
Word Wrapping Date wrapping Phone number wrapping Nonbreaking space Nonbreaking hyphen Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 41
Paragraph Formatting • • Alignment Indentation Tab stops Line spacing • Pagination • Borders • Shading Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 42
Set Tabs Tab selector Show or hide ruler Tab position Tab Selector Icon Type of Tab L Left tab T Center tab Right tab . T Decimal tab I Bar tab Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 43
Leaders Characters Paragraph Dialog Box Launcher Dot leaders Leader characters Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 44
Borders and Shading Borders tab Page Border tab Preview Line style Line color Line width Horizontal Line Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 45
Borders and Shading (continued) Shading tab Preview Fill color Shading options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 46
Bullets and Numbers Live Preview Bullets Numbering Multilevel List Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Define New Bullet 47
Columns Preset columns Spacing between columns Number of columns Column width Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 48
Nonprinting Formatting Marks End of paragraph Regular hyphen Tab Nonbreaking hyphen Nonbreaking space Regular space Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 49
Text Alignment Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 50
Paragraph Indents Measurement for indent First line indent Hanging indent Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 51
Line and Paragraph Spacing Paragraph spacing Line spacing Before the paragraph After the paragraph Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 52
Widows and Orphans Lines and Page Breaks tab Widow/Orphan Control Keep with next Keep lines together Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 53
Styles Quick Style More Styles Dialog Box Launcher Styles pane Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 54
Styles (continued) Show Preview Options New Style Inspector Manage Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 55
Modify Styles Style name Format specifications Preview Format Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 56
Style Pane Options Styles to show Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 57
Outline View Outline view controls Paragraph expanded Paragraph collapsed Outline Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 58
Graphical Objects Size group Original size graphic Scale Sizing handles Lock proportions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 59
Text Wrapping Wrap Text Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 60
Picture Quick Styles Pictures Styles More arrow Soft Edge Oval Original Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 61
Cropping handles Portion to discard Crop Original photograph Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 62
Contrast and Brightness Presets Brightness Contrast Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 63
Symbols Symbol gallery More Symbols Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 64
Summary • Typography gives your document a polished, professional look. • Alignments, indentation, and line spacing make the document readable. • Styles provide consistency. • Graphics enhance the document. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 65
Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 66
Copyright All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 67
Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 3 Collaboration and Research Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 68
Objectives • • Insert comments in a document Track changes in a document Acknowledge a source Create and modify footnotes and endnotes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 69
Objectives (continued) • Insert a Table of Contents and Index • Add other reference tables • Create cross-references Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 70
Inserting Comments Initials of reviewer Markup balloon Comment Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 71
Reviewing Pane arrow Previous Next Reviewing Pane Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 72
Show Markup Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 73
Tracking Changes Track Changes active Accept Reject Reviewer’s name, date and time of revision Markup balloon for deletion Changed lines Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 74
Markup Views Original: Show Markup selected Display for Review arrow Deleted text Inserted text Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 75
Customize Track Changes arrow Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 76
Acknowledging a Source Insert Citation Type of Source Fields for bibliography Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 77
Share and Search for Source Master List Current List Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 78
Bibliography Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 79
Writing Styles Common writing styles Style arrow Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 80
Footnotes and Endnotes Separator line Footnote number Footnote text Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 81
Footnotes and Endnotes Footnotes & Endnotes Dialog Box Launcher Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 82
Table of Contents Fancy Formal Modern Simple Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 83
Index Fancy Formal Modern Simple Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 84
Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 4 Document Productivity Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 85
Objectives • • Insert a table Format a table Sort and apply formulas to table data Convert text to a table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 86
Objectives (continued) • • Select a main document Select or create recipients Insert merge fields Merge a main document and data source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 87
Tables Column Row Cell Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 88
Insert a Table Select cells for table size Insert Table Size in rows and columns Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 89
Select a Table Move handle Design Layout Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 90
Insert and Delete Insert commands Layout Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 91
Merge and Split Cells Merge Cells Split Cells Selected cells Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 92
Change Height and Width Wrapped data Table Row Width Table Column Width Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 93
Formatting a Table Tools Design Styles More Shading Borders Live Preview Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 94
Table Position and Alignment Properties Cell alignment options Text Direction Table alignment options Cell Margins Custom indent Text wrapping options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 95
Sorting and Applying Formulas Sorted by date Formula calculates total Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 96
Calculate with Table Formulas Formula G 3 G 12 Formula to calculate total Number format Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 97
Sort Data Sorted in ascending order by date Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 98
Sorting Data (continued) Sort by list Header row selected Table data selected Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 99
Convert Text to Table Number of columns Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 100
Mail Merge fields Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 101
Mail Merge (continued) Fields to merge Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 102
Mail Merge (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 103
Selecting a Main Document Categories of documents Wizard Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 104
Using the Wizard Directions Next Previous Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 105
Selecting Recipients Fields Header row Record Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 106
Create a Data Source New record New Entry Delete Entry Customize Columns Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 107
Editing a Data Source Edit Recipient List Name of Data Source Edit Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 108
Using an Excel Worksheet Select Recipients Excel Files Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 109
Using an Access Database Field names Data in table format Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 110
Database Tables and Queries Query results Database table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 111
Match Fields with Database fields Match Fields in the recipient list Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 112
Sorting and Filter Records Remove check to omit recipient Sort Filter Additional options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 113
Sorting the Data Source Sort order Sort Records Available fields Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 114
Inserting Merge Fields Available fields in data source Merge field Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 115
Merging Merged fields Documents merged Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 116
Merging to E-mail Select Recipients Finish & Merge Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 117
Summary • Tables organize information, making it easy to read and understand. • Mail merges save time and energy when preparing personalized documents. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 118
Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 119
Copyright All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 120
Figure Captions Insert Caption Chart selected Label Numbering Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 121
Table of Figures Insert Table of Figures Tab leader style Formats Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 122
Table of Authorities Selected text Mark Citation Mark the selected entry Mark all entries to the same case in document Case denoted by braces Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 123
Cross-References Insertion point where page number will display Cross-reference Reference element Reference type Hyperlink Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 124
Summary • Collaboration features enable you to insert comments and track changes in a document. • Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources. • Supplemental document components assist readers in finding information. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 125
Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 126
Copyright All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 127
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