Executive Training Malvern – 2 nd October 2010 e! om lc e W
Programme • Introductions and background • The key role of Executive Committees • Effective Executive Committees • Good practice for Meetings and AGMs • Scouting in The Malverns • Question and Answer session
One interesting or unusual thing you have done!
Purpose of Today • Effective Executive Committees are essential for the successful delivery of Scouting within Groups, Districts and Counties. • Our aim is to make you aware of the key issues and better equip you to be able to undertake the roles
Purpose of Scouting The purpose of Scouting is to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.
The Scouting Method Young people, in partnership with adults: • • • enjoying what they are doing; learning by doing; participating in varied and progressive activities; making choices for themselves; taking responsibility for their own actions; working in groups; taking increasing responsibility for others; taking part in activities outdoors; sharing in prayer and worship; making and living out their Promise.
Mo Fun Challenge & Adventure for D) DV n 1 ( atio ule rm od nfo e. M ei Se mor du le Es 1 – se Sc nt ou ial tin s g Scouting provides for young people and Adults
POR • Look on Scouts. org. uk or Scout. Base. org uk for latest version • Latest version at: https: //members. scouts. org. uk/supportresources/71
Scouting is: § Fun § Challenge § Adventure For Young People & Adults
Scout Association Improved Focus on Executives includes… • Data on membership database leading to improved communications • Appointment cards for Executive members (known by HQ and on database) • Executive specific inserts for planned HQ welcome packs planned • Executive support materials being improved and updated
What is the purpose of an Executive Committee?
Two Quick Questions for starters… Call out the key words relating to: - • The attributes of an Effective Executive Committee Member • The attributes of an Effective Executive Committee We’ll write them up on a flip chart Maximum time: 5 minutes
The Malverns District Email: executive. committee@scout. org. uk
What is an Executive Committee • POR definition – Scout Groups Chapter 3 (rules 3. 22 – 3. 24) – Scout Districts Chapter 4 (rules 4. 22 – 4. 26) – Scout Counties Chapter 5 (rule 5. 14 – 5. 17) • Who is it accountable to – Scout Councils (Group / District / County) – Who is a member of a Scout Council?
What is an Executive Committee • What it does… Group • Maintenance of Property and Equipment • Raising Funds and Finance Admin • Insurance • Public Occasions • Assisting GSL in Adult Recruitment • Assisting GSL in other Adult Support • Anything else that helps the Group Function
What it does… District Promotion and Development of Scouting Co-operative working with other organisations Maintenance of Property and Equipment Raising Funds and Finance Admin (inc Explorer Scouts & District Network) • District Appointments Advisory Committee • Supervising the administration of Groups • District Administration • •
What is an Executive Committee? Governance & Trusteeship • Scouting operates as a Charitable Concern • Required to meet Governance standards as laid out by The Charity Commission • Scouting Executive Committees are Charity Governing Boards under Charity Commission Rules
Group Executive Committee Structure Ex Officio Members GSL, AGSL, Chairman, Secretary Treasurer, Section Leaders Elected Members Nominated Members Co-opted Members Right of Attendance Between 4 and 6 members elected by the Group Scout Council at the AGM. Up to the number elected. Nominated by GSL at the AGM. Annually co-opted by the Executive. Cannot exceed the number of elected members. District Commissioner and District Chairman. Group Executive Committee
Obligations and Responsibilities Under the Trustee Act 2000, Charity Trustees (Executive Members) have the following obligations: • Powers of investment • Powers of delegation • Powers of appointment • To ensure the appropriate safeguards for the operation of the above powers, including a duty to take proper advice in relation to investments and statutory duty of care
Obligations and Responsibilities of Trustees (Executive members) : • Accept Responsibility for the operation of the Group/District • • Ensure Compliance Act with Integrity Duty of Prudence Duty of Care
Obligations and Responsibilities of Trustees (Executive members) 1 : • Accept Responsibility for the operation of the Group/District • Ensure Compliance with – – Charity Law Charity Commission Governing Document – normally POR Other legislation or regulators
Obligations and Responsibilities of Trustees (Executive members) 2 : • Act with Integrity • Duty of Prudence – Ensure that the Charity (Group/District) is solvent – Use the charitable funds in furtherance of the charities objectives – Avoid undue risks – Take special care when investing or borrowing
Obligations and Responsibilities of Trustees (Executive members) 3 : • Duty of Care – Use reasonable care and skill in their work as Trustees – Consider getting external professional advice in material risks or where in breach of duties – To use their personal skills and experience to ensure effective running of the charity
Trustee Indemnity Insurance • Covered as part of the membership fee to Headquarters. Are you a member? • Broadly speaking covers personal liability, providing individuals have endeavored to follow POR, Charity Law, etc. • Who’s covered; elected, nominated and co-opted members • Criminal actions are not covered
Responsibilities of the Executive Rule 3. 23 b defines the responsibilities of the Group Executive Committee as follows: The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. Rule 4. 25 f(i) defines the responsibilities of the District Executive Committee as follows: “The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and to provide support for Scout Groups, Explorer Scout Units and any District Scout Network in the District. ”
Responsibilities of the Group Executive: (POR 3. 23 b) • the maintenance of the Group’s property and equipment; • the raising of funds and the administration of the Group’s finance; • the insurance of persons, property and equipment; • Group public occasions; • assisting with the recruitment of Leaders and other adult support.
Potential Task Areas Not Definitive Regular Executive Meetings Delegation / Sub Groups Health and Safety Premises Finances Group Development Equipment Risk Assessment Grounds Maintenance Regular Accounting and Auditing Assist in formulating Group Development Plan Fit for Purpose? Fire Safety Perimeter Fencing Insurance, Buildings, Contents, Equipment Assist in Leader / Helper Recruitment Properly stored and maintained Asbestos Survey Building Maintenance Annual Report and Accounts Ensure Leaders and all Helpers are ‘Fit & Proper’ Registered and Insured Food Safety & Kitchen Areas Security (Intruder Alarm) Reserves Policy Vetting, Induction, Criminal Records Checks Minibus? First Aid Electrical Testing Fundraising Assist in negotiating any Agreements Canoes? Utilities Subscriptions Climbing Gear?
What are your Executive Committee issues? • Look back at post it notes from today’s introduction
Any Questions? • Further information: Information Centre info. centre@scout. org. uk 0845 300 1818
Want to know more …. co rns lve ma w. ww . uk org ts. u has the information Please use it Just ask if you would like an account!
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