Ethics and Technology Sarah Kinsworthy M A

Ethics and Technology Sarah Kinsworthy, M. A.

Innovation Over the past several decades, technology has advanced at an amazing rate. As new technology develops, professionals are challenged to create new and innovative ethical boundaries to accommodate the advancement.

New Technology There are numerous examples of ethical considerations for technology Telephones Cell Phones Internet n n Chat Rooms Private vs. semiprivate email accounts Personal Computers

Ethical Management ACA states counselors must protect every client and their rights to confidentiality. Food for thought: n n n Standards of confidentiality for printed information apply to those for electronic media. Fax machines often transmit confidentially. Electronic information is not always as private as necessary. Ex: email n Confidential information should not be discussed on cell phones.

Telephones Considerations n n State that the phone has a confidential line and/or voicemail. Always state on voicemail at the end of your greeting: “If this is an emergency, please hang up and dial 911, or go to the nearest emergency room. ”

Cell Phones Cell phones have been found to lack security regarding the transmittal of confidential information n n Avoid the use of cell phones when discussing confidential information Occasionally, conversations on cell phones can be picked up on other electronics Ex: BVRCC

Electronic Media Personal Computers n n Hardware: hard disk, disks, CD-ROM’s, etc… Hardware can be protected with a mechanical lock/key. The hardware should be locked when unattended or not in use. Software: Microsoft Word, Excel, Medisoft, etc… The documents created with software can be protected with passwords for authorized personnel. Authorized personnel should “log off” when the computer is unattended.

Email n and Fax Machines Confidential information transferred by email should only be transmitted to secure locations Password controlled systems Mechanically locked systems Psychologists' Use of E-mail with Clients: Some Ethical Considerations Fax Machines n Counselors must attempt to send facsimiles to secure locations Do not send to centrally located machines Provide a cover letter with a Confidentiality Statement

Computer-Assisted Counseling Career Counseling n Programs such as System for Guidance and Information-Plus (SIGI-PLUS) have been found to be useful with highly motivated clients. Clients with lower levels of motivation were found to benefit less. Clinicians need to assess the appropriateness of such programs according to each clients level of motivation.

Computer-Assisted Counseling Rehabilitation n n Clients with traumatic brain injury began receiving cognitive retraining with computers in the 1970’s. Cognitive Retraining System (CACR) The Neuro. Science Center n Computers made it easy to record and track a patients improvement

Computer-Assisted Counseling Other Uses n Various software has been developed for psychoeducation in a number of ways AIDS education Drug and Alcohol abuse education Sexual Dysfunction Distress Smoking

Computer-Assisted Counseling: Is it Effective? Does computer-assisted counseling devaluate the client/counselor relationship? n Psychodynamic and humanistic counselors believe face-to-face interaction is imperative to the counseling relationship. Computer-assisted counseling allows clients to: n n n Learn new behaviors Express emotions Hone insightful capacities Gain feedback Practice interaction with individuals

Appropriateness for Clients It is important to identify which interventions are most appropriate for each client n n Determine if a particular computer program is right for the client Assess the client’s level of function and cognitive capabilities

Validation of Programs APA and ACA require that assessment software be validated prior to use with clients Also required that clinicians are competent and trained to administer the assessment This guideline is not in place for computerassisted programs n n n Not tested for reliability or validity No training required for administration At present, anyone can administer it!

Ethical Dilemmas ACA has some standards for computer-assisted counseling. n Ethics -Section A. 12. g The counselor must ensure that each client: n Is capable of using the program Emotionally, cognitively, and physically n n n The program must be appropriate for the client Comprehends the purpose of the program Receives a follow-up session(s) to preserve the intent of the program Correct any misconceptions Determine if misuse has taken place Assess for alternate interventions

Online Counseling Forums n n Very recent advancement in counseling Ethical boundaries are still fuzzy Internet n Email Counselors should be careful of transmitting confidential information Often, this information can be intercepted Clients typically use email to ask mental health professionals specific questions

Online Counseling Future applications n n Advertising for services in the mental health field Real-time video conferencing Ethical Implications n Need technological applications to protect clients Video signal scrambling Data encryption

Development of Ethical Policies Telehealth n Allows professionals to communicate with consumers from remote locations Ex: Videoconference Office for the Advancement of Telehealth - Welcome Perks for Providers n n Many professionals are eligible for reimbursement from Medicare Federal Communications Commission (FCC) offers grants

NBCC Efforts Web. Counseling n n The NBCC created Web. Counseling in an effort to better serve clients It is a way for mental health professionals to communicate with clients with remote access. NBCC News (1997) n n Standards-pg. 3 http: //www. nbcc. org/extras/pdfs/recert/newslet ters/newsnotes_14 -2. pdf

ACA’s Efforts Created standards for practice in online counseling in 1999 ACA Code of Ethics n n A. 12. h Ethics Cybercounseling and Cyberlearning: Strategies & Resources for the Millennium Bloom & Walz, 2000 A handbook discussing various web references and professional experiences with cybercounseling http: //imageseu. amazon. com/images/P/155620180 X. 01. LZZZZZZZ. jpg

Telepsychology Regulation In 1997, a study looked at pertinent information regarding regulation according to each state’s Attorney General The Survey Says!: n n Only 7% of all 50 states had regulations regarding telehealth in 1999. Only 7% of all licensing agencies had defined regulations for telehealth.

Telepsychology Regulation Future development of policies was only addressed 17% of the time in the agencies with regulations. Much of the regulations created are developed out of necessity n Litigation

Telepsychology Regulation How should we address professionals who practice across state lines? n There are 51 jurisdictions Is it possible to be aware of and comply with all regulations? n 45% said professionals should be held accountable to the laws of the states in which their practices are offered.

Examples of Cybercounseling What is wrong with each of these websites? http: //sgoldsmith 1. tripod. com/id 13. html ONLINE COUNSELING & Psychotherapy by seasoned professionals What is right about these? http: //www. williamscounselingservices. com/ Online therapy and online counseling at Help. Horizons

Computer-Assisted Assessments Purpose Administer, score, and interpret information Examples of computerized assessments: n n n Wechsler Adult Intelligence Scale-III (WAIS-III (subtests)) Wonderlic Personnel Test MMPI-2

Computer-Assisted Assessments Benefits n n Quick Reliable Non-repetitive Minimizes human error Concerns n n Unqualified individuals may try to administer these assessments Providers must be competent in the administration of these assessments Adequate training

Computer-Assisted Assessments Limitations n Examinees should be observed during testing Stimulus control, unfavorable conditions n SES Lack of available technology for clients with little or no financial means n Cannot be used as a replacement for professionals

Computer-Assisted Assessments Reports Too much reliability on the technology to interpret the findings of the assessment n Ex: Qualitative data Data should be reviewed by the counselor Agencies may be pressured to use underqualified individuals for testing n n Lack of funding Lack of time

Computer-Assisted Counselor Education Supervision and Practica Benefits n Email as a form of communication between professionals Share ideas Concerns n Neglects the nonverbal communication between supervisor and supervisee Ex: Crossed arms, smiling, furrowed eyebrows

Computer-Assisted Counselor Education Distance Learning n n n Convenient Consistent quality to all users Those in remote areas have access to education Time limitations are minimized Limited mobility individuals have equal opportunity

Computer-Assisted Counselor Education Modalities for online education n Asynchronous Curricula are available continuously Ex: Web CT, Blackboard 6 | Sam Houston State University n Synchronous Curricula are available for a discrete period of time Ex: Timed online exams, assignments

Distance Learning Ethical Concerns n n n Lack of personal contact Prerecorded lectures lack an opportunity Q & A time Discourages active participation in class Limited collegial interaction Cost may hinder some students Clarification of information is limited

Development of Distance Learning Curricula Mission n Review the goals of the distance learning program Populations, structure, procedures Delivery of distance learning n n n Video conferences Prerecorded tapes Discussion forums

Development of Distance Learning Curricula Instructors n n n Need competencies related to technology Understand troubleshooting procedures Property rights of curricula Resources n n Texts should be complimentary to online applications Interactive workbooks to encourage students to process the learned material

Development of Distance Learning Curricula Support for Students n n n Students should be screened for capacity to succeed Career counseling Registration Financial aid Selection of coursework and load Need low student/teacher ratio 10: 1 (CACREP)

Development of Distance Learning Curricula Evaluation of Programs n n n Course evaluations from students Quality Assignment completion and punctuality rates Computer-Assisted Instruction (CAI) n n Used to present specific concepts/information Can help illustrate specific constructs

Technoanxious vs. Technocentered Technoanxious n n Uncomfortable with technology Often perceives technology as a negative influence Computers, cell phones, CAI, etc… Technocentered n n Comfortable with technology Willing to utilize technology for the advancement of the profession

Software: Ethical Concerns Pirating n n n Use of software without consent/compensation from the owner Law suits have heightened society’s awareness Created legislation as a result of law suits Ex: Napster, Metallica

Case Scenario #1 Suzie is a counselor at the Happy Hearts Counseling Center. She has just finished an intake session with a new client and received consent from the client to share information with her psychiatrist. The patient gave Suzie all of her psychiatrist’s contact information; however, Suzie failed to confirm the information prior to faxing off the consent form and confidential client information. She also neglected to include a cover sheet with a confidentiality statement. The confidential information made its way to the incorrect location, a centrally located fax machine in a very busy office. Everyone near the fax machine saw the client’s identifying information and where she was seeking services. How can this situation be rectified? How can it be prevented in the future?

Case Scenario #2 The Happy Hearts Counseling Center recently hired a new administrative assistant. Unfortunately, due to time constraints, the individual who was assigned to train the new employee failed to cover all necessary information about confidentiality requirements. Due to this lack of training, the employee did not learn the specific guidelines for sharing confidential information via the internet. The employee emailed another counselor confidential information about a specific client (including the clients full name and presenting problem) to the counselor’s personal email address. Much to the counselor’s surprise, when he checked his email that evening in his living room he found the document containing sensitive information. Some members happened to be nearby when he checked his email. What are some ways this problem could have been prevented? What steps should the counseling center take to correct the problem?

References ACA Code of Ethics (2005). Retrieved June 6, 2006, from http: //www. counseling. org. Bloom, J. , & Walz, G. (2000). Cybercounseling and cyberlearning: Strategies and resources for the new millennium. Alexandria, Virginia: American Counseling Association. Bracy, O. The Neuro. Science Center. (2006). Retrieved June 5, 2006, from http: //www. neuroscience. cnter. com/. Goldsmith, S. (2005). Retrieved June 6, 2006, from http: //sgoldsmith 1. tripod. com/id 13. html. Help. Horizons. com. (2006). Retrieved June 6, 2006, from http: //www. helphorizons. com/.

References National Board for Certified counselors. (1997). Guidelines for the new world of webcounseling. NBCC News. Notes, 14(2), 1 -2. Retrieved June 6, 2006, from http: //www. nbcc. org/extras/pdfs/recert/newsletters/n ewsnotes_14 -2. pdf. Office for the Advancement of Telehealth. (2006). Retrieved June 5, 2006, from http: //telehealth. hrsa. gov/welcome. htm. The Web. Counseling Site. (2006). Retrieved June 6, 2006, from http: //webcounseling. tripod. com/cgibin/in. pl. Williams Counseling Services. (2006). Retrieved June 6, 2006, from http: //www. williamscounselingservices. com/.