Ergo Program Improvements 2007 Richard De Busk Michael

Ergo Program Improvements 2007 Richard De. Busk Michael Gordon Ira Janowitz Edith Perry Mike White Kristin Amlie – UC Ergonomics Program

People are hurting!

…and it’s not just at the computer…

Objectives: • Early detection of “at risk” employees & tasks • Prompt and effective interventions to reduce risk • Close monitoring and follow-up of high risk cases and work groups. Try to focus Ergo Program resources on complex & high risk tasks. • Develop employee self-reliance and supervisor accountability • Monitor and evaluate Ergo Program performance • Move ergo ‘upstream’ reactive → proactive

Current roll-outs 1. Improve Ergo Database – useful, user-friendly 2. Upgrade procurement process with Ergo Product Catalog & interface with Ergo d. B 3. Improve Ergonomics Training Programs 4. Pilot test of Speech Recognition software 5. Pilot test of Remedy Interactive software 6. Launch Ergo Advocate Program

1. Improve Ergo Database

New Ergo Database- reports Employee & Supervisor, These are the ergo problems WE HAVE TO FIX. READ ME! Supervisor, DO THIS! Ergonomics Issues & Recommendations Product/Service, Sources and Links Supervisor, Ergo Advocate, Safety Coordinator, TALK TO ME! Communications Log

Info clear and up front… RECOMMENDATIONS - Needs a Workrite Keyboard notched corner Platfrom Ultrathin Model #488 and Pinnacle Extended Arm model # 3172 -22 TG (One Workplace - contact Melissa Kubit at 510 -2634157) - Needs Goldtouch Split Keyboard and detached Numeric Pad (E-Buy Pacific Safety & Supply)

Manage and Track Employee Eval Status - Supervisor Easy check of status of your direct reports

Ergo Database Admin Status & Scheduling Screen Employee Date Requested Date Scheduled Rove, C 10/5/06 10/8/06 M White (open report) (expand view contact info) Morgan, P 10/2/06 (open report) (expand view) Chaney, D 9/28/06 (open report) (expand view) Debusk, R 9/27/06 (open report) (expand view) Baxter, G 9/21/06 (open report) (expand view) 9/21/06 I Janowitz Lincoln, A 9/18/06 9/19/06 9/2/06 (open report) (expand view) 9/4/06 M White Actions Pending Actions Completed Follow-up Required 10/8/06 Track metrics between date of Eval and date 10/3/06 actions completed 10/2/06 K Amlie 10/2/06 10/4/06 M White In Progress 10/8/06 M White Expanded view to M White (open report) (expand view) include all Clinton, H 9/5/06 9/6/06 contact/locations (open report) (expand view) 9/7/06 info K Amlie Bush, G Date Rescheduled 10/2/06 10/4/06 Need to track 9/22/06 metrics between date requested 9/20/06 and date of eval 9/6/06 9/28/06 10/02/06 Trigger follow-up for 10/8/06 high discomfort scores 9/7/06 9/3/06 9/4/06 10/7/06

2. Upgrade procurement process

LBNL Ergonomics Product Guide Seating Source Description Image Application Aeron “B” Chair by Herman Miller Model #AE 123 AWB PJ G 1 C 7 - 3 DO 1 G 1 E-Pro Requisition Pivot Interiors Catherine Ticer 408 -432 -5613 - “B” size fits most people - Lumbar support for relaxed sitting - Posture Fit Support for active sitting - Seat height range 14. 5" to 21. 5" - 3" casters can get to 22" seat height - Height and pivot adjust armrests at 16” OC armrest breadth - No seat slider or independent back height Adjust Leap by Steelcase Model #462 Leap For Extended lift add #16179 E-Pro Requisition One Workplace Melissa Kubit 510 -263 -4147 - One size chair with full compliment of adjustments to fit most people - Seat height range 15. 5” to 20. 5” - Optional 7” column avail for 22. 5” seat - Optional 3” casters avail for 21. 5” seat - Armrest height (5 to 10) and width adjust To narrow 14. 5” OC - Good "active and relaxed" sitting chair - Good for upright and forward bias postures with Good low to mid-back contact for computer or paper-intensive tasks - Very good armrest support and adjustments to fit most elbow breadths - Chair scaled for average size male/female from 64” tall to 74” tall and 120 to 250 pound Sum Chair By Allsteel Model Mid-back #SUM –MW High-back #SUM-HW E-Buy Pacific Safety & Supply - One size chair with limited adjustments - Seat height adjust from 17” to 22” - Armrest height and multi pivot adjust with 14” OC armrest breadth - Arms have fore/ aft adjust to move into surface - Seat slider for seat depth adjustment - Good “active and relaxed” sitting chair - Recommended for upright to forward bias posture That involve reaching or paperwork - Very few adjustments but effective support makes it best bet for general applications not concerned with special fit or support - Superior fit of armrests for people of all sizes - Chair scaled for average size male/female from 62” tall to 74” tall and 120 to 250 pounds - Great "relaxed sitting" chair for back-Leaning postures - Superior suspension system for front/back movement and free-float rocking feature - Pellicle conforms to body shape - Best bet for guys who sit back with Lumbar Adjustment - Good bet for gals who sit erect or recline with Postures Fit option - Adjust armrests on B may not fit smaller female elbow breadth

Typical desk and working computer for furniture and accessory testing Ergo technician available for Instruction & how to order Working laptop Ergo Display Room (B 75 -B)

Chair loaner program discontinued, but… -Improved furniture options and accessories at Ergo Display Room; input devices & accessories avail for loan -Ergo technician (Michael Gordon) trained in F&E features, fitting, and on-site adjustment & installation -Working desktop & laptop computers – test-drive stuff before you buy! -Trying to set up quick-ship for the most common chairs

3. Improve Ergonomics Training Programs • Practical (esp. ergo for supervisors) & useful • De-emphasize ergo “hardware” and “proper posture” and emphasize a real-world problemsolving approach • Emphasize interactive training and demonstrations vs. lecture • Emphasize EMPLOYEE self-reliance and SUPERVISOR accountability…monitoring problems, managing workloads and implementing ergo recommendations

4. Speech Recognition • Pilot test of Dragon Naturally. Speaking v. 9 • Assistance from IT to help deploy software • ID equipment: headset/microphone, computer speed/memory • Development of LBNL macros for compatibility & productivity • Group, online, and individual training • Support, esp. for new users

5. Remedy Interactive • Web-based self-assessment & training • Each employee rated in red, yellow or green zone of ‘risk’ based on combination of discomfort and posture scores • Individual & group data available for follow-up • Easy generation of e-mails to individuals and groups based on selfassessment results & ratings

Track program progress

6. Ergo Advocate Program • First line of defense and rapid response system - Be aware of ergonomics situation in the Division - ID problem postures and implement simple “quick fixes” - report complex problems to Safety Coord and/or Ergonomist • Ergonomic Evaluations and Interventions - Perform “preventive” ergo evaluations or review Remedy results - Use ergo tools (e. g. , Checklists and Ergo Product Catalog) - Monitor progress of ergo modifications for employees - is it working?

Is this rocket science?

Accountability Managers & Supervisors Networking Ergo Program Team Safety Coordinators Ergo Advocates Self-Reliance Employees

Ergo Advocate Program…what’s in it for you? Ø Catch ergo problems early & enhance employee comfort Ø Fast response time to improve work conditions Ø Provide insight as to the ergo needs of the Division Ø Allow ergonomists to focus on people with discomfort & high risk Ø Integration of sound ergonomics principles at Division level - ISM Ø Share techniques with supervisors… access ergo products more efficiently via E-Buy Ø Impart ergo techniques to foster employee self-reliance

= No Assigned Evaluators Ratio of Division Staff Count to Ergonomic Evaluators = 1 Evaluator assigned to multiple organizations (Staff Count derived from HRIS) Laboratory Directorate Staff Count: 66 1 Ergo Evaluator (Betsy Reyes) Operations Staff Count: : 9 1 Ergo Evaluator (Betsy Reyes) Facilities Staff Count: 241 1 Ergo Evaluator (Janice Sexson) EH&S Staff Count: 98 1 Ergo Evaluator (Matt Kotowski) IT Staff Count: : 156 2 Ergo Evaluators (B. Mac. Gowan) CFO Staff Count: : 194 1 Ergo Evaluator (Betsy Reyes) Human Resources Staff Count: 69 1 Ergo Evaluator (Betsy Reyes) Public Affairs Staff Count: 36 1 Ergo Evaluator (Betsy Reyes) Earth Sciences Staff Count: 180 1 Ergo Evaluator (Rob Connelly) Genomics Staff Count: 182 1 Ergo Evaluator (Mike Lee) Life Sciences Staff Count: 324 0 Ergo Evaluators ALS Staff Count: 102 Chem Sciences Staff Count: 135 1 Ergo Evaluator (Grace Santos) EETD Staff Count: 292 Mat’l Sciences Staff Count: 327 Physical Biosciences Staff Count: 196 1 Ergo Evaluator (Jack Salazar) Computational Research Staff Count: 166 1 Ergo Evaluator (B. Mac. Gowan) NERSC Staff Count: 67 AFRD Staff Count: 96 1 Ergo Evaluator (Frank Rosado) Engineering Staff Count: 295 1 Ergo Evaluator (Matt Kotowski) Nuclear Sciences Staff Count: 105 2 Ergo Evaluators (Linnea Wahl) (Lori St. Claire)

Talk to us! ergo@lbl. gov Ergo line x 5818 Edith x 7170 Ira x 6071