Environmental Management Systems EMS for Port Tenants and

Environmental Management Systems (EMS) for Port Tenants and Owners US Environmental Protection Agency Region 2 July 30, 2008

What is an Environmental Management System? a cycle of assessment in which people, policies, plans, procedures and review mechanisms are applied by an organization to achieve its established environmental objective

Main Elements of EMS ► Fenceline ► Management Buy-in ► Envir Policy Statement ► Legal Regulations ► Aspects/Impacts ► Objective/Targets ► Communication ► Documentation ► Audits/Management Reviews

Cycle of Continual Improvement Environmental Policy Management Review PLAN ACT EMS Checking & Corrective Action CHECK Planning DO Implementation

General Benefits of an EMS ► Improve environmental performance ► Enhance compliance ► Develop new customer marketing options ► Increase efficiency/reduced costs ► Enhance employee morale ► Improve public image ► Increase employee environmental awareness

Management Commitment ► Importance ► Securing this buy-in ► Role ► Apparent in policy

Where is your fenceline? ► Options ► Zones of Control, Influence and Interest ► Consider practical constraints and timing ► Assignment of responsibilities ► Must be documented ► Examples: ‘landside’, harbor or maintenance operations

EMS Implementation Team ► Roles and responsibilities ► Management Representative vs. EMS Specialist ► Members should include: upper management, operations manager, public affairs rep, health and safety officer, etc.

Environmental Policy ► Appropriate for nature, scale & environmental impacts of activities, products or services ► Commitment to continual improvement, pollution prevention & compliance ► Provides a framework for setting and reviewing objectives and targets ► Documented, implemented and maintained ► Communicated to all employees ► Available to the public

Legal and Other Requirements ► Establish and maintain a procedure to address requirements ► Identify and gain access to updates of legal and other requirements ► Applies to environmental aspects of the facility

Illustrations of Applicable Regulations ► CAA - Diesel emissions - PM, VOCs from painting/repair - Vessel emissions ► CWA - Ballast, bilge water discharge - Stormwater discharge - SPCC ► EPCRA - Release reporting Chemical inventories ► FIFRA - Pesticide use ► RCRA - Hazardous waste generation Onshore waste water tanks Underground storage tanks Bulk storage ► TSCA - PCBs - Lead paint ► CERCLA - Development of brownfields Dredging ► Other Regulations - OPA, OSHA, MARPOL

Environmental Aspects & Their Impacts ► Environmental Aspect element of an organization's activities, products or services that could impact the environment ► Environmental Impact actual or potential change to the environment due to an organization’s activities, products or services (i. e the results of an environmental aspect)

Factors to Consider for Determining Significance ► Environmental concerns such as: § The size of the impact § The frequency of the impact § Legal and other requirements ► Business concerns such as: § Feasibility and cost of changing the impact § Effect of change on other activities and processes ► Concerns of interested parties

Port Landside Operations Activity Aspects Land Use Diesel Emissions Bulk Storage Cleaning Vessels Emptying Bilges Impacts Air Pollution Water Pollution Resource Damaged Threatened Depletion Habitats Health

Establishing Objective and Targets ► Objective § Overall environmental goal § i. e. , ‘The end journey’ ► Targets § Detailed performance-based requirements § How to achieve the end journey ► Factors to Consider § Relate to significant aspects & business priorities § Base on technical and financial limitations

Environmental Management Program (EMP) ► Definition § Who § When § How

Environmental Policy Aspects EMS Process Flow Impacts Significance Assess Feasibility Environmental Mgmt Program Objectives & Targets

Operations Controls, Training & Communication Strategy ► Operation controls: guidelines for procedures § ensure work is performed effectively ► Training: education of stakeholders on EMS § enhances sustainability of efforts ► Communication strategy: internal/external method to convey EMS policy, progess, etc. § enhances sustainability by engaging stakeholders

Required Documentation provides accountability as official evidence of all EMS components ► Description of the “fenceline” ► Environmental policy ► Objectives & targets ► Formal plans (e. g. , emergency response, SPCC, waste minimization, training plans) ► Standard operating procedures & other nonengineering operational controls

Monitoring and Measurement ► Allows for gauging of performance, analysis of problems ► EMS implementation team selects measures, i. e. , key indicators of operations and activities ► Tie to objectives, targets & significant impacts ► Choose carefully, then evalute and record ► Example: quantity of energy/water used or waste, emissions, etc produced as measure of operational performance of a specific activity

EMS Audits Environmental compliance audits 2. EMS gap analyses 3. Internal EMS audits 1. § § § Not necessarily all-inclusive Role of HQ and peer groups Scope Frequency Practical recommendations

Corrective and Preventive Action ► Resolve the immediate problem ► Consider whether the same or similar problems exist elsewhere ► Prevent the problem from recurring ► Define responsibilities and schedules

Management Review ► Enhances sustainability ► Allows for cost-effectiveness ► Demonstrates progress made in achieving objectives and targets ► Allows for continual improvement ► Ensures the EMS remains dynamic and can address future needs/problems ► Seeks to answer, “Is the system working (i. e. , suitable, adequate and effective)? ”

EMS Benefits at Ports ► Integrates new/pre-existing environmental efforts with larger business goals ► Increases sustainability, thus improving health of business, community & environment ► Allows for more efficient use of financial, human and natural resources ► Improves communication, internal & external ► Fosters community awareness & support

EMS Benefits in Action Port Benefit Program Saving Portland Reduced Corpus Christi Los Angeles Purchased $30, 000/yr energy renewable Based on $0. 10/k. Whr consumption electric power Reduced Recycling $28, 684 waste program In one year Protected wildlife NY / NJ Reduced water use Restored/ N/A protected habitats Conserved $655, 000 millions of In one year gallons in 2005

R 2 Port EMS Contact Linda Longo, 212 -637 -3565 longo. linda@epa. gov