Enterprise Software Initiative for Do D Point

Enterprise Software Initiative for Do. D “Point & Click IT Shopping at Lowest Cost”

ESI Vision & Goal • Vision: “Point & Click” IT shopping at lowest possible cost for all Do. D users • Goals: 1) Client “buy-in” to new process 2) Reduce software costs 3) Provide the best, most flexible, software to Do. D 4) Permanent funding mechanism to cover up-front costs Do. D/IC Volume Buy Cost per User

Driving Force • Cost Avoidance - software cost too much! • Services & Agencies’ past success with “bulk buys” • Defense Reform Initiative: "We are proceeding into the future with astonishing velocity, so we have to continue tearing down archaic barriers and burdens, and harness the full potential of private industry, and to continue to answer enduring challenges with novel solutions. That's really the spirit behind defense and acquisition reform. " Secretary of Defense William S. Cohen, 7/8/99

ESI Working Group EMPOWERED TO ACT! Oversight by ESI Steering Group: Defense CIOs, or Deputies chaired by Paul Brubaker

Two-Phased Strategy • “Quick Hit” Agreements – ESI jump start; leverage existing relationships – E-mall IT corridor; future of software acquisition http: //www. doncio. navy. mil/esi • Software Asset Management - Best practices; Do. D business practice - Tracking entitlements - Reutilization & disposal

Software Management Requirements Analysis Coordinate, consolidate funded requirements Maintenance, Software Re-use, Replenishment Manage Licenses Mail CDs or download Install, configure, Populate License Database Survey market - Procure Compete among industry partners (if possible) Distribute Software Track Licenses “Golden Disk” or Bulk Buy ?

Quick Hits • Pick “low-hanging fruit” – – Volunteer lead agents No exhaustive data calls; poll CIOs 80% solution, with brand-name choices Experimentation OK; ID lessons learned • Do. D Working Capital Fund usage authorized - For unavoidable “up front” costs - Paid back via end-user fees - Vendors incented to keep marketing after BPA signed

Quick Hit Results Database (Army lead) Oracle: 1%-82% off GSA so far Informix: 52 -98% off GSA (Gold Disk) Sybase: 5 -61% off GSA (ASE Gold Disk) Office Suites (Navy lead) Microsoft: Config. Flexibility Corel: 3 -69% off GSA Visio: 50% off GSA Novell: 48% off GSA Records Management Software (Air Force Lead) Open Text: 8% off GSA Provenance: 3% off GSA IRMCO ’ 99 Tower: 10% off GSA Team Award Winner Persoft: 1% off GSA Up to 98% off GSA price schedules!

Buy/Pricing POCs Database Products Oracle, Informix, Sybase Yvonne Thomas Jackson 732 -427 -6791 jacksoy@mail 1. monmouth. army. mil Records Management Software PS Software, Provenance, Tower Barbara Starr 334 -416 -2312 Barbara. Starr@gunter. af. mil Office Automation Suites* Corel Visio & Novell Brian Wolstencroft Peggy Harpe 619 -524 -7539 858 - 537 -0323 wolstenb@spawar. navy. mil harpep@spawar. navy. mil * Microsoft next slide

Buy/Pricing POCs Microsoft Currently 3 separate service-wide agreements in place. Service originated inquires through: Army - Dee Wardle: 732 -427 -6793 e-mail: wardlea@mail 1. monmouth. army. mil Navy - Peggy Harpe: 619 -545 -8687 e-mail: harpep@spawar. navy. mil Air Force - Larry Morgan: 334 -416 -1371 e-mail: larry. morgan@gunter. af. mil Other Do. D components may choose amongst these service agreements. Contact: Floyd Groce, DON CIO 703 -607 -5658 e-mail: groce. floyd@hq. navy. mil

ESI Challenges • Visibility - Acquisition, IT, & end user groups - Get inside classified enclaves • Cultural Issues - Service/Agency acquisition perspectives - Reach consensus on requirements - View IT as “asset” vice “expense” • Public policy issues/competition • Permanent funding source

ESI POCs Rex Bolton, Working Group Chair 703 -604 -1562 rex. bolton@osd. pentagon. mil CDR Jim Clausen, USNR Action Officer 703 -604 -1571 james. clausen@osd. pentagon. mil http: //www. doncio. navy. mil/esi