Enhancing Access ITM Library Support to the Telemedicine Project Sarah Buys Library - Prince Leopold Institute of Tropical Medicine 1
Scope of the library project : enhancing access to scientific literature y Offering pathways to (free) access to full-text articles y y y Providing Doc. Del : electronic document delivery upon request y y links to portals, projects list of electronic journals on library website PDF by e-mail Trouble shooting for bibliographic retrieval issues 2
Enhancing Access. Part I Pathways 3
Availability of scientific literature y Journal articles : indexed widely in databases (e. g. Medline) ; widespread distribution ; search union catalogues y y y (1) list of electronic journals on library website HINARI project Books / chapters : often not indexed ; limited availability ; search individual library catalogues y database ITG Books & Document Holdings 4
Availability of scientific literature y (2) Reports, dissertations, ‘grey’ literature : problematic ; copies from original producers (e. g. university, organisation) y y y WHO library Internet search Organization website 5
Availability of scientific literature (3) ITG catalogs and databases http: //lib. itg. be/webspirs. htm Click on “Webspirs 5” and “Ok” 6
Availability of scientific literature (4) WHO library database WHOLIS 7
Searching for literature y Bibliographic databases : y y Some examples of popular databases : y y short description of document (usually journal article) standard fields (e. g. author, title, journal name, publication year) and keywords often featuring abstracts, sometimes including links to electronic full-text edition Pub. Med, Lilacs, Popline Searching the Internet 8
Searching for literature : Pub. Med (1) article list level 9
Searching for literature : Pub. Med (2) single article level 10
Searching for literature : Pub. Med (3) (free) accessibility icons linking to (free) full-text 11
Searching for literature : Lilacs Latin American and Caribbean Literature on the Health Sciences 12
Searching for literature : Popline 13
Searching for literature: ITM library database Tropical Endemic Diseases Control http: //lib. itg. be/webspirs. htm, Click on “Webspirs 5” and “Ok” to enter, choose database “Tropical Endemic Diseases Control” 14
Searching for literature: the Internet (1) y Web indexes with relevance ranking y y Meta search engines y y e. g. Ix. Quick Subject-based web directories y y e. g. Google e. g Health. Web, DMOZ Open Directory Project ITM library links to selected websites Individual AIDS/HIV websites Image search engines y e. g. Google Images 15
Searching for literature: the Internet (2) searching Google with “HAART low resource settings” 16
Searching for literature: the Internet (3) subject-based web directory Health. Web 17
Searching for literature: the Internet (4) DMOZ – Open Directory Project: AIDS section 18
Searching for literature: the Internet (5) ITM library links to selected web sites 19
Searching for literature: the Internet (6) ITM library links to selected web sites: HIV/AIDS section 20
Searching for literature: the Internet (7) Telemedicine website 21
Searching for literature: the Internet (8) individual HIV/AIDS websites 22
Searching for literature: the Internet (9) image search 23
Degrees of access to electronic journals y Full-text editions of top journals : access usually limited to paying subscribers y Free access to back files but charges for recent issues (e. g. ASM journals, AIDS) y International initiatives granting free or low cost access in developing countries (e. g. HINARI) y ‘Free for all’ policy (e. g. Bull WHO) 24
Finding full-text articles y y y y Bio. Med Central Free Medical Journals Free Books 4 Doctors ITM library electronic journals list Pub. Med Central Scielo - Scientific Electronic Library Online Projects y y HINARI - Health Inter. Network Access to Research Initiative INASP - International Network for the Availability of Scientific Publications 25
Bio. Med Central new freely accessible electronic-only peer-reviewed journals 26
Free Medical Journals portal to (partially) freely accessible medical journals 27
Free Books 4 Doctors freely accessible electronic medical books 28
ITM library electronic journals list links to selection of biomedical journals, most of which will not be freely available outside ITM 29
Pub. Med Central selection of journals offering free access after embargo period (e. g. 6 months) 30
Scielo : Scientific Electronic Library Online free access to hundreds of Latin American biomedical journals 31
HINARI : Health Inter. Network Access to Research Initiative free or low cost access to lower income countries after registration 32
INASP : International Network for the Availability of Scientific Publications / PERI project 33
Enhancing Access. Part II Providing document delivery, the Doc. Del project. 34
Costs of the Doc. Del services y Costs for you? Free! y y no subscription fees no handling fees no administration fees Costs to the Telemedicine budget : y y documents from ITM : 0. 15 € pp documents ordered by ITM : 5 € (Germany, Belgium, The Netherlands) or 12 € (UK) 35
Requesting articles from the ITM library y Writing your request : y y include your name and return address write a single reference: Author, title(word), journal name, publication year, volume, pages or attach a file with a list of references Sending your request : y y e-mail all requests to mzolfo@itg. be use subject line “Doc. Del request from [your name or your institution’s name]” 36
Writing your request (1) select Pub. Med references and send to text 37
Writing your request (2) your selection of references in text format 38
Writing your request (3) type Ctrl+A to highlight and Ctrl+C to copy to clipboard Ctrl+A Ctrl+C 39
Sending your request (1) type Ctrl+V to paste the clipboard contents into the mail Ctrl+V 40
Sending your request (2) type Ctrl+V to paste the clipboard contents into a Word file Ctrl+V 41
Sending your request (3) attach the Word file to your mail 42
Receiving articles from the ITM library y Receiving e-mail y subject line : “your Doc. Del order: Journal, year, Author” y attachment : PDF file y Handling the PDF y read and save using Acrobat Reader freeware y buy full Acrobat package for further options 43
Receiving articles by e-mail standard subject line, PDF attachment 44
Handling the PDF document using Adobe Acrobat software 45
Enhancing Access. Part III Keeping an archive 46
Basic archiving principles y Why? y y How? y y y immediate electronic or physical access no need to order twice sharing resources creating a database and library consistent cataloguing When? y y when downloading (e. g. HINARI, Pub. Med) when receiving (e. g. ITM) 47
Archiving methods y Saving/storing articles y y y save your electronic files or store the outprints logical and consistent file and folder names Managing articles in Reference Manager y y search and save references create links to PDF, URL refer to physical location for outprints linked with Internet (e. g. Pub. Med) 48
Keeping articles in folders 49
Logical and consistent cataloguing an example for articles y Directory for all your PDFs y y Subdirectory per publication year y y e. g. c: my pdfs. . . e. g. c: my pdfs2002. . File names for articles 4 characters for publication year y 4 characters for journal identification (i. e. first letter of every noun) y 4 characters for starting page y e. g. New Engl J Med 2002, p. 15 -25 is filed c: my pdfs2002 nejm 0015. pdf y 50
Managing articles in Reference Manager (Ref. Man) y y y Search Pub. Med in Ref. Man Import references into program Access abstracts Create links to PDFs saved in your folder Search references saved in Ref. Man y y Keywords First author Publication year Pub. Med ID number 51
Managing articles in Reference Manager searching Pub. Med in Ref. Man 52
Managing articles in Reference Manager access to abstract in Ref. Man 53
Managing articles in Reference Manager creating link to PDF with ‘Insert File’ 54
Links (1) y ITM Library & ITM Telemedicine ITM Electronic Books list http: //lib. itg. be/ebooks. htm ITM Electronic Journals List http: //lib. itg. be/journals. htm ITM Library Catalogs and Databases http: //lib. itg. be/webspirs. htm ITM Links to Selected Web Sites http: //lib. itg. be/biblinks. htm ITM Links to Selected Web Sites: section Infectious Diseases http: //lib. itg. be/biblinks. htm#inf ITM Telemedicine http: //telemedicine. itg. be 55
Links y (2) Databases ITM Tropical Endemic Diseases Control http: //lib. itg. be/webspirs. htm Lilacs - Latin American and Caribbean Literature on the Health Sciences http: //bases. bvs. br Popline http: //db. jhuccp. org/popinform/basic. html Pub. Med http: //www. ncbi. nlm. nig. gov/Pub. Med 56
Links y (3) Electronic Resources (1) Bio. Med Central http: //www. pubmedcentral. nih. gov/about/bmcjournals. html Free Books 4 Doctors http: //www. freebooks 4 doctors. com Free Medical Journals http: //www. freemedicaljournals. com High. Wire - Free Access to Developing Economies http: //highwire. stanford. edu/lists/devecon. dtl High. Wire - Free Online Full-text Articles http: //highwire. stanford. edu/lists/freeart. dtl HINARI http: //www. healthinternetwork. org INASP – International Network for the Availability of Scientific Publications http: //www. inasp. org. uk 57
Links y (4) Electronic Resources (2) ITM Library Electronic Journals List http: //lib. itg. be/journals. htm Pub. Med Central http: //www. pubmedcentral. nih. gov Scielo – Scientific Electronic Library Online http: //www. scielo. org WHO Library Database WHOLIS http: //www. who. int/library/ 58
Links (5) y Internet Search DMOZ – Open Directory Project http: //www. dmoz. org Google http: //www. google. com Google Images http: //images. google. com Health. Web http: //www. healthweb. org Ix. Quick http: //www. ixquick. com 59
- End - Sarah Buys. Enhancing Access : ITM Library Support to the Telemedicine Project. [slideshow]. Antwerpen: 2005. 60 Power. Point slides. 60
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