English Enhancement Grant Scheme for Primary Schools EEGS

English Enhancement Grant Scheme for Primary Schools (EEGS) 1

Why do we have EEGS? 2

Fine tuning of MOI EEGS 3

What is Fine tuning of MOI? e. g. Aim? Target? When? 4

Fine-tuning of MOI Aim: increase Ss’ exposure to English and Ss’ use of English at junior secondary levels Target: starting with F. 1 When: commencing from 2010 -11 5

Why is Fine tuning of MOI related to Primary schools or EEGS? 6

Fine tuning of MOI Policy support measures for primary schools EEGS 7

What is EEGS? e. g. Aim? When? Amount? Duration? 8

Aim of EEGS 1) to strengthen the learning and teaching of English in primary school 2) to achieve sustainable effects after the completion of the Scheme 9

EEGS Rounds: 3 (2010 -2012) Amount: Capped at $500, 000 per school, (depends on school proposal) Duration: one-off grant : school may expend in 1 or 2 years 10

Who is eligible EEGS? for 11

Aided, Government, DSS, Special schools with primary section 12

SBCD (Pri. ) Section SWOT Analysis (http: //www. edb. gov. hk/index. aspx? node. ID=2864&langno=1) 13

Sharing on the vetting of school application 14

Vetting panel Composition: representatives from the school sector and EDB Examines the appropriateness, feasibility & sustainability of the proposed implementation plan Recommends revision, when necessary 15

3 common areas of development adopted by schools applied in the first round 16

Areas for development 1. Facilitate the planning, development & implementation of the school-based English Language curriculum, with learning, teaching and assessment as an integral part 2. Enhance English teachers’ professional development 3. Create a rich English language learning environment 17

5 common measures adopted by schools applied in the first round 18

1. Hiring supply teachers / TA Release core team teachers to develop & implement the enhancement measures No. of lessons released should match with the time needed for planning, developing & implementing the measure NOT to reduce the workload of teachers in general NOT to release teacher for enrolling in award-bearing courses NOT to hire daily-paid supply teacher to release teacher to attend standalone courses NOT to employ TA to take up the teaching duties of English teachers 19

2. Hiring native English speaking teacher/ ELTA P Collaborate with local English teachers to create an English language rich environment P Support teachers in conducting English Language learning and teaching activities, e. g. roleplay in class P Teachers should monitor his/ her performance NOT to provide professional development for teachers NOT to plan/ conduct the activities without the participation of English teachers NOT to hire service for conducting one-off programmes (e. g. English Fun Day) 20

3. Hiring of consultancy to integrate e-learning with the English curriculum Should tie in with the English language curriculum NOT for subscription fee NOT for drilling purposes P Should own the platform and e -learning materials P Teachers should participate actively in planning, adapting the materials etc. P Teachers should monitor the progress of students’ learning and give timely feedback 21

4. Hiring of consultancy to integrate language arts with the English curriculum P Should tie in with the English language curriculum NOT to ask the consultant to conduct the programme alone P Teachers should participate actively in co-planning & coteaching with the consultant Teachers should NOT be merely responsible for administration / logistics P Try out the new strategies during lessons and make adjustments according to students’ performance NOT for a small group of students e. g. English Ambassador, drama performance P Disseminate the knowledge to NOT to charge administrative, other English teachers, e. g. printing and transport fees etc. sharing in panel meetings, peer lesson observation, video taping etc. 22

5. Acquisition of learning/ teaching resources P Purchase class sets for conducting Reading Workshops P A variety of books with different text types P Should tie in with the schoolbased English programme NOT merely adding stock in the library or for display only NOT to buy stationery / hardware e. g. laminator, ink, laminating films, computer etc. NOT to buy props, costumes, make-up, hire of venue, decoration, gifts NOT for printing books, subscribing newspaper etc. 23

Activity School A Measure adopted: Hire an ELTA from a service provider Implementation details: ELTA’s duties: ‒Teach a drama lesson in each class of KS 2 and conduct workshops on Drama-in-Education for teachers. ( ) ‒Collaborate with teachers to design and conduct theme-based speaking activities outside classrooms. ( ) 24

Activity School B Measure adopted: Hire of consultancy to integrate e-learning with English curriculum Implementation details: ‒The ELT consultants design on-line learning and teaching materials for teachers to choose. ( ) 25

Activity School B Implementation details: ‒The ELT consultants provide Teachers’ Professional Development Workshops to equip teachers with the essential skills needed to implement this measure. ( ) ‒After the completion of the project, the materials developed can be sustained at $100 for each student’s account per year. ( ) 26

Activity School C Measure adopted: Hire of a full-time supply teacher to release a core team for developing school-based Reading Workshops in P. 5 Implementation details: ‒The supply teacher will teach 28 lessons weekly to free up space for P. 5 English teachers and a curriculum leader for curriculum development. ( ) 27

Activity School C Implementation details: ‒The four P. 5 teachers will have two extra free lessons for weekly co-planning. All 16 English lessons of the curriculum leader who is in charge of EEGS and a QEF Project will be taken up by the supply teacher. ( ) ‒Two unit plans of a story book will be developed by the end of the second year. ( ) 28

Activity School D Measure adopted: Purchase of learning and teaching resources for developing a school–based writing programme Implementation details: ‒Purchase 10 storage boxes for keeping teaching materials. ( ) ‒Pay for the printing cost of writing handbooks for students. ( ) ‒Subscribe English newspaper for students. ( ) 29

Activity School D Implementation details: ‒Purchase reference books on teaching writing for teachers to plan the curriculum. ( ) ‒Purchase props and decorations for conducting pre- writing activities. ( ) ‒Purchase a variety of books matching with themes/ text types in the writing curriculum. They will be kept by the school and circulated among target levels in this programme. The use of books will be clearly written in the unit plans for future reference. ( ) 30

Revised Application Form (http: //www. language-education. com/ eng/doc/Download_EEGS-Application(E) _2010. doc) 31

Template of the Implementation Plan (1) Guiding questions to assist schools in: - planning the details of the measure - drawing up a concrete plan before implementation 32

Template of the Implementation Plan (2) Time Scale: - clear and specific time indicators - realistic and reasonable time frame 33

Template of the Implementation Plan (3) Expected outcomes: - aligned with the objectives - specific and reasonable output targets - set both qualitative and quantitative indicators 34

Template of the Implementation Plan (4) Sustainability: - long-lasting impact on school development - enhancement of teachers’ capacity, e. g. develop the necessary skills, ability to adapt the skills/strategies to cater for the learners’ diversity 35

Template of the Implementation Plan (5) Progress-monitoring & evaluation: - use appropriate evaluation tools - frequent review - develop a monitoring and evaluation mechanism 36

Template of the Implementation Plan (6) a b a+b 37

General Reminder Value Added Ownership and team work Measures vs Needs No. of focuses vs Time & Money 38

Administrative and financial arrangement 39

Timeline for the second round of application 40

Before approval Time On/before 14 Jan Submit Application Form and Implementation Plan Within 10 days after submission Acknowledgement of receipt by e-mail Feb to May Modification of Plan (if needed) End May to mid Jun Application result 41

After approval Time Mid-June 1. Briefing (Fin. & Adm. Arrangements) 2. Bank account information 3. Performance Contract (for S/V’s signature) Early Jul Tendering and recruitment (if applicable) Early Aug Signed Performance Contract Late Aug Cheque (1 st year) & Performance Contract collection 42

Submit Application Form and Implementation Plan on / before 14 Jan 2011 Acknowledgement e-mail (10 days after submission) Modification of Plan (if needed) (Feb to May) Application result (end May to mid Jun) ------------------------1. Attend briefing (on Fin. & Adm. Arrangements) 2. Return bank account information 3. Collect Performance Contract (for S/V’s signature) (mid Jun) Conduct tendering and recruitment (if applicable) (early Jul) Return the signed Performance Contract (early Aug) Collect cheque (1 st year) & Performance Contract (late Aug) 43

Accounting arrangement a designated bank account is preferable If spending exceeds $500, 000: -top up with other funding (subject to the rules governing the other funding sources) Changes of the approved plan: -seek prior approval from EDB 44

Accountability of schools evaluation & reporting a. b. c. Implementation Plan Progress & Final Reports Financial Statement & Original Receipts 45

Implementation plan endorsed by SMC / IMC incorporated in School Development Plan; uploaded onto school webpage before end-October of next year 46

Progress & Final Reports endorsed by SMC / IMC incorporated in the School Annual Report uploaded onto school webpage before end-November of next year send a copy to EDB 47

Download Application form & template of the implementation plan at SCOLAR website: www. language-education. com 48

Post Application Form & Implementation Plan to: Room 1702, Skyline Tower, 39 Wang Kwong Road, Kowloon Bay E-mail the soft copy (Word format) of the Implementation Plan to: eegs@edb. gov. hk Do: send us both hard and soft copy Don’t: send us the guiding notes 49

Reference on procurement and recruitment for Aided and DSS schools Slide 51 - 54 50

Procuring resources/ services Aided & DSS Schools (1) 1. Tips on Handling Government Subventions for Aided Schools (http: //www. edb. gov. hk/File. Manager/EN/C ontent_4874/tips%20 on%20 handling%2 0 govt%20 subventions%20 for%20 aided %20 schools. pdf) 51

Procuring resources/ services Aided & DSS Schools (2) 2. EDB Circular No. 15/2007 on Tendering and Purchasing Procedures in Aided schools (http: //www. edb. gov. hk/Utility. Manager/cir cular/upload/EDBC 07015 E. pdf) 52

Procuring resources/ services Aided & DSS Schools (3) 3. School Administration Guide (ch. 6 section 6. 4) (http: //www. edb. gov. hk/File. Manager/EN/C ontent_693/sag-e-c 6. pdf) 53

Appointment of Staff Aided & DSS Schools 1. EDB Circular No. 5/2005 on Appointment of Staff in Schools (http: //www. edb. gov. hk/Utility. Manager/ci rcular/upload/EMBC 05005 E. PDF) 54

Reference on procurement and recruitment for Government schools Slide 56 - 60 55

Procuring resources/ services Government Schools (1) 1. Stores and Procurement Regulations (http: //portal. edb. gov. hk/diweb/educatio n/web/content/finance/procurement/spr/ spr_e. pdf) 56

Procuring resources/ services Government Schools (2) 2. EDB Internal Circular No. 5/2009: Procedures for Procurement of Stores (https: //apps. edb. gov. hk/education/circu lar/data/EDBIC 09005 E. pdf) 57

Procuring resources/ services Government Schools (3) 3. EDB Internal Circular No. 6/2009: Procedures for Procurement of Services with a value not exceeding $1. 43 million (http: //apps. edb. gov. hk/education/circul ar/data/EDBIC 09006 E. pdf) 58

Procuring resources/ services Government Schools (4) 4. EDB Internal Circular No. 7/2009: Hire of Services from individual Persons (http: //apps. edb. gov. hk/education/circul ar/data/EDBIC 09007 E. pdf) 59

Appointment of Staff Government Schools 1. EDB Internal Circular No. 4/2007: Employment of Non-civil Service Contract Staff in Government Schools (https: //apps. edb. gov. hk/education/circu lar/data/embic 07004 e. pdf) 60

Enquiries 3527 0182 or 3527 0176 61

Key Messages major concerns Sustainability complement Students’ performance Teachers’ capacity interdependent 62

Thank You 63