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End ©UNCTAD 2000 End ©UNCTAD 2000

End ASYCUDA++ Modules … an explanation of the modular structure of ASYCUDA++ and a End ASYCUDA++ Modules … an explanation of the modular structure of ASYCUDA++ and a brief description of the purpose of each module. Mouse ‘Click’ to move on to the next slide ©UNCTAD 2000 Next

ASYCUDA++ End The ASYCUDA System ASYCUDA is a complete and fully integrated Customs computer ASYCUDA++ End The ASYCUDA System ASYCUDA is a complete and fully integrated Customs computer system. The ASYCUDA interface makes operation easier for the user by: - § Presenting the system to the user in the form of task specific modules. §. . modules designed for the needs of an office or of a particular grouping of functions. Next ©UNCTAD 2000

ASYCUDA++ End Examples of module functions are: The Customs Branch Office Module: § Declaration ASYCUDA++ End Examples of module functions are: The Customs Branch Office Module: § Declaration processing, e. g. , data entry, tax calculations, registration, assessment and cargo release § Declaration status reports. The Customs Accounting Module: § For payments of duty and taxes § Accounting reports. However. . . Next ©UNCTAD 2000 4

ASYCUDA++ End These two modules are closely interconnected, yet the users in each office ASYCUDA++ End These two modules are closely interconnected, yet the users in each office need have access only to the one module for normal tasks. A similar relationship exists between all modules, i. e. , § full integrated, but. . § task specific module functional content. Next ©UNCTAD 2000 5

End The Modules ASYCUDA system modules are grouped into main three types, according to End The Modules ASYCUDA system modules are grouped into main three types, according to function: General office User modules 1 Specialist office User modules System maintenance and reporting Select. . 2 3 …to go directly to a description of the module group function …. or ©UNCTAD 2000 Next

End The Modules ASYCUDA system modules are grouped into main three types, according to End The Modules ASYCUDA system modules are grouped into main three types, according to function: 1. ‘General office User modules’ are for basic or mainstream Customs processes, such as the input and processing of declaration data, and Customs controls. Next ©UNCTAD 2000

End The Modules ASYCUDA system modules are grouped into main three types, according to End The Modules ASYCUDA system modules are grouped into main three types, according to function: 2. ‘Specialist User modules’ are generally for Customs support functions. These functions integrate with or add to the main Customs processes of the General office modules. Next ©UNCTAD 2000

End The Modules ASYCUDA system modules are grouped into main three types, according to End The Modules ASYCUDA system modules are grouped into main three types, according to function: 3. ‘System Maintenance and Reporting’ modules manage the running of the ASYCUDA++ system on a day to day basis. Next ©UNCTAD 2000

End General User Modules 1. Module ‘MODCBR’ is the Customs general MODCBR (Branch) office End General User Modules 1. Module ‘MODCBR’ is the Customs general MODCBR (Branch) office module and the central part of the ASYCUDA system. MODCBR is for Customs data entry, declaration processing and general controls. MODBRK 2. Module ‘MODBRK’ is the general office module for Customs brokers or declarants - to prepare and present declarations to Customs by ‘Direct Trader Input’(DTI). Next ©UNCTAD 2000

General User Modules End MODCBR - Customs Branch Office Customs Declarations: • Data capture General User Modules End MODCBR - Customs Branch Office Customs Declarations: • Data capture and validation • Calculations, messaging on Customs controls • Storage of data and declaration registration • Selectivity, inspection routing and reporting of inspection result • Assessment, delivery Next ©UNCTAD 2000

General User Modules End MODCBR - Customs Branch Office Customs Declarations: • Data capture General User Modules End MODCBR - Customs Branch Office Customs Declarations: • Data capture and validation • Calculations, messaging on Customs controls • Storage of data and declaration registration • Selectivity, inspection routing and reporting of inspection result • Assessment, delivery Linked Functions: • Manifest details; cargo discharge • Duties and taxes payable or paid • Selectivity controls - process routing and nomination of examiners • ‘Stock records’ for suspense procedures • Management information Next ©UNCTAD 2000

General User Modules End MODCBR - Customs Branch Office MODCBR is the core module General User Modules End MODCBR - Customs Branch Office MODCBR is the core module for customs operations and covers declaration processing for all procedures. Records and controls for warehouse and temporary imports and exports are managed from within module MODCBR. Many management controls are accessible from MODCBR, such as views of manifests, control selections, and full transaction and declaration processing histories. End of section on MODCBR. To return to General User modules. . Back Next ©UNCTAD 2000 13

General User Modules End MODBRK - Customs Broker’s Office This module has similar (but General User Modules End MODBRK - Customs Broker’s Office This module has similar (but restricted) data entry and declaration processing functions to MODCBR. MODBRK is used for Direct Trader Input (DTI)*. Next ©UNCTAD 2000

General User Modules End MODBRK - Customs Broker’s Office ea r Used in the General User Modules End MODBRK - Customs Broker’s Office ea r Used in the Custom Broker or Declarant’s e er h office: s w erv ot e To prepare and present Customs Declarations: ss s S is n ce om n § Data capture and validation Pro st tio ry Cu nec essa § Calculations, messaging n co nec on controls § Storage of declaration data er d for erv ire and subject to Customs agreement s S equ s on acceptable processing flows: tom r se us on is oces C § Registration and/or Assessment ti c e pr ne es § Payment and release on th c ©UNCTAD 2000 Next 15

General User Modules End MODBRK - Customs Broker’s Office Custom brokers and Declarants can, General User Modules End MODBRK - Customs Broker’s Office Custom brokers and Declarants can, using ASYCUDA++ module MODBRK, prepare, check and (electronically) present declarations to Customs. System security controls ensure data integrity and commercial confidentiality. Duty and tax payment can be processed automatically, with the optional (and customs approved) use of credit and pre-payment accounts. This module can also be used to initiate processes for the movement of goods under National transit provisions. ©UNCTAD 2000 Next 16

General user modules End MODBRK - Customs Broker’s Office Many Broker/Declarant activities can be General user modules End MODBRK - Customs Broker’s Office Many Broker/Declarant activities can be done ‘off-line’, i. e. , without a wire or telephone connection to the Customs central computer (called the ‘server’). Legal actions, such as registration of a document or process with Customs, require connection. or to continue. . End of section on General User Modules. You can go. . ©UNCTAD 2000 Back Next 17

End Specialist User Modules ASYCUDA specialist modules are dedicated to specific Customs functions. § End Specialist User Modules ASYCUDA specialist modules are dedicated to specific Customs functions. § MODCAR - Carrier or Manifest module § MODACC - Accounting module § MODSEL - Selectivity Controls module § MODTRS - National Transit module § MODSDI - SAD Deferred Input module Select a module to go directly to a description of that module …or ©UNCTAD 2000 Back Next 18

Specialist User Modules End MODCAR - Carrier or Manifesting Module The manifest module accepts Specialist User Modules End MODCAR - Carrier or Manifesting Module The manifest module accepts summary manifest detail and transport document particulars. Manifests may be stored while under preparation. Manifests are formalised with Customs by Registration. Data is secure and actions recorded. Manifest detail amendments may be made, including degroupage details, location of goods upon discharge, shortage and surplus reporting. ©UNCTAD 2000 Once the data is within ASYCUDA, a fully accountable ‘stock record’ of goods under Customs control is created. Next 19

Specialist User Modules End MODCAR - Carrier or Manifesting Module Manifested goods are acquitted Specialist User Modules End MODCAR - Carrier or Manifesting Module Manifested goods are acquitted (removed from Customs ‘stock’) by: 1. § § § 2. A clearing Customs declaration that matches on: Manifest Registration number; Transport document number; and Quantity of goods (packages and weight). Transit or Transhipment or 3. Manual discharge Manifest details, or the status of manifested cargo, can be viewed from within modules MODCBR, MODBRK and MODTRS. End of section on MODCAR. To return to Specialist Modules. . Back Next ©UNCTAD 2000 20

Specialist User Modules End MODACC - Accounting or Fiscal Module This module is for Specialist User Modules End MODACC - Accounting or Fiscal Module This module is for receiving all duties and taxes calculated through ASYCUDA declaration processing. Non-declaration cash collections - such as fees or charges - are also handled, as well as reimbursements or refunds. Customer accounts may also be set up by Customs, allowing declaration clearances (i. e. , payments) against authorised credit levels or prepaid amounts. Next ©UNCTAD 2000 21

Specialist User Modules End MODACC - Accounting or Fiscal Module The Accounting module gives Specialist User Modules End MODACC - Accounting or Fiscal Module The Accounting module gives all the tools and controls to effectively manage revenue collections - with complete accountability. § A full audit trail, with a secure and easily viewable record of all transactions and activities. § Strictly controlled levels of access. § For larger operations, management of cashier shifts, and multiple cashiers per shift. § Standard reporting, with a range of daybook and transaction summaries. End of section on MODACC. To return to Specialist Modules. . Back Next ©UNCTAD 2000 22

Specialist User Modules End MODSEL - Selectivity Controls Module Selectivity is the process of Specialist User Modules End MODSEL - Selectivity Controls Module Selectivity is the process of using declaration data, together with information from other sources, to identify goods or transactions of particular interest to Customs. . to identify those goods or transactions that may present a risk to national objectives, such as a risk to collection of duty of taxes, or to the enforcement of controls. Next ©UNCTAD 2000 23

Specialist User Modules End MODSEL - Selectivity Controls Module Selectivity is the selective inspection Specialist User Modules End MODSEL - Selectivity Controls Module Selectivity is the selective inspection of transactions - either by physical examination or check of documents ASYCUDA allows the channeling of declarations to four processing lanes, nominated by colour: § Red lane for physical check; § Yellow lane for documentary check; § Blue lane for the option of post import/export audit; or § Green lane for release Next ©UNCTAD 2000 24

Specialist User Modules End MODSEL - Selectivity Controls Module Any data captured through declaration Specialist User Modules End MODSEL - Selectivity Controls Module Any data captured through declaration or manifest input can be used as a basis for selection. The effectiveness of selection as a administrative policy relies on: - § the development of the analytical skills of staff § the accurate feed back of results into the selection process. § monitoring for quality control Next ©UNCTAD 2000 25

Specialist User Modules End MODSEL - Selectivity Controls Module For examinations, the module allows Specialist User Modules End MODSEL - Selectivity Controls Module For examinations, the module allows for the automatic allocation of selected declarations. Allocation may be to work group, (for example, by location or commodity), or to Examiner and Chief Examiner. The allocation process can also measure workload and reallocate jobs as necessary. Selectivity status, (current or historical), and details, are easily viewed from MODSEL and also the main Customs office module, MODCBR. Authorised levels of system access control the rerouting of selected declarations. End of section on MODSEL. To return to Specialist Modules. . Back Next ©UNCTAD 2000 26

Specialist User Modules End MODTRS – National Transit Control The national transit functions within Specialist User Modules End MODTRS – National Transit Control The national transit functions within ASYCUDA++ are used to monitor and control the movement of goods in transit within the country. Controlled movements can include all forms of internal transit, such as: - § Border to border (i. e. through transit); § Border to inland office, or inland office to border; and § Transfers from one inland office to another Next ©UNCTAD 2000 27

Specialist User Modules End MODTRS – National Transit Control Different documents and procedures are Specialist User Modules End MODTRS – National Transit Control Different documents and procedures are used to control or track the movement of goods in transit: The TIR Carnet deals with the national segment of an international transit. T 1 Transit TIR Carnet The T 1 Transit Document is used to control the movement of goods in national transit. (The document/screen looks similar to a SAD. ) Next ©UNCTAD 2000 28

Specialist User Modules End MODTRS – National Transit Control In additional to normal transit, Specialist User Modules End MODTRS – National Transit Control In additional to normal transit, ASYCUDA++ modules MODTRS and MODBRK have a function that allows a simplified (or provisional) import procedure. A Broker or Declarant can present a document (paper or electronic) as an intention on an upcoming import. After authorisation by Customs, the document covers the movement from a border office to the place where the goods are to be cleared. This is called a First Identification Procedure, or ‘FIP’ ©UNCTAD 2000 FIP Next 29

Specialist User Modules End MODTRS – National Transit Controls are managed through the ASYCUDA++ Specialist User Modules End MODTRS – National Transit Controls are managed through the ASYCUDA++ national computer network. § An automated messaging process passes details of the transit goods from an originating office (office of departure) to a destination office. § Receipt of the transit goods at the destination office acquits the transit record at the office of departure. Goods for import or export clearance are transferred to the normal Customs control process, by first creating a goods manifest from the transit document. End of section on MODTRS. To return to Specialist Modules. . Back Next ©UNCTAD 2000 30

Specialist User Modules End MODSDI - SAD Deferred Input Module MODSDI is used for Specialist User Modules End MODSDI - SAD Deferred Input Module MODSDI is used for input and data validation of declarations initially processed through a non-computerised office. This allows for an effective check of the calculations and the other details of the manually processed declaration. . and incorporates the data into the ASYCUDA database to facilitate reporting and statistical extractions End of section on MODSDI. To return to Specialist Modules go. . Back Next ©UNCTAD 2000 31

End Maintenance & Reporting Additional ASYCUDA modules are used for the setup of the End Maintenance & Reporting Additional ASYCUDA modules are used for the setup of the system, (National and Office configuration modules), and for system maintenance and statistical reporting. MODCHQ § Module MODCHQ is used to maintain the system’s reference tables and gives access to standard statistical extracts. Next ©UNCTAD 2000

Maintenance & Reporting End MODCHQ - Customs Headquarters Module The module called the ‘Headquarters Maintenance & Reporting End MODCHQ - Customs Headquarters Module The module called the ‘Headquarters Module’ is used to set up and to maintain the ASYCUDA system’s reference tables. The reference tables contain: § the standard international codes, such as the HS Tariff, country and currency codes; § national codes, such as office, broker/declarant and company codes; and § calculation data, like rates of currency exchange, duty and tax rates, special exemptions and concessions. Next ©UNCTAD 2000 33

Maintenance & Reporting End MODCHQ - Customs Headquarters Module The headquarters module also gives Maintenance & Reporting End MODCHQ - Customs Headquarters Module The headquarters module also gives quick access to standard statistical extractions from the ASYCUDA transaction database. Standard reports give a choice of views of the statistical database. If the preprogrammed views or reports are not sufficient in certain circumstances, SQL queries may be run from the ASYCUDA interface. End of section on Maintenance and Reporting Modules. . either go Back Next ©UNCTAD 2000 34

Maintenance & Reporting End MODCHQ - Customs Headquarters Module Standard Reports Name of view: Maintenance & Reporting End MODCHQ - Customs Headquarters Module Standard Reports Name of view: ‘Customs Database’ Ordered and totaled by: Countries/Products Country Products/Countries Products ‘Financial Database’ Duty/tax Account Duty/tax Country Duty/tax Product Duty/tax Customs Procedure ‘Economic Database’ Importer/Exporter/Country Importer/Exporter/Product List of Companies/Country List of Companies/Product ‘Loss of revenue’ (preferences and concessions) by budget codes, company, commodity and country. Next ©UNCTAD 2000 35

End System Integration. . Closely linked to modules for Accounting, Selectivity, National Transit and End System Integration. . Closely linked to modules for Accounting, Selectivity, National Transit and Cargo Manifesting controls. . For deferred data input MODCBR MODACC MODBRK MODSEL MODTRS The General Office Modules, for Customs and Customs Brokers MODCAR MODSDI . . and Systems maintenance & statistics MODCHQ Next ©UNCTAD 2000 36

Modular Structure End For further details on the ASYCUDA++ system see the Description of Modular Structure End For further details on the ASYCUDA++ system see the Description of Application Software (Functional Overview). End ©UNCTAD 2000