EMPLOYEE CALENDAR PS 9019 Can Create Calendar

EMPLOYEE CALENDAR (PS 9019)

Can Create Calendar For: n n n A group of employees with common work schedules An individual employee with a unique work schedule One or more positions

Identifies n n n Hours per day for employees working nonstandard hours per day Hours per day or days of the week for employees working a nonstandard work week Hours or days that contracted employees work each month of a fiscal year

Calendar is Used for Calculating: n n n Correct hours in a pay period Correct hourly rate for an employee with nonstandard full-time hours per day Correct hourly rate for an employee with a nonstandard work week

Calendar is Used for Calculating (cont. ): n n Actual hours or days for DRS for contracted employees Monthly buckets to record salary and employer costs for Salary Forecasting for contracted employees

Hours Used for Calculating n n Sick leave buyout amounts for faculty Liability amounts for leave liability reports n LWOP date adjustment reports n Staff Months

Calendar Overrides Institutional Parameters (PS 9001) n 1101 – Standard Hours per Day n 1102 – Standard Work Week

Top

Less Detailed Calendar n n Required Indicate the Hours Type n n A -Actual hours not adjusted by percent full time F - Full-time hours adjusted by percent full time Indicate Full-Time Hours Per Day Indicate Hours/Days

Uses n n n Overrides Institutional Parameter (PS 9001) 1101 – Standard Hours per Day Calculating correct hours in a pay period, sick leave buyout and leave liability reports Calculating correct hourly rate for an employee with nonstandard full-time hours per day

Example - FTF

Middle – Fixed Week

Fixed Week Calendar n Optional n Identifies nonstandard hours per day n Identifies nonstandard work week n Indicate the number of hours per day or days of the week

Uses n n n Overrides Institutional Parameter (PS 9001) 1102 – Standard Work Week Calculating correct hourly rate for an employee with nonstandard hours per day Calculating correct hourly rate for an employee with a nonstandard work week

Example 1 - 4/10’s M-TH

Example 2 – Flex Schedule

Bottom - Fiscal Year Calendar

Fiscal Year Calendar n n n Optional District Information table (GA 1101) needs to be built in FMS before you get fiscal year months Identifies hours or days that contracted employees work each month of the fiscal year

Uses n n Calculates actual hours or days for DRS for contracted employees, except retirees Determines the monthly buckets to record salary and employer costs for Salary Forecasting for contract employees

Example 1 - FTF

Example 2 – PTF Summer

Step 1: Adding New Calendar

Step 2: Adding New Calendar

Example 1 - CS Academic

Example 2 – CS Summer

Example 3 – CS Flex

Example 4 - FTF

Example 5 – PTF Winter

Example 6 – PTF Spring

Pointers n n Don’t make this harder than it is Build the calendar every fiscal year before first payment Combine similar ones and adjust by percent full time Clean up your table – delete old years