Elementary Scheduling Information Technology Services Presented by Beverly Young 1
Overview Ø Students’ schedules must be ready for instructional applications to be available on the first day of school üElectronic Gradebook üStudent Performance Indicators (SPI) üInstructional Applications such as Riverdeep and FCAT Explorer. 2
Overview School Benefits from Manual Scheduling Ø Schools control the availability of their files Ø Fewer mistakes as the information is entered correctly up front Ø Allows schools time to analyze: w FCAT Scores w Third Grade Retentions/Good Cause Promotions w ESOL and ESE testing/placement 3
Overview Benefits to Schools (continued) Ø Correct student data will be available for w Gradebook w SPI w Instructional Applications (FCAT Explorer, Riverdeep, etc) Ø Elimination of staff frustration due to incorrect class information 4
Scheduling Preparation • Schools should keep Class Size requirements in mind as new classes are being established – PK – 3 – 4– 8 18 22 • Schools not meeting Class Size in 2006 -07 must decrease by 2 or meet Class Size caps for 2007 -08 5
Scheduling Preparation • Identification of Co-teacher teams – At least one member of the team must have at least 3 years of teaching experience – At least one member of the teams must be teaching in field. – The teachers must be trained in team-teaching methods within 1 year after assignment. 6
ITS Actions Ø Future Grade Level Assigned - April 13 th - students in K, 1, 2, 4 were assigned future grade levels. Students in grade 3 will be updated with future grade and Good Cause Codes as soon as the files become available. Ø April 13 th, ITS created: w Course Sequences for all subjects in grades K– 5 w 10 Sections for each course sequence w Printed and mailed ü Course Teacher Assignment Worksheets ü Students Program Assignment Worksheets ü Elementary Programs Title Listing (Kindergarten programs have been modified for the 2007 -08 school year. ) 7
School Action Ø Enter students into homeroom sections. Homeroom section will also be the Teacher number (3 character code) ü Future Homeroom Information Change screen has been modified Ø Enter teacher information on Course Record Screen (Course Teacher Assignment Worksheet) Ø Room Number Ø Teacher’s Employee Number Ø Teacher’s Number (same as homeroom section) Ø Teacher’s name 8
School Action Ø Enter students into academic programs. (Student Academic Program Assignment Worksheet) Ø Enter Homeroom Teacher’s employee number and room number on the Student Information screen (PF 3) 9
Homeroom Course Ø Homeroom courses must be completed in order to program the students: w w w w 0001 1001 2001 3001 4001 5001 6001 Kindergarten First Grade Second Grade Third Grade Fourth Grade Fifth Grade Sixth Grade Ø Course will be used to record daily school attendance in the Electronic Gradebook. 10
Timelines Ø Rollover begins at 5: 00 p. m. on August 1, 2007. ISIS will be unavailable until Monday, August 6, 2007. Ø Students must be assigned homeroom sections by 5: 00 p. m. on August 1 to have Student Data and Attendance Cards sorted by alpha/grade/homeroom. Ø The Master and Student schedules may be completed before or after Rollover. Ø Student scheduling should be completed by the time teachers return for information to be available from SPI and for classes to be available in the Electronic Gradebook. 11
Course Record (PF 9) AS 09 -25 -X 2 OI C O U R S E R E C O R D 05/15/06 13. 54. 44 SCHL 9999 CYCLE 071 CRS SEQ A 01 ST A SUB CDE 510006034 GRD RESP C ABRV TITLE Reading Readiness FACILITY TYPE COMPUTER LITERACY LAST UPDT: 05/04/06 TEACHER SEATS # SC S ORDER ROOM EMP-NO NUM NAME DAYS MAX ASSG I 01 A 0012 765432 K 01 SAMPLE 1 MTWRF 02 A 0013 776541 K 02 SAMPLE 2 MTWRF 03 A 0024 777777 K 03 SAMPLE 3 MTWRF 04 A MTWRF 05 A MTWRF 06 A MTWRF 07 A MTWRF Option – pressing enter after the 08 A MTWRF Teacher Num will programmatically 09 A MTWRF 10 A MTWRF enter the teacher name • 12
Homeroom Sequence AS 09 -25 -X 2 OI C O U R S E R E C O R D 05/15/06 14. 10. 17 SCHL 9999 CYCLE 071 CRS SEQ 1001 ST A SUB CDE 540007001 GRD RESP C ABRV TITLE Elem. Hm. Rm TITLE Elementary Homeroom FACILITY TYPE COMPUTER LITERACY LAST UPDT: 05/04/06 TEACHER SEATS # SC S ORDER ROOM EMP-NO NUM NAME DAYS MAX ASSG I 01 A HR 0100 888888 101 GREEN MTWRF 02 A HR 0200 666666 102 BLUE MTWRF 03 A HR 0300 777777 103 RED MTWRF 04 A MTWRF 05 A MTWRF 06 A MTWRF 07 A MTWRF 08 A MTWRF 09 A MTWRF 10 A MTWRF 13
Co – Teaching for Grade Reporting Ø On the Course Record screen (PF 9) ü Enter the employee number/room number for the Primary Teacher ü Add a hyphen and the Co-Teacher’s name to the end of the Primary Teacher’s name. ü All student in co-taught classes must have the employee number of the Primary Teacher on PF 3 ü Only the Primary Teacher will have access to the class files in the Gradebook 14
Co – Teaching on PF 9 AS 09 -25 -X 2 OI C O U R S E R E C O R D 05/15/06 13. 54. 44 SCHL 9999 CYCLE 071 CRS SEQ A 01 ST A SUB CDE 510006034 GRD RESP C ABRV TITLE Reading Readiness FACILITY TYPE COMPUTER LITERACY LAST UPDT: 05/04/06 TEACHER SEATS # SC S ORDER ROOM EMP-NO NUM NAME DAYS MAX ASSG I 01 A 0012 765432 K 01 PRIMARY-CO-TEACHER MTWRF 02 A 0013 776541 K 02 SAMPLE 2 MTWRF 03 A 0024 777777 K 03 SAMPLE 3 MTWRF 04 A MTWRF 05 A MTWRF 06 A MTWRF 07 A MTWRF 08 A MTWRF 09 A MTWRF 10 A MTWRF 15
Co-Teacher Screen for Class Size • ENTER MODIFICATIONS FT 21 -11 -X 2 OJ 04/05/07 11: 18 CO-TEACHERS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. PRIMARY EMP NUM 999999 555555 ______ ______ ______ PRIMARY A PRIMARY B CO-TEACHER EMP NUM 888888 CO-TEACHER A 777777 CO-TEACHER B ______ ______ ______ TO DELETE A TEACHER, TYPE SPACES OVER EMPLOYEE NUMBER AND PRESS THE ENTER KEY. ENTR=SAVE, F 3=QUIT, F 7=PG-, F 8=PG+ 16
Scheduling Students AS 19 -13 -X 2 OI 05/15/06 14. 21. 23 S T U D E N T D A T A B A S E S Y S T E M A C A D E M I C I N F O R M A T I O N M E N U SCHOOL NUMBER 9999 PARKWAY ELEMENTARY 1. 2. 3. 4. 5. 6. 7. 8. ACADEMIC GRADE ADJUSTMENTS MASS STUDENT SCHEDULING CLASS CHANGES CLASS ADDS GRADE PROMOTION STATUS MASS CLASS ADDS FOR SUMMER TRANSITIONAL STUDENT MASS ELEMENTARY PROGRAMS A. B. C. D. E. F. G. DISPLAY/UPDATE STUDENT SUBJECTS PRINT STUDENT GRADE REPORTS FORGIVENESS PROGRAM UPDATE FORGIVENESS PROGRAM AUDIT MISCELLANEOUS ACADEMIC INFO ISIS/TRACE/VACS STUDENT RECORD/SUBJ J. K. VACS CREDITS TRANSFERRED SCHOOL-TO-CAREER INITIATIVES ENTER SELECTION NUMBER 8 17
Mass Elementary Programs AS 22 -38 -X 2 OI 05/15/06 14. 23. 57 MASS ELEMENTARY PROGRAMS CYCLE 071 PROGRAM NUMBER 01 ENTER PROGRAM NUMBER TO SET CONSTANT IF NO CONSTANTS ARE NEEDED SIMPLY PRESS ENTER STUDENT ID PROGRAM NUMBER 01 01 01 If you do not want to set a constant, press enter to input the student ID and Program number 18
Schedule Individual Student A 861 - PRESS PF 16 TO SCHEDULE ELEMENTARY AS 14 -31 -X 2 OI S T U D E N T R E C O R D STUDENT ID 0000000 SCHOOL 9999 GRADE NAME SAMPLE STUDENT SEX F BIRTHDATE 03/24/99 LAST SUB UPDT 00/00/00 RECORD UPDT PROGRAM / S U B J E C T S 05/15/06 14. 29. 17 02 HR PRO ST SCHL CD ETH B ADD SCHL CD 04/14/06 LAST GRD UPDT 00/00/00 REPORTING CYCLE 071 GRADING PERIOD CYCLE TOTAL ABSENCES CYCLE TOTAL TARDIES PROGRAM NO. GRADE 02 HR SCHL SEQ/SEC CRS NUM TRM TITLE ROOM TEACHER 1234 F G ** KEY DESIRED GRADING PER 19
Schedule Individual Student (PF 16 Function) • AS 21 -33 -X 2 OI SCHEDULE ELEMENTARY PROGRAM 05/15/06 14. 31. 43 ENTER ELEMENTARY PROGRAM NUMBER 01 AND PRESS ENTER KEY 20
Student Schedule AS 14 -31 -X 2 OI S T U D E N T R E C O R D / S U B J E C T S 05/16/06 19. 13. 56 STUDENT ID 0000 SCHOOL 9999 GRADE 02 HR 204 PRO ST P SCHL CD NAME SAMPLE STUDENT SEX F ETH B ADD SCHL CD BIRTHDATE 01/20/98 LAST SUB UPDT 04/17/06 RECORD UPDT 04/17/06 LAST GRD UPDT / / REPORTING CYCLE 071 GRADING PERIOD CYCLE TOTAL ABSENCES 000 CYCLE TOTAL TARDIES 003 PROGRAM NO. 01 GRADE 02 HR 204 SCHL SEQ/SEC CRS NUM 9999 A 03 04 510008032 9999 E 02 04 510008021 9999 G 02 04 510008007 9999 H 03 04 510008063 9999 I 03 04 510008012 9999 J 03 04 510008015 9999 K 03 04 510008016 9999 L 03 04 510008017 9999 M 01 40 510009019 9999 2001 04 00001 ** KEY DESIRED GRADING PER TRM TITLE A Lang Arts A Reading A Mathematic A Science A Soc Study A Art A Music A Phys Ed A Span-SL A ATTN -HR- HR ROOM 035 A 035 A 009 A 035 A TEACHER 1234 TEACHER 1 TEACHER 1 ART TEACH MUSIC TEACH PE TEACHER SPANISH SL TEACHER 1 F G 21
HR Teacher/Room. Numbers A 235 - STU IN YOUR SCHOOL AS SHARED/SUMMER/FUTURE STUDENT B 300 - STU IS ON AIP SI 20 -31 -X 2 OI STUDENT INFORMATION 05/15/06 14. 34. 01 STUDENT ID 0000000 FLA STU ID 00000 X STATUS A SEX F ETHNIC B LEGAL NAME: LAST SAMPLE FIRST STUDENT MIDDLE APP ASSUMED NAME: LAST FIRST MIDDLE APP RESIDENCE: HOUSE NO 1031 DIR NW STR ANY STREET BLDG/LOT APT CITY M ZIP 33169 PHONE ( 305 ) 999 - 9999 UNLISTED PHONE: N AREA TRANSFER: CODE DATE / / RESIDENCE SCHOOL HURRICANE AFFECTED STU PK ADV PVT SCHL GR SEC PVT SHFT PGM ACAD SCHL ---- ENTERED ----- WITHDREW --CUR: 9999 01 HO 1 N F E 01 08 / 14 / 06 / / SUM: / / FUT: 9999 02 N AREA TRNS RES SCHL Must be completed for GUARDIAN'S STU ID DCF HR TEACHER 765421 HR ROOM 026 Class Size Computation PRIOR RES/ENROLL TYPE/CODE D 13 SSN: 000 - 0000 -------SHARED SCHOOL------BIRTHDATE 03 / 24 / 99 CURRENT BIRTHDATE VERIFICATION 1 SUMMER FUTURE LAST TRANS DATE: 05 / 13 / 06 OPERATOR: EW DATE ENTERED CPS: 01 / 28 / 04 TRANS CODE: SCHL: CROSS REF. ID: EFFECTIVE DATE: / / 22
Teacher/Room Number on PF 3 • The teachers’ employee numbers and room numbers must be updated on the Student Information Screen for Class Size Computation. • Future Homeroom Information Change screen (Selection H on the Future School Student Activity Menu) has been modified to allow the entry of the teachers’ employee and room numbers. 23
Future. Teacher/Room Number NEW SI 75 -63 -X 2 OJ FUTURE SCHOOL 04/18/07 11. 49. 19 STUDENT ACTIVITY MENU ENTER STUDENT ACTIVITY OPTION. . H E = ENTRY X = ENTRY WITH ADDRESS C = CHANGE H = HOMEROOM INFORMATION CHANGE W = WITHDRAWAL S = 7 TH PERIOD BUS G = MAGNET TRANSPORTATION ELIGIBILITY TO SET CONSTANT HOMEROOM FOR HOMEROOM CHANGES ENTER NUMBER ___ TEACHER ______ ROOM ____ 24
Future. Teacher/Room Number SI 62 -62 -X 2 OJ ID NO. ACT C C C C C GRADE FUTURE SCHOOL HOMEROOM CHANGES PK HR SECT RES CDE PGM SHIFT LAST NAME 101 101 101 101 101 HOMEROOM TEACHER 106146 04/18/07 11. 55. 23 FIRST HOMEROOM 1001 25
Categorical Update (Current School) Teacher/Room Number SO 56 -25 -X 2 OI CURRENT SCHOOL HOMEROOM / TEACHER CHANGES TO SET CONSTANTS ENTER STU ID HR SECT HR TEACHER 05/15/06 14. 50. 16 HR SECTION. . . ___ HR TEACHER. . . ______ HR ROOM. . . ____ HR HR STU ID SECT TEACHER 26
Categorical Update (Current) Teacher/Room Number • SO 56 -25 -X 2 OI CURRENT SCHOOL HOMEROOM / TEACHER CHANGES 05/15/06 14. 53. 42 TO SET CONSTANTS ENTER STU ID HR SECT 101 101 101 101 HR TEACHER 777777 777777 777777 777777 HR SECTION. . . 101 HR TEACHER. . . 777777 HR ROOM. . . 0033 HR HR STU ID SECT TEACHER 101 777777 101 777777 101 777777 101 777777 27
NEW Spanish S/SL Ø Spanish S and SL w When a student is scheduled into a Spanish S or Spanish SL course, the employee number of the teacher on the Course Record screen (PF 9) will programmatically be updated on the Miscellaneous Information Screen. w Order the Spanish S/SL Class List from the Online Report Request System to verify correct placement. 28
Spanish S/SL • SI 16 -35 -X 2 OJ MISCELLANEOUS INFORMATION STUDENT ID STATUS SEX ETHNIC NAME: LAST FIRST CURRENT SCHOOL GRADE HR SECT UNSOLICITED LITERATURE MISSING CHILD INCLUDE IN SENIOR RANK MIGR C. O. E. EXTRACURRICULAR ELIG ATHLETICS TRANSPORTATION CATEGORY LUNCH HOME ECONOMICS SEM EXPLORATORY SEM COMPUTER LITERACY LEARNFARE TAP QUALIFY DT / / SINGLE? (Y OR N) GED EXIT OPTION JJSP AT-RISK PARTICIPATION _ _ _ DCF AIP: READ _ WRITE _ MATH _ SCIENCE _ 05/16/06 09: 30: 15 BIRTHDATE / / MIDDLE APP DATE ENTERED / / MIGR RES. DATE / / MIGR TERM MIGR REF SERV MIGRANT REVIEW DATE MIGR QUAL. DATE / / STUDENT SSN STUDENT CHARACTERISTIC OPPORTUNITY SCHL ASSIGN SCMS/SPAR NUMBER OCOG SPANISH-S/SL TEACHER COMM SVC DATE / COMMUNITY SERVICE HOURS / PRESCHOOL OR CHILDCARE _ FULL COST PAID _ HEADSTART _ ESE _ MIGRANT _ OTHER _ UNKNOWN _ KG READINESS _ ASSESSED BY ____ MAILING: HOUSE NO DIR STR BLDG/LOT APT CITY ZIP FLORIDA STUDENT ID 29
Help!!!!! Ø Support Services (SUS) Ø 305 -995 -3705 (Option 1) Ø Elementary Scheduling User Guide: Øe-Handbooks Ø Heat Self Service: Øhttp: //selfservice. dadeschools. net 30
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