Election Resources Introduction to IED The election division

Election Resources Introduction to IED The election division is a bi-partisan agency that: • Certifies candidates and election results for candidates that file with the state • Administers statewide voter registration system (SVRS) with the Secretary of State and HAVA • Assists the Indiana Election Commission with duties (forms, voting system approval etc. ) • IED advises election officials, county chairmen, candidates, and citizens on election law

IED Publications & Forms Ø Publications – Indiana Election Code (2010 Edition + supplement) – Election Administrator’s Manual – Election Calendar – Candidate Guide – Voter Registration Guidebook – Campaign Finance Guide

IED Publications & Forms Ø Publications – Town Election Guidebook – Election Division website: www. in. gov/sos/elections – Election Day Handbook* – Military and Overseas Voters Guide* * with assistance from Help America Vote Act office of Secretary of State (HAVA).

IED Publications & Forms Ø Election Forms – Candidate Declarations, including office and ballot vacancy forms (CAN) – County Election Board Forms (CEB) – Voter Registration Forms (VRG) – Absentee Forms (ABS) – Precinct Forms (PRE) – Provisional Ballot Forms (PRO) – Indiana Election Commission Forms (IEC)

Election Forms • How to spot a “State Form” versus a printer’s form: The state seal and a form number. Also, check the “Forms List” • State law requires that most recent version of state form be used (exc: grandfathering) • Obsolete state forms must be rejected when presented for “filing”, a defined term in state law (IC 3 -5 -2 -24. 5)

Indiana Election Code • Contains actual text of election laws (Indiana Code title 3) • Other related statutes from throughout Indiana Code. • Indiana Code citation system. • Legislative Summaries for 2 most recent years. • Next edition to be published in Dec 2011

IED Publications & Forms Ø Indiana Election Administrator’s Manual √ “Key Players” information: Federal and state offices that have special election law enforcement duties √ County Election Board hearing info √ Candidates, “sore losers”, write-ins, vacancy fillers; resignation and death notices. √ Ballot information: types, ballot order, and errors

IED Publications & Forms Ø Indiana Election Administrator’s Manual √ Absentee Ballot Printing and Procedures: Applications, Absentee Voter’s Bill of Rights; Electioneering; Processing Returned Ballots √ Military and Overseas Absentee Voters √ Polling places: poll worker disqualification; college and high school students; watchers and challengers. √ Photo ID; provisional ballots, and ballot counting rules

IED Publications & Forms Ø Indiana Election Administrator’s Manual √ After the Election: Reporting Results to the Election Division √ Tie votes and recounts √ CEB forms: CEB-6 Oath of office for appointed CEB members. √ CEB-9: Precinct level election results; rejected absentee ballots

IED Publications & Forms Ø Indiana Election Calendar (Election Administrator’s Edition) √ A 14 month calendar (December 2010 through February 2012) √ “Dates subject to change”: 2010 Calendar update issued; federal/state law changes √ Transfer of dates due to holidays or office closings. √ Cross references to forms and IC #s.

IED Publications & Forms Ø Indiana Candidate Guide √ For 2011, customized for municipal elections. √ “Cannot provide legal advice to candidate. ” √ Candidate Challenge procedures (CAN-1) √ Style of candidate name on ballot. √ City offices, “large town” offices; “small town offices” – some changes coming from census √ Candidate qualifications: SOS vote and petitions. √ Most requested candidate forms in back.

IED Publications & Forms Ø Indiana Voter Registration Guidebook √ Introduction to “Standard Operating Procedures” for the statewide voter registration system (SVRS) – cross referenced in Guidebook. √ When and how to register: extended deadlines for military and overseas voters √ Processing applications; “additional documentation” requirements √ Residence determination

IED Publications & Forms Ø Indiana Voter Registration Guidebook √ “Pending” voter registration applications. √ Voter List Maintenance – when and how are the registration lists updated √ “Fail safe” procedures to protect voters: Certificates of Error; VRG 4/12 transfers. √ Public records requests: CEB policies; VRG 24 form for electronic reports. √ Forms: “additional doc” notice; jury questionnaire; VRG 4/12 chart; federal registration form; FPCA

IED Publications & Forms Ø Indiana Campaign Finance Manual √ When and where to file √ Federal PACs; candidate committees; political parties; state and local PACs √ Requirements for reports and statements. √ Corporate/labor contributions and other restrictions. √ Qualifications to serve as treasurer.

IED Publications & Forms Ø Indiana Campaign Finance Manual √ Enforcement and Penalties: √ Late (delinquent) reports √ Defective reports √ Excess contributions √ Wrongful use of campaign funds √ “Disclaimer” violations √ Campaign finance forms; fax filing policy.

IED Publications & Forms Ø Indiana Election Day Handbook √ Basic procedures for all poll workers, to be supplemented by county election board. √ Who’s Who in the Polling Place. √ Photo ID procedures √ Voting Process and “Fail Safe” Procedures √ Voter Challenges and Provisional Ballots √ Polling Place Accessibility √ Absentee Ballot Processing at Polls

IED Publications & Forms Ø Military and Overseas Voters’ Guide √ Awarded “Best Practice” by US Election Assistance Commission. √ Registration and absentee ballot information for both military and civilian overseas voters. √ M. O. V. E requirements for absentee ballot printing and transmittal (NEW for 2010) √ How to send and return absentee applications and ballots by email, fax, or regular mail. √ Contact info for overseas faxes, county election boards.

IED Publications & Forms Ø 2011 Town Election Guidebook √ Published only for municipal election years √ Focus on “small town” elections. √ Methods for candidates to get on ballots. √ Town political party conventions. √ Town election boards √ Accessibility requirements for voters and polling place √ Model Agreement for Election Services by County √ Model Rules for Town Conventions √ Town Convention and Candidate forms

www. in. gov/sos/elections • Indiana Election Division web site: – Chock-full of information: • Searchable campaign finance reports • County election returns from 2002 forward • Specialized pages for online poll worker training, online voter registration • Military and Overseas voters • Absentee voting • Indiana Election Commission meetings