Education Database Revisions Anna Delaney Chief Administrative Officer

Education Database Revisions Anna Delaney Chief Administrative Officer, Academic Programs Office 12. 4. 07

Individual Candidate Responsibilities u u u The reappointment and/or appointment candidate will be responsible for writing the first draft of the education officer report. The reappointment and/or appointment candidate will be responsible for documenting his or her teaching contributions every year, including collecting of evaluation data if not included in HAMSTER report. The reappointment and/or appointment candidate will be responsible for writing a personal statement on the focus, strengths and accomplishments of his/her teaching contributions. 2

EDUCATIONAL DATABASE The is the revised EDB that will be in effect for promotions starting in 2008 u u u u u Section 1 – CV Section 2 – Personal statement on teaching focus, strengths and accomplishments Section 3 – Teaching activities Section 4 – Administrative teaching activities Section 5 A – Names, addresses and emails former trainees Section 5 B – Evaluation Data Section 6 A – Education Officer Report Section 6 B – Graduate Group Chair Letter Section 6 C – Other peers letters 3

EDUCATIONAL DATABASE Section 1 Please provide a copy of the candidate’s curriculum vitae. 4

EDUCATIONAL DATABASE Section 2 Please provide a personal statement from the candidate outlining his/her teaching focus, strengths and accomplishments. It should include significant contributions such as innovative teaching materials created by the candidate. The statement can be no longer than ONE page. 5

EDUCATIONAL DATABASE Section 3 List all teaching activities in which the candidate has participated during the past three years. The activities should be organized by year and by type. For each course or other teaching activity, provide details about the frequency of teaching and the hours of contact with student (s). The template for section 3 will contain discreet subsections for undergraduate medical education didactic teaching, clinical teaching, mentoring and/or research training, and continuing medical education. Example for Undergraduate Medical Education Didactic Teaching (lectures, small group discussions, labs) : Date Teaching Type Title Location Type of Student Frequency Total Hours of Contact Number of Students May 2005 Lecture Ovarian Cancer Penn Med First Year students Once 1 150 May 2005 Small Group Ovarian Cancer cases Penn Med First year students Once 2 20 Sept 2006 Workshop New Research in clinical genetics Penn Med Graduate Students Once 1 15 6

EDUCATIONAL DATABASE Section 4 Provide information on the administrative teaching activities for the past three years. The template for section 4 will have discreet areas for administrative efforts, thesis committees and other educational activities. Example for Administrative Efforts (Course Director, Selection Committees, Education Officer) : Date Position/Title May 2006 Course Director, Reproduction Course in Module 2 Curriculum 2000 5/03/05 12/13/05 Organizatio n or Group Location Chair (Y/N) Frequency Total Hours of Commitment Penn Med N Once per year 120 Committee Member Residency Selection Committee Penn Med N Bi-Monthly 25 Interviewer SOM Admissions Committee Penn Med N Weekly 10 7

EDUCATIONAL DATABASE Section 5 A Please provide names, addresses, and e-mail of up to 10 individuals (medical students, graduate students, house-staff, physicians in continuing medical education, nurses, other health care professionals, etc. ) whom the candidate has taught, particularly during the past 3 years, indicating whether contact was on an individual basis or in a small group setting. The Subcommittee on Teaching Evaluation will solicit letters from all these individuals. NOTE: Once five letters have been collected, the dossier will be prepared for review. Example: Name Street Address City, State, Zip E-mail/Phone Individual Small Group Mary Smith 222 Elm Street Philadelphi a, PA 19104 Msmith@aol. com 215 -222 -6666 Individual Joe West 111 Sixth Avenue New York, NY 12214 Jwest@yahoo. com 213 -555 -7744 Small Group Jane Doe 321 Highway Road Greenville, NC 65432 Janed@mail. med 514 -887 -9076 Course Title Individual 8

EDUCATIONAL DATABASE Section 5 B Please provide evaluation data of the candidate's teaching performance, including quantitative ratings. Evaluation data for undergraduate medical education and graduate medical education teaching will be found in the individual candidate’s HAMSTER report. It is up to the candidate to collect and maintain evaluation data for BGS and CME activities. This data should be referred to in the Education Officer report. 9

EDUCATIONAL DATABASE Section 6 A Please provide the education officer report which evaluates the candidate's teaching performance. This report should provide a detailed summary of the faculty teaching activities, including the degree of participation and a performance evaluation for each activity. As noted earlier, this report should also refer to the evaluation data from Section 5 B. Please note – if there are outlier data in Section 5 B, it must be explained in this report. 10

EDUCATIONAL DATABASE Section 6 B If applicable, please provide a letter from the chair of the graduate group with which the candidate is primarily affiliated, describing the candidate's participation in graduate student training. This primarily applies to basic scientists. Section 6 C Other peers. If appropriate, evaluations of teaching performance maybe submitted from other peers who have had an opportunity to observe the candidate teach. The Subcommittee will not solicit these letters, they will need to be provided by the candidate. 11

EDUCATIONAL DATABASE Deadlines Promotion from Promotion to Effective Year Due Date Assistant Associate July 2009 May 14, 2008 Associate Full July 2009 December 14, 2007 Associate Full July 2010 December 19, 2008 12

Teaching Awards The Academic Programs manages the process for the following awards: u u u u u The Christian R. and Mary F. Lindback Award for Distinguished Teaching* Provost’s Award for Distinguished Teaching* The Leonard Berwick Memorial Teaching Award The Robert Dunning Dripps Memorial Award for Excellence in Graduate Medical Education Blockley-Osler Award Dean's Award for Excellence in Basic Science Teaching Dean's Award for Excellence in Clinical Teaching (at an Affiliated Hospital*) Dean's Award for Excellence in Graduate Student Training Dean’s Award for Excellence in Medical Student Teaching by an Allied Health Professional The Scott Mackler Award for Excellence in Substance Abuse Teaching *The recipients of the Lindback and Provost’s Awards are selected by the Lindback Committee on Distinguished Teaching. 13

Teaching Awards Departmental Data - Number of nominations from 2004 -Present Anesthesia 5 Biochemistry 1 Biostatistics and Epi. 9 Cell and Developmental Biology 3 Dermatology 1 Emergency Medicine 2 Family Medicine 1 Medicine 32 Neurology 9 Neuroscience 0 Neurosurgery 1 Obstetrics and Gynecology 1 Ophthalmology 3 Orthopedic Surgery 1 Otorhinolaryngology 1 Pathology 6 Pediatrics 31 Pharmacology 0 Psychiatry 15 Radiology 2 Urology 0 14

Teaching Awards Deadlines u Nomination Forms – typically due mid July to Kelli Wilson u Dossier – TWO copies typically due by end of November u Award Decisions – with the exception of the Lindback and Provost awards, the committee meets to vote on award winners in January u Lindback and Provost – these awards are voted on in February by a subcommittee of the Vice Provost’s Office u Awardees are notified in March/April and are invited to graduation Please try to submit potential candidates! We Know there are good teachers out there! 15