Education and Academic Affairs Trainee Application Process —

Education and Academic Affairs Trainee Application Process - UM Residency Programs provides accurate and timely monthly schedules to VAMHCS Resident Coordinators and Education; - Vital to Resident disbursement process and position requests. - At the beginning of March, e-mail is sent to UM Resident Coordinators; UM Resident Coordinator completes a Trainee Qualification Credentials Verification Letter (TQCVL); due to VAMHCS Education by mid-June ; Applicant completes Resident Application, Declaration for Federal Employment, ID Request Form; Application packet is sent via e-mail to appropriate VAMHCS Resident Coordinator, this must be received prior to rotation; VAMHCS Resident Coordinator completes personnel action requests and forwards application to HR Office; Education oversees process; serves as Point of Contact for any issues. 1

Education and Academic Affairs CRISP/Computer Access Process - Continuous Readiness (in) Information Security Program; Incoming trainee self-registers on the VA Talent Management System website, which can be accessed from any computer (www. tms. va. gov); Returning Trainees complete Mandatory Training for Trainees (Refresher) course; New Trainees complete Mandatory Training for Trainees (Initial) course; Trainee or UM Resident Coordinator sends Certificate of Completion to VAMHCS Clinical Resident Coordinator; VAMHCS Clinical Resident Coordinator completes a Computer Access Request (ECAR); Office of Information Technology creates account; Clinical Centers provide codes; and Clinical Informatics provides introduction to Computerized Patient Record System. 2

Education and Academic Affairs VA Badging Process - - When fingerprints are completed, Personnel Security gives the Trainees a contact number to schedule a return appointment to receive a VA badge within a 120 day window; Important that Trainees call the contact number for the return appointment; All Trainees must obtain a VA Badge in order to access the VA computer system. In order to comply with DEA guidelines, VA Badges are necessary in order to e-prescribe controlled substances for outpatient prescriptions; Clinical Services (with Education oversight) will track receipt of badges by Trainees; 3

Education and Academic Affairs VAMHCS Points of Contact - Linda Keldsen, Acting Business Manager, 410 -605 -7178 Linda. Keldsen@va. gov Sherman James, E&AA Program Support Assistant (Baltimore), 410 -605 -7165, Sherman. James@va. gov Timothy Smith, Human Resource Specialist (Perry Point) 410 -642 -2411, ext. 7030, Timothy. Smith 5@va. gov VAMHCS OI&T Help. Desk 410 -642 -1115, VAMHCSIRMHelp. Desk@va. gov Cindy Lewis, Clinical Informatics Coordinator (Baltimore 410 -605 -7000, ext. 4986, Cynthia. Lewis 8@va. gov 4