Educating for Careers Spending Perkins March 3

Educating for Careers Spending Perkins $$$ March 3, 2015 Presented by: Christy Gardner Matthew Parsons CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction

What is Perkins? TOM TORLAKSON State Superintendent of Public Instruction Federal act established to improve career-technical education programs, integrate academic and careertechnical instruction, serve special populations, and meet gender equity needs

Purpose of Perkins TOM TORLAKSON State Superintendent of Public Instruction • IMPROVE: modify or update existing programs • ENHANCE: the effectiveness of existing programs • EXPAND: develop and implement new programs or provide additional offerings

Who is eligible? TOM TORLAKSON State Superintendent of Public Instruction Perkins funds are available to: • Secondary LEAs, grades seven through twelve (Section 131) • Postsecondary LEAs serving Adult and ROCPs (Section 132)

How Can My Agency Receive Perkins Funding? TOM TORLAKSON State Superintendent of Public Instruction • Develop a CDE approved 5 year local plan, and… • Submit CDE 20/21 for Adult/ROCP • Complete annual application online (upon approval of local plan)

Allocation (131) TOM TORLAKSON State Superintendent of Public Instruction • 30% is based on the LEAs proportion of the State’s kindergarten through grade twelve (K-12) enrollment • 70% is based on the LEAs proportion of the State’s K-12 enrollment of students from homes with incomes below the poverty level

Allocation (132) TOM TORLAKSON State Superintendent of Public Instruction • Based entirely on the number of economically disadvantaged adults enrolled in CTE programs during the previous program year • CDE-20

Consortiums TOM TORLAKSON State Superintendent of Public Instruction • $15, 000 or less (secondary) • $50, 000 or less (postsecondary) • Waiver (rural, inability to join)

TOM TORLAKSON State Superintendent of Public Instruction Fundamental questions to consider prior to requesting Perkins expenditure approvals • Is the teacher properly credentialed? • If so, is the CTE teacher teaching a qualified CTE sequence of courses totaling 300 hours or more?

Use of Perkins Funding TOM TORLAKSON State Superintendent of Public Instruction Supplement vs. Supplant • Always ask: “What would have happened in the absence of federal funds? ”

Use of Perkins IV Funds • 85% must be spent in CTE classrooms TOM TORLAKSON State Superintendent of Public Instruction 85% 10% 5% • 10% can be spent on other CTE activities outside the classroom • Up to 5% can be spent on Program Administration

85% goes to CTE classes TOM TORLAKSON State Superintendent of Public Instruction • • Program planning Curriculum development Professional development activities Internships for teachers Activities that address integration of academics and CTE Instructional equipment related to a CTE industry sector Staff and operational costs for state and nationally recognized career technical student organizations (CTSOs) Programs for Special Population students enrolled in CTE programs

Use of Perkins IV Funds (Cont. ) $$ for the classroom TOM TORLAKSON State Superintendent of Public Instruction 10% Up to 10 percent of the grant allocation may be expended to provide other activities that support CTE and that may not occur in a classroom.

Use of Perkins IV Funds (Cont. ) TOM TORLAKSON State Superintendent of Public Instruction • Career guidance and academic counseling for students participating in CTE • Involving parents, business, labor in design, implementation, evaluation of CTE • Provide CTE completers with placement assistance in jobs, advanced education or training

Use of Perkins IV Funds (Cont. ) $$ for the classroom TOM TORLAKSON State Superintendent of Public Instruction Other CTE Activities 5% Up to 5 percent of the grant allocation may be charged for the direct or indirect costs of administering the grant.

Use of Perkins IV Funds (Cont. ) TOM TORLAKSON State Superintendent of Public Instruction An LEA usually applies its indirect cost rate for the administration of a grant in order to cover agency wide, general management costs.

Purchase CTE Equipment TOM TORLAKSON State Superintendent of Public Instruction • Upgrade equipment for CTE programs to align with industry standards. • Equipment must be directly related to the CTE industry sector, NOT equipment that the district provides to academic teachers, i. e. LCD projectors or Smart. Boards.

What are the Rules on Perkins IV Equipment Purchase & Inventory? TOM TORLAKSON State Superintendent of Public Instruction • Equipment is defined as having a purchase price of $5, 000 or more and a useful life of one year or longer • Equipment shall be maintained in a historical or trace inventory system if the equipment is worth $500 or more and a useful life of one year or longer • Equipment shall be identified as having been purchased with Perkins funds 18

CTE Equipment – Capital Outlay TOM TORLAKSON State Superintendent of Public Instruction • CTE Equipment over $5000 per item is considered Capital Outlay • Permission is required to purchase any Capital Outlay piece of equipment • Complete the form found on the CDE Perkins Web page: http: //www. cde. ca. gov/ci/ct/pk/documents/outlay. doc • E-mail the form and a copy of the bid or quote to your CDE consultant who will review and approve the expenditure

Books and Supplies TOM TORLAKSON State Superintendent of Public Instruction • Supplemental textbooks Supplemental • Supplies that improve, enhance, or improve enhance expand the program in order to keep up expand with industry standards

Field Trips and CTSOs TOM TORLAKSON State Superintendent of Public Instruction • Students: Field Trips and CTSOs: – Student transportation to visit an industry related facility; NOT college field trips for all students. – Student registration fees for CTSOs, transportation to conferences/events for CTSOs – Professional Development materials from CTSOs – Curriculum support materials from CTSOs • Teachers: – Travel, lodging, and registration for CTSOs – • NO professional membership dues NO

TOM TORLAKSON State Superintendent of Public Instruction What Expenditures CANNOT Be Made with Perkins IV Funds?

Unallowable Expenditures TOM TORLAKSON State Superintendent of Public Instruction • Individual dues/memberships for professional societies or organizations • Gifts, door prizes, trophies, awards that become the personal property of a student, teacher, etc. • Instructional aids, uniforms, tools or other items that may be retained by students • Promotional items, such as T-shirts, pens, cups, key chains and other memorabilia.

Unallowable Expenditures TOM TORLAKSON State Superintendent of Public Instruction • Lodging, food, dues, individual transportation for students in CTSOs • Out-of-state travel for students • Conference travel not related to CTE program improvement • Meals, banquets, entertainment – No food for meetings

Unallowable Expenditures TOM TORLAKSON State Superintendent of Public Instruction • Furniture, files and equipment used by a CTE teacher (if the LEA provides the academic classrooms with laptop computer, LCD projector, Smart. Board, etc. , the same equipment must be provided in CTE classrooms)

Unallowable Expenditures TOM TORLAKSON State Superintendent of Public Instruction • Standard classroom furniture not specific and unique to the CTE program (tables, chairs, desks, etc. ) • General storage files or cabinets not designed to store specific tools or equipment • Vehicles such as automobiles, trucks, buses, utility vehicles, airplanes, boats, golf carts

Unallowable Expenditures TOM TORLAKSON State Superintendent of Public Instruction • Constructing, renovating or remodeling facilities • Equipment or supplies not used directly to teach CTE skills to students • Salaries or wages paid to students • College testing fees for students, college course fees for teachers, distance learning fees

Unallowable Expenditures TOM TORLAKSON State Superintendent of Public Instruction • Tuition for either technical or academic courses for a teacher to meet degree or certificate requirements • Costs of advertising and public relations designed to solely promote the LEA

TOM TORLAKSON State Superintendent of Public Instruction Perkins IV funds are provided to LEAs on a reimbursement basis only.

Your Application TOM TORLAKSON State Superintendent of Public Instruction • Narrative (Details, details) • Budget • When doing a revision or claim – remember: (Details, details, details)

Questions to Ask Yourself TOM TORLAKSON State Superintendent of Public Instruction • • • Who is requesting this purchase? i. e. CTE Teacher What is the request? Why is this expenditure necessary and is the cost reasonable? How was this activity, service or supply paid for in the past? What would you do if you did not have the Perkins funds?

Thank you - TOM TORLAKSON State Superintendent of Public Instruction • Remember we have office hours during this conference • Otherwise you can contact your consultant via email or phone at the CDE