Ector County Courthouse Needs Assessment Study Status Report

Ector County Courthouse Needs Assessment Study Status Report Brinkley Sargent Architects Greg Read Gina Irwin January 12, 2015

2 Goals of Study p p Analyze current departments and determine future space needs in order to accommodate future growth. Establish condition and constraints of existing Courthouse building and site and determine ways to satisfy future space needs. Determine the acreage needed to accommodate the future building and parking needs. Establish Viable development options with total project budgets and project schedules.

3 NEEDS ASSESSMENT METHODOLOGY p Gather Facts n n n p n Meetings with key staff from each department Identify department procedures w/future flexibility Determine Space Needs n n n p Org Charts and Comparable Data Conduct Meetings n p Develop research forms for staff to complete Review current and future organization charts Review current building / site plans Population and other factors Identify staff and work spaces Determine appropriate size for support spaces Establish Total Square Footage needs Conduct On-Site Staff Meetings Departmental Space Needs Total Square Footage (all facilities in study) Develop Options and Pricing n With needs established and site and existing building reviewed, develop options for satisfying needs and project budget Development Options and Budgets

4 Study Basis p Study based upon County resident population at 2034 Source A – County provided data Source B – based on Texas State Data Center 0. 5 migration method Source C - based on Texas State Data Center 1. 0 migration method 200, 000 used for 2034 - County consensus

5 Needs Assessment p p Have met with staff 3 times and reviewed projected space needs for 10 and 20 years. Departments involved in the study: County Court @ Law District Court County Clerk District Clerk County Attorney District Attorney Justice of the Peace Law Library Adult Probation Compliance Child Protective Services CASA Post Sentence Monitoring Court Security/Sheriff

Staffing Analysis p New staff to service projected needs 6

Comparable County Staff 7

8 Court Statistics – District Court

9 Court Statistics – County Court

10 Space Standards p Space sizes are defined by function n Workstation or private office? n Right-sizing for function by position n Sketched specialty spaces to determine proper size by use

11 Additional Right Sizing Addressed handicap accessibility requirements p Security p n n Increased capacity at security checkpoint for public Added security checkpoint for staff Separation of flows through building – distinct movement of public, staff, and detainees p Creating defined public circulation, waiting and court conference spaces to accommodate future needs p Jury Pool size to meet future court demands p

12 Space Saving Measures Taken Shared holding between two District Courts p Standardized all court audience sizes, except CPS court p Shared break and work areas between two District Court Admins, typical p Adjusted current filing methods to provide more efficient, condensed filing footprint p Future staff workspaces in some departments will be short-term file storage space; allows for departments to convert to digital files over time p

13 Building Needs Courtrooms for 2034 p p p District Court – 5 (at present, 4 are required) Attorney General Court – 1 County Court at Law – 3 Child Protective Services Court – 1 TOTAL = 10* Status of Square Footage Needs p p Projected 2024 Courthouse SF = 168, 503 SF Projected 2034 Courthouse SF = 183, 383 SF *Total does not include 2 shared Justice of the Peace Courtrooms

14 Building Needs – Possible Reductions p p JPs are moved to respective districts Reduction of conference/meeting spaces at District Attorneys Office No off-site storage brought to courthouse Utilize roof top mechanical systems Status of Reductions p p 2024 Courthouse SF = 152, 488 SF (-15, 663 SF) 2034 Courthouse SF = 168, 328 SF (-16, 093 SF)

15 Current Building p Ector County Courthouse n n n Original Structure built in 1938 Additions in 1964 and 1985 Total Square Footage of facility = 138, 180 sf Due to structural inefficiencies (estimate 8% loss), useable area of the existing facility = 127, 125 sf Existing Parking = 212 spaces Assigned Parking = 37 + 4 = 41 p Approximate Public Parking in Lot = 171 p

16 Current Building - Basement

Current Building – Level 1 17

Current Building – Levels 2 and 3 18

19 Current Building Analysis

20 Building Analysis – Primary Issues p Lack of compliance with current codes if renovation is undertaken n p p Building Codes Texas Accessibility Standards / ADA Texas State Energy Code All mechanical, electrical, and plumbing systems have met or exceeded anticipated service life Current layout not conducive to select demolition or partial renovation – all internal space needed to accommodate projected growth and resolve security issues

Security/Circulation 21

Security/Circulation 22

Security/Circulation 23

24 Building Analysis – Primary Issues p Lack of compliance with current codes if renovation is undertaken n p p p Building Codes Texas Accessibility Standards / ADA Texas State Energy Code All mechanical, electrical, and plumbing systems have met or exceeded anticipated service life Current layout not conducive to select demolition or partial renovation – all internal space needed to accommodate projected growth and resolve security issues Current value remaining in building limited to structure and exterior screening walls

25 Renovation Considerations p Single Phase Renovation n Temporary Court Space Costs p p p n n p Finish Out Tele/Data Rent Moving Costs (twice) Environmental remediation of existing building p Multi Phase Renovation n n Extended Construction Time Temporary Court Space Costs p p p n Finish Out Tele/Data Rent Moving Costs Environmental remediation of existing building General Renovation Considerations n n n Impact to public needing to conduct business in construction zone Impact to staff operating in construction zone Potential lost County revenue due to departments being shut down for periods of time for construction issues or moves

26 Current Useable Area Projected Needs With Possible Reductions *Balance/ Deficit 2024 Needs 127, 125 168, 503 152, 488 (25, 363) 2034 Needs 127, 125 183, 383 168, 328 (41, 203) * Balance is current useable area minus possible reductions square footage

27 Capacity of Existing Site p p p Adds required square footage Maintains current onsite assigned parking, but does not secure parking Does not address other parking needs Basement First n io dit Ad Existing Court Facility Second Third

28 Established Parking Needs p In a typical day, each type of parking area was reviewed to accommodate the entire facility: n n n Enclosed/Secure Staff Secure County Vehicles Take-Home p Shifting p n Total calculated spaces = 294

29

30 Parking p City Zoning has no required parking in Central Business District; however, if calculated for a non-CBD site, expected parking = 561 spaces. Zoning Count Staff Count Needed to cover Zoning/Public p 561 -294 267 Existing Public Parking is 171, so the deficit in public spaces is: 267 – 171 = 96 spaces

31 Next Steps Public Meeting(s) p Review Renovation Options p Analyze Potential New Site(s) p Create Budgets for Options p Present Findings p Finalize Report p

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