Скачать презентацию e-tendering Danish Defense Procurement Project Repair and Maintenance Скачать презентацию e-tendering Danish Defense Procurement Project Repair and Maintenance

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e-tendering Danish Defense Procurement Project: Repair and Maintenance of Buildings By Niels B. Sørensen, e-tendering Danish Defense Procurement Project: Repair and Maintenance of Buildings By Niels B. Sørensen, Projectmanager 1

Danish Defense Procurement Project • Repair and maintenance of Buildings • Office machines • Danish Defense Procurement Project • Repair and maintenance of Buildings • Office machines • Office supplies • Office furniture • Computers • Food • Telephone services • Small vehicles • Consultants e 2

Considerations Repair and Maintenance of Buildings Types of work Urgent Focus area Planned Projects Considerations Repair and Maintenance of Buildings Types of work Urgent Focus area Planned Projects Method of procurement Hourly rates/ Ad Hoc Frame contracts Price list Project based Suggested action: • Contracts based on hourly rates • Tenders for broad regional frame contracts based on price lists on defined work combined with hourly rates. • Mini-tenders • Combination of identical projects 3

Context Framework: • Expenditure: CZK 1 – 1, 4 Billion/year • Suppliers: >500 • Context Framework: • Expenditure: CZK 1 – 1, 4 Billion/year • Suppliers: >500 • Work categories: 14 • Local Building Centers: 5 • De-centralized and fragmented contracting Objectives: • Savings: 15% = CZK 160 Million/year • Centralized contracting • Local planning and ordering • <=100 suppliers • 100% compliance with EU-regulations 4

Functional + regional 11 types of work and 15 regions 165 sub-contracts Primary, secondary Functional + regional 11 types of work and 15 regions 165 sub-contracts Primary, secondary and tertiary supplier on each sub-contract: Total 495 sub-contracts 5

Electronic tendering; why ETHICS? • Numerous potential bidders • Many regions • Many types Electronic tendering; why ETHICS? • Numerous potential bidders • Many regions • Many types of work = many different specifications • Requirement for • detailed documentation throughout the bidding process • automated selection process • easy communication with the bidders • as little administration as possible • focus on the project – not the process • proven off the shelf system tailored to the needs of the Danish Defense • hot line service 6

Restricted procedure Pre-qualification: • 23 question groups in 6 areas: • • General information Restricted procedure Pre-qualification: • 23 question groups in 6 areas: • • General information Application for type of work and region. Economical information Technical abilities • List of references • Quality assurance • Information on staff and their training • Security • Additional information 7

Pre-qualification • 670 applied for access to the special homepage. • 348 applied for Pre-qualification • 670 applied for access to the special homepage. • 348 applied for pre-qualification • 1, 3 GB data received (7 – 10 meters of shelf) • 210 pre-qualified • 2 complaints were filed (and later withdrawn) 8

Tender (lowest price) Easy access to all bidding material (44 documents) • Questionnaire with Tender (lowest price) Easy access to all bidding material (44 documents) • Questionnaire with only 2 questions • Bidding sheets for all types of work including general and specific requirements (27 documents) • Handling of Q and A (17 documents) • 800 MB of data received (4 – 6 meters of shelf) 9

Outcome • • 155 suppliers made bids for 495 sub-contracts. 115 awards for 409 Outcome • • 155 suppliers made bids for 495 sub-contracts. 115 awards for 409 sub-contracts 98% coverage across sub-contracts and economy Savings: ? 10