e HMS Presentation Agenda Introduction

e. HMS Presentation Agenda • • • Introduction Features / Modules Standards Features Employee Login features Administrator Login feature Sample Reports

Introduction The attendance management system, e. HMS, provides – improved efficiency, accuracy and productivity to the resource management – attendance management – pay-roll integration – Leave Management – Travel and Reimbursement Module – Helpdesk, Meeting Schedule – Training – Data Repository ( policy, procedure etc document) – integrates with attendance and access control – provides attendance, late clocking exceptions, overtime information of employees to the HR, payroll and admin

e. HMS Presentation Key Features • Web based software available on Microsoft. Net® platforms with SQL Database. • Automates business to employee administrative and strategic processes. • Accessible to every employee with self service features Work flow based. • Automates routine HR and employee processes, allows managers and employees to directly access key functional business processes, information and / reports. • Maintains / manages HR data.

e. HRMS Home - links to module

Standard Modules/Features

Add on Features • • • Opinion Poll Hall Of Frames Blogs Graffiti News and scrolling Message Wish your Buddies (Birth Day Wishes and alerts)

Employee Data Bank Module

Employee Data Bank (EDB) The EDB of e. HMS, provides • Define organization level data like dept, sub dept, Level, category etc • Employee data like official info, Personal, Payroll, Attendance • All the masters data • This is one time set data • Bulk upload through xls is possible • Reports

Organization Level Master Data

Employee Master

Admin Screen for Employee Master

Leave & Attendance Module

Attendance & Leave Modules The attendance management system, e. HMS, provides • Improved efficiency, accuracy and productivity to the resource management • Attendance management • pay-roll integration • Leave Management with workflow • Integrates with attendance and access control • provides attendance, late clocking exceptions, overtime information of employees to the HR, payroll and admin

Attendance Features • Functionalities – Downloads IN-OUT data from access control system – Attendance module – Manual punch module – Attendance Authorization (as OT/COMP OFF /Attendance) – Over Time (OT) authorization module – Apply for ON-DUTY, ON-TRAVEL, LEAVE, COMP OFF – Manage shifts and rotation – Pay-roll system integration and report in multiple formats – Leave planner /manager tray for pending action items – Employee IN-OUT reports – Control over - shifts, weekly off, holidays, travel routes

Attendance Home Page

Leave Module Features • Functionalities – Manage Leave: apply, approve, reject, withdraw etc – Leave authorization – Leave balance – Check leave history – Apply for leave – Leave planner /manager tray for pending action items – Leave details on attendance calendar – Define - leave types and rules

Apply Leave Page

Payroll Module

Introduction about Payroll • Is specially designed and developed any organization • Web based applications and can be integrated with attendance system • Employee ESS for view pay slip, IT declarations, YTD statement, IT statement etc • Tax Deduction at Source (TDS) • Employee investment under various sections of Income Tax • High flexibility in defining various allowances, deductions, leave rules etc. for the employees • Flexibility is defined PT, IT slabs, bonus, increments etc

Modules

Features and Benefits

Salary Process, upload, review salary

Multi Location Integration • The e. HMS can be integrated with multi location with multi hardware, access control system

Standard Features • User/ role based access – Administrator – Employee – Manager • • • Intranet Web based applications Multi-site integration possible Multi company, dept & location Multi-tasking/ Multi-user Localization of persons Real-time data processing Unlimited passwords and user profiles Biometrics recognition to access Parameterization of leave rules Management of back-ups Audit of the database

Standard features/supports • Supports … – Multiple Databases – Multiple Attendance / Access Devices – Multi Locations across LAN/WAN • Features … – Integrated Payroll – Integrated Security – Integrated canteen management system – Excellent GUI – Customizable Reports

Employee login features • Request approval tray - Pending requests approval tray • Current month attendance status • Monthly attendance calendar highlights – leaves/holidays – working hours less than stipulated hrs in red • Shows the IN-OUT time details on mouse hover for a day. • Managers and Administrator have access to repartee's data • Employee can access and view only his/her data

Admin login features • Set up the Master data • • Has access to all reports Setup application leave parameters Can override employee’s decision Can set new HR user profile with restricted access • • Shall set the leave /comp off rules Broadcast the messages across the company Set birthday wishes and welcome message Broadcast employee of the month/quarter etc

Reports Module

Report Menu

Standard Reports • The reports have been classified as – Daily report These set of reports gives the insights into daily attendance status like present, leave, manual entry, on-duty, on travel, absent, late/early departures, overtime etc. – Monthly report These set of reports gives the monthly performances of employee, on attendance, leaves etc – Statutory report These are standard set of statutory report required by government. The report format has been defined by government

Standard reports • • • Monthly muster : employee status, present, absent in a month, weekly off, leaves taken, and LOP for an employee Immediate punches Daily attendance/information Daily late/early/overtime Daily absentee Manual entry details (no swipe/on-duty) Leave details : leave request details On duty details Compensatory off details More… all master reports

CORPORATE OFFICE : # 1143, 18 th Main, 1 st Stage, 5 th Block HBR Layout Bangalore 560 043 Phone: +91 -80 -65682941 / 43 Business partnerships: vani@smartdrivelabs. com Sales Enquiries: mahesh. p@smartdrivelabs. com CONTACT US