e-Granthalaya A Digital Agenda for Library Automation and

e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Ram Kumar Matoria – – – – 1/45 Technical Director Library & Information Services Division NATIONAL INFORMATICS CENTRE A-Block, CGO Complex, Lodhi Road, New Delhi – 110 003 Ph. 011 - 24305487 M=09968658570 Email: rkmatoria@nic. in R K Matoria

e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Main activities in the Library – – – 2/45 Documents/Information Acquisition Documents/Information Processing Document/Information Delivery Overall Management of Man, Documents, Assets Library Computerization R K Matoria

e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l What is Library Automation? – – 3/45 Library automation is the general term for information and communications technologies (ICT) that are used to replace manual systems in the library The use of automatic machines or processing devices in libraries. The automation may be applied to library administrative activities, office procedures, and delivery of library services to users. R K Matoria

e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Why Library Automation? – For Better Management l l l l 4/45 l Documents/Information Acquisition Manpower / Physical assets Increased Operational Efficiency Improve the Quality and Effectiveness of Services Online User services Removal of repetitive jobs Increase Resource Sharing Quick delivery of services Wide access of information R K Matoria

e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l How successful we are? – Since last three decades libraries are making efforts to automate their in-house activities, functions and services l l l 5/45 Only few libraries are fully automated (10%) Many libraries are partially automated (10%) Large number of libraries not started this (80%) R K Matoria

e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Why we failed? – – 6/45 No Proper Planning/Support from Govt. Lacking of willingness among Library staff No-supportive attitude of top management Inadequate funding l Costly Hardware l Costly Library Software l Data entry headache l Maintenance Problems l Never Ending Process R K Matoria

e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l History of Library Automation – First Generation l l l – Second Generation l l 7/45 Little integration between modules Mainly Circulation & Cataloguing Specific to Hardware & O Dos Based Environment Use File System Storage l Various Platforms (UNIX/DOS) Functions are Command Driven & Menu based Use Dbase/Fox. Base Solutions for data Storage R K Matoria

e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l History of Library Automation – Third Generation l l l – Fourth Generation l l l – 8/45 Fully Integrated Modules Use of RDBMS as Back –end Solutions GUI Interface separated from database Client / Server Architecture Access to Other Server Over Networks Allows To access Multiple Sources Web- based Solutions R K Matoria

9/45 e-Granthalaya A Digital Agenda for Library Automation and Networking Library Management Systems l. A library management system, also known as an automated library system is software that has been developed to handle basic housekeeping functions of a library. – Single function. Integrated l. Realizing the important role that the library management system will play in planning and implementing library automation projects, it is necessary to educate ourselves and know more about these systems – R K Matoria Total Slides 31

e-Granthalaya A Digital Agenda for Library Automation and Networking l General Features of ILMS §Functional modules § – basic modules - cataloging, OPAC and circulation - § -- Add on- acquisition, serial control, interlibrary loan (ILL), and Web OPAC §Operating systems §-- Windows / Linux §Database systems § - Oracle, Informix, MS SQL, MS Access, Proprietary, etc… §Network architecture § – client-server architecture that uses TCP-IP to communicate across networks (LANs and WANs) /Local/LAN §User interface § – graphical user interface (GUI) is the norm for current systems because users find it easier to work with and it allows a wide range of tasks to be accomplished with a click of a mouse (Desktop Based Application/ Web Based application) §Library automation standards § – library industry standards such as AACR 2/MARC/Z 39. 50/ISO: 2709/MARCXML/RFID Standard 10/45 R K Matoria Total Slides 31

11/45 e-Granthalaya A Digital Agenda for Library Automation and Networking l Implementation Plan – Training – Data Entry l Sheet Preparation l Data Key-in l Source (Books / Catalog, etc) – Quality Check – Feedback R K Matoria Total Slides 31

12/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Availability of Library Automation Software – In-hose design l – Commercial Software (Costly) l – Needs expertise, time, resources, etc Lib. Sys, Man. Lib, etc. Free Software l l l e-Granthalaya Software from NIC KOHA New Gen. Lib R K Matoria

13/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Libraries in India (No official Census) – – – – National Libraries Public Libraries S &T Libraries Social Science Libraries Government Libraries Humanities Libraries Academic Libraries – l School / Colleges Libraries l University Libraries l Pvt Libraries R K Matoria 7 54000 1200 450 800 500 100000+ 370 5000

14/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l. . . . Library Automation Software in India In-house software - Lib. Sys – Alice – SOUL – Slim – KOHA e-Granthalaya VTLS – Others – 2000 Libraries 3000 Libraries 50 Libraries 2000 Libraries 3200 Libraries 100 Libraries R K Matoria

15/45 Automation & Networking. Components http: //egranthalaya. nic. in l l l l l Hardware Software LAN/Networking Library Management Software Training Data Entry Home Page Design Hosting Support/Migration/Up-dation

16/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l What is e-Granthalaya? – – – Library management Software Useful for automation of In-house activities Useful for automation of user services Networking of ‘Cluster of Libraries’ possible A-Z functions of the Library can be automated Local/LAN/WAN based Data Entry Solution R K Matoria

17/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Features – – – Well Integrated Modules No Duplicate Entry User-Friendly data entry forms Single/Common/Centralized Database for Cluster of Libraries(main /Branches) Common Search Interface for cluster of libraries (Web OPAC) R K Matoria

18/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Features …. contd. . – – Automatic deployment from NIC server to Client PCs (zero touch deployment) Automatic up-dation of Client Software (Data entry program) Multi-Lingual / UNICODE Compliant database supports 10 Indian scripts / 15 Regional languages Copy Status display in real-time R K Matoria

19/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Features …. contd. . – – – – Member-Specific data accessible over Internet/ Intranet Member dues/ fine/due date/ circulation transactions made available over Intranet/Internet CAS/SDI generated automatically in Real Time on just single click Exhaustive Web OPAC Interface Single form used for Circulation of all kinds of Reading materials (books, bound journals/loose issues) Barcode/RFID/Smart Card Integration for Circulation Parent-Child relationships in Catalog/Copies records Exhaustive Library Statistics Report R K Matoria

20/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Features …. contd. . – – – – Automatic Scheduling of coming loose issues of journals Editing of any records possible – no locking of records Search of Circulation Transactions from every angle Email Integration Printing of Bar Code labels built-in Digital Libraries Integration(Micro-Docs) built-in Generate Library Bulletin R K Matoria

21/45 e-Granthalaya A Digital Agenda for Library Automation and Networking Networki http: //egranthalaya. nic. in l Features …. contd. . – – – News Clipping Manager built-in Download Records from other libraries/Internet Export records to CSV Files, MARC 21, MARC XML, ISO 2709, Excel, and MS Access File Exhaustive Reports Service Digital Repository of Full-Text articles, News and Books chapters Search Z 39. 50 Servers from Internet R K Matoria

22/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Modules (Data Entry Program) – – – – – Admin Acquisition Cataloging Circulation Serials Micro Documents Manager Budgets Search Web OPAC (Internet based Search Module) R K Matoria

23/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Distribution/Costing Policy – – – Software Provided at zero cost to the Libraries. Training/support/up-gradation – Free Hosting of individual database/web site free for Govt. Libraries Hosting of Catalogs in NIC Server in a shared database – building of Union Catalogs. – FREE A Home Page to each member Library - FREE R K Matoria

24/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Change/Up-gradation Policy – – On the basis of feedback from existing users On change in the technology / new platform /Development environment, etc l l We regularly upgrading software to cater the needs of all kinds of libraries in India We inform to the users and migrate their existing version to the new version Updates are available at http: //egranthalaya. nic. in Union Catalog Available at http: //www. e. GLib. Net. Gov. in R K Matoria

25/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Versions and releases – – – 2003 - Ver. 1. 0 (Public Libraries Edition) 2005 - Ver. 2. 0 (Govt. Libraries Edition) 2007 - Ver. 3. 0 (Network Edition) – Rel. 23 l l – Local/LAN Database Connectivity Remote/WAN Database Connectivity 2015 – Ver. 4. 0 (Enterprise Edition) – Web Based R K Matoria

26/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l New Features in Ver. 4. 0 – – – – Based on. NET 4. 0 ASP. NET Application Web based / Cloud Ready Application hosted in NIC for Govt libraries Enterprise Edition with a Centralized Database for all the libraries under one Department Built-in APIs for External Services like Google/Amazon/LOC Crystal Reports in pdf/doc/html format Integration with Postgresql – an open source DBMS Integration with MS SQL Server R K Matoria

27/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Implementation of e. G 3 – Option 1 (Paid Project) l Turnkey Solution from NIC/NICSI for the following: – On-site Installation and setup l 100 Records Sample Data Entry of books / members l 3 -Days On-Site Training l One Month On-Site Support – Data Entry, Data Migration – Manpower Deployment – Option 2 l Get CD of Software from NIC – implement /run/maintain your self l Get Online support from NIC, Attend NIC Training at your cost. R K Matoria

28/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Support from NIC – – l Email Phone VC in NIC Centre Team. Viewer/Ammyy NICSI Paid Services – – – Data Entry (Basic/Advance/With PC/Without PC) On-site Training, Installation, 1 Month Support, 100 Records Sample Data Entry Data Migration Manpower Deployment Web Site Design/Hosting R K Matoria

29/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Components (e. G 3) – Front End (Data entry) Program (Windows Forms) l – Back End (Database) – MS SQL Server 2005 l – Installed on Server Pc Search Interface (Web OPAC) – Web Forms l – Installed on Each Client PCs Installed on Server Pc Granth. Service (Web Services) for Remote DB Connectivity l Installed on Server PC R K Matoria

30/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Implementation Mode – Stand – Alone Mode l – All components in single PC (Windows XP/Vista/Win 7 with SQL Server 2005/2008 Express Ed) Client/Server Mode l Local/LAN Based Implementation Data Entry Program in all Client PCs (Windows XP/Vista/7) – Database/Web. OPAC in Server PC (Windows XP/vista/7/Server 2003/2008 with SQL Server 2005/2008 Express or Standard Ed) – l Remote/WAN Based Implementation Data Entry Program in Remote Client PCs (Windows XP/Vista/7) – Database/Granth. Service/Web. OPAC in Centralized Server PC (Windows Server 2003/2008 With SQL Server 2005/2008 Standard /Enterprise Ed) – R K Matoria

31/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l System Requirements – – FOR Client/Server Mode: One Server PC With Min 4 GB RAM l l – Client PCs l l l – Windows Server 2003/2008/2012 (OS) MS SQL server 2005 /2008/R 2/2012(Standard Edition) P IV with Standard Confiuration, Min 2 GB RAM LAN Connectivity Windows XP/Vista /Win 7/8 For Stand-Alone –Win XP/Vista/Win 7/8/Win Server R K Matoria

32/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Users of Software l l l l l Govt Libraries (Ministries/Deptts) Police Libraries (102) NVS (500 + schools) KVS (Kendriya vidayalayas) = 1000 Public Libraries Industrial Libraries NGO Libraries University Libraries Pvt Institute Libraries Schools/Colleges Libraries R K Matoria

33/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Installation of e-Granthalaya (3. 0) – – Run SQL Server 2005 Setup from CD on Server PC Run Client Program Setup from CD on each Client PCs Make Database Connectivity from all Clients PCs Install e. G 3 OPAC on Server PC R K Matoria

34/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Standards Implemented – – – – – UNICODE Compliant Database Multi-Lingual Interface AACR 2 Compliant cataloging MARC 21 Fields incorporated Export to CSV/Excel/MS ACCESS Files Export to MARC 21/MARCXML/ISO 2709 Format Z 39. 50 Client Search Download Catalog Records from Internet Bar. Code Integrated Smart Card Integrated R K Matoria

35/45 e-Granthalaya A Digital Agenda for Library Automation and Networking http: //egranthalaya. nic. in l Future Developments – Developing APIs for Integration of Union Catalog of Libraries to search from any web site (http: //www. e. GLib. Net. Gov. in ) More data elements to be added Download of Image from Internet SIP Interface for RFID Integration Software and Database will be hosted in NIC for all in Cloud Computing environment. Simplified Workflow Customized Fields Selection for data entry Customized Reports Built-in e-Books Reader – Ver. 4. 0 (Web Based Enterprise Ed) - 2015 – – – – R K Matoria

E-G 3: Cluster Implementation with LAN Based Database Hosting Browser based End User Interface for Web OPAC e. G 3 Client Program on each Client PC Library 1 Web OPAC Interface (ASP. NET) S e c u r i ty 36/45 Common Components of e-Granthalaya on Server PC (Windows Server 2003/2008) . NE T 2. 0 LAN Based Database Connectivity Smart Client based Library Staff Interface for Database Updation e. G 3 Client Program on each Client PC Library 2 Assumptions: LAN/Net Connectivity I n t e rn e t / I n t ra n e t Main Library + N number of Branch Libraries MS SQL Server 2005/2008 Database R K Matoria

E-G 3: Architecture Library Cluster – Automation + Networking – Remote database Assumptions: Net Connectivity Browser based End User Interface for Web OPAC (Union Catalg) • Client • PC 1 HTTP • Client • PC 1 • Client • PC 2 37/45 Library C Server PC MS SQL Server 2005/2008 Database (Centralized Database) Granth. Se rvice (HTTP) Web OPAC (ASP. NET 2. 0) Server Security HTTP R K Matoria I N T E R N E T C O N N E C T I V I T Y (H T T P ) • Client • PC 2 Library B HTTP • Client • PC 1 HTTP I N T E R N E T C O N N E C T I V I T Y (H T T P ) • Client • PC 2 Library A • Client • PC 1 HTTP Library D Library E • Client • PC 2 • Client • PC 1 • Client • PC 2 Library F HTTP • Client • PC 1 • Client • PC 2

E-Granthalaya Roadmap E-Granthalaya 1. 0 E-Granthalaya 2. 0 E-Granthalaya 3. 0 E-Granthalaya 4. 0 Public Libraries Ed Govt. Libraries Ed Network Ed ILMS Web-Based Edition + Central/Branch Libraries Networking ILMS + Networking + Cluster of Libraries +Digital Library ILMS + Networking + Cluster of Libraries Digital Library Union Catalog

39/45 e-Granthalaya A Digital Agenda for Library Automation and Networking Networkin http: //egranthalaya. nic. in After Training Jobs: 1. Install / Setup Software 2. Data Entry of Books 3. Data Entry of Membership Records 4. Circulation 5. Serials Control 6. Creation of Digital Repository 7. Online News Clipping Service 8. Web OPAC Access R K Matoria

e-Granthalaya A Digital Agenda for Library Automation and Networking Networkin (e-Granthalaya Based Services) http: //egranthalaya. nic. in Digital Repository Online Catalogs Online News Clippings Housekeeping Operations üAcquisition üCataloguing Recent Additions/SDI e-Granthalaya üCirculation üNews Clips üMicro-Docs üSerials Current Articles Member Accounts Union Catalogs üSearch 40/45 NIC, New Delhi

41/45 e-Granthalaya A Digital Agenda for Library Automation and Networking Networkin http: //egranthalaya. nic. in Our Motto “Serving to the Un-Served” R K Matoria

42/45 e-Granthalaya A Digital Agenda for Library Automation and Networking Networ http: //egranthalaya. nic. in – Thanks………. R K Matoria