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e-Governance Initiative of CPWD Computer Cell, Central Designs Organisation e-Governance Initiative of CPWD Computer Cell, Central Designs Organisation

e-Governance Initiative of CPWD An Awareness Programme for Northern Region Draft Address of Sh: e-Governance Initiative of CPWD An Awareness Programme for Northern Region Draft Address of Sh: B K Chugh, DG, CPWD At Hall No. 6, Vigyan Bhawan

Change means ‘Life’ Unable to Change means ‘Death’ • We on this earth have Change means ‘Life’ Unable to Change means ‘Death’ • We on this earth have day and night, summer and winter, dry and wet season. • Life exists on earth solely due to continuously changing environment. • Had the environment been stationary, there would not have been any life on this earth. • Life is the name of change. • Only those living beings, who are able to adept themselves to changed environment, are able to survive. • Only those, unable to change or who are dead, get perished.

Communication ‘Past’ and ‘Present’ • We, as CPWD have lived for over 156 yrs. Communication ‘Past’ and ‘Present’ • We, as CPWD have lived for over 156 yrs. • We have been able to survive so far, when the pace of technological development was relatively slow. • Means of communication have changed over these 156 yrs. • We have witnessed in our life communication through messenger, Railway Mail Service, Air Mail, telegram, telephones, telex, Fax and latest being Internet, E-mail, Video conferencing etc. • The institutional mechanisms were earlier evolved to have an assured communication. These included Registered AD, Speed Post, Under Certificate of Posting, etc. • Communication thru Internet, E-mail, Video conferencing etc is by using Information and Communication Technology (ICT), which is instant and assured and has in-built checks for assured communication.

Information & Communication Technology (ICT) • It is this ICT, which has empowered a Information & Communication Technology (ICT) • It is this ICT, which has empowered a remotely located citizen to the latest happenings in any part of globe. • It is this ICT, which is bringing revolution in Businesses & trade, Industrial / Agricultural production Remote sensing to monitor inaccessible glaciers, forest, etc Governance of a district/ state/country, Rail , water & air navigation and transport, Audio- Video and Message communication Judicial System, Criminal records and Investigation methods and – Life style of a common citizen. – – – –

Information & Communication Technology (ICT) • Confidence in ICT is reflected from: – Financial Information & Communication Technology (ICT) • Confidence in ICT is reflected from: – Financial transactions • Cheque images sent electronically for interbank clearing • RTGS/ NEFT IFSC codes made mandatory for electronic clearance – Safe air/rail traffic control • Despite increased traffic – Efficiency of Railway Ticketing and Information system • Related to reservation, late running of trains, efficient utilisation of rolling stock, etc – Judicial trial of criminals through video conferencing • To save on elaborate security needed in transportation – And many more examples could be cited

We, as CPWD • • Can we remain insulated from ICT? Can we, survive We, as CPWD • • Can we remain insulated from ICT? Can we, survive in future without ICT? Can we sustain with paper communication? Can we sustain traditional data update and record keeping – Presently, we have human factor involved at each stage • • • From thought process to translation on paper, Movement of paper from offices of initiator to that of receiver From paper to brain of receiver/ decision taker and recording decision Data transfer from one paper to another paper/ register Communication of decision again thru same route. and could be responsible for inaccuracies , wrong decisions and delayed actions • Shall we be able to survive in this competitive world with delayed actions, inaccuracies and wrong decisions.

I, as an official of CPWD? Have I changed my attitude to adopt ICT? I, as an official of CPWD? Have I changed my attitude to adopt ICT? Have I ever used e-mail communication? Do I have an e-mail account for office? Do I use PIMS mail/ e-mail for communication? • Do I surf internet for news update? • Do I check CPWD Website for latest update? • •

I as an administrator in CPWD? • Employee empowerment: – Do I empower them I as an administrator in CPWD? • Employee empowerment: – Do I empower them to be able to view and download • Salary details of any month or for any year? • Leave balance and accept online Leave Application and convey sanction? – Do I upload details of training courses, seminars, conferences for online view by employees – Do I receive/ recommend/ accept online nominations for training/ seminars

I as an administrator in CPWD? • Updation of online Database – Do I I as an administrator in CPWD? • Updation of online Database – Do I draw salary of my subordinates using Web-based Salary Module? – Do I issue orders of Transfer/ Relieve/ Joining for my subordinates using PIMS? – Do I monitor the complaints disposal in CPWD Sewa and take appropriate actions thereon? – Do I update project status in WBPMS every month? – Do I monitor my subordinates in updation of WBPMS?

I as an administrator in CPWD? • HQ website or Regional Website: – Am I as an administrator in CPWD? • HQ website or Regional Website: – Am I posted at CPWD HQ or Regional HQ? – If yes, am I responsible for generation and issue of information of interest to masses? – If, yes, do I have a User Id/ Password to upload such information on HQ or regional website? – If yes, do I regularly upload such information on HQ or regional website?

I as an administrator in CPWD? • Communication: – Do I regularly visit CPWD I as an administrator in CPWD? • Communication: – Do I regularly visit CPWD Website for update? – Have I ever attempted to use CPWD Mail? – Do I encourage communication between me and my subordinates using CPWD mail or E-Mail? • Promotion of Business: – Do I encourage enough publicity of tenders including through web-site? – Have I started using e-tender mode of receipt and processing of tenders?

CONCLUSIONS • We cannot remain insulated from ICT. • We as CPWD cannot survive CONCLUSIONS • We cannot remain insulated from ICT. • We as CPWD cannot survive without ICT. • Only when ICT is impregnated in – All processes of CPWD and – All processes are integrated through ICT Right governance and institutional mechanism within the organisation can be created. • The citizen-centric and business-centric environment with efficient and transparent organisation would offer more challenging opportunities and act as catalyst for its accelerated growth

 8 -Step Process of Successful Change 1. 2. 3. 4. 5. 6. 7. 8 -Step Process of Successful Change 1. 2. 3. 4. 5. 6. 7. 8. Create a sense of urgency. Pull together the guiding team. Develop the change vision and strategy. Communicate for understanding and buy-in. Empower others to act. Produce short-term wins. Don’t let up. Create a new culture.

Performance with Conformance Lower service costs Alignment of IT & Business To use IT Performance with Conformance Lower service costs Alignment of IT & Business To use IT in the process of CPWD functioning to bring about Simple, Moral, Accountable, Responsive and Transparent (SMART) governance to its stakeholders Better service quality Reduced delivery time

STEERING COMITTEE CORE COMITTEE DOMAIN EXPERT COMITTEE STEERING COMITTEE CORE COMITTEE DOMAIN EXPERT COMITTEE

Finance (Budget & Accounting) Contracts/Project Management Architectural and Structural Designs Human Resource, its Management Finance (Budget & Accounting) Contracts/Project Management Architectural and Structural Designs Human Resource, its Management and Development Maintenance of Landed Assets and their Management Outsourced Support Agencies and their Management viz Contractors, Suppliers, Vendors, Consultants. External Links related to Court Cases, Arbitration Cases, RTI, Parliament Questions and Vigilance related issues. Digitization of existing as well as future records.

CENTRAL PUBLIC WORKS DEPARTMENT Other desktop applications Vigilance administration Application & Registration of contractors CENTRAL PUBLIC WORKS DEPARTMENT Other desktop applications Vigilance administration Application & Registration of contractors Project Monitoring System PIMS CPWD Sewa CPWD Website Current scenario

CENTRAL PUBLIC WORKS DEPARTMENT Other desktop applications Vigilance administration Application & Registration of contractors CENTRAL PUBLIC WORKS DEPARTMENT Other desktop applications Vigilance administration Application & Registration of contractors Project Monitoring System PIMS CPWD Sewa CPWD Website Envisaged scenario ENTERPRISE SOLUTION

Call Center E-Tendering Data Center Biometric/ Smart Card Digital Signature Payment Gateway ERP Disaster Call Center E-Tendering Data Center Biometric/ Smart Card Digital Signature Payment Gateway ERP Disaster Recovery Security Token Portal DMS KM Networking Components SMS aggregator Business Intelligence ENTERPRISE SOLUTION

Envisaged solution ORGANIZATIONAL ENVIRONMENT EMPLOYEES CONTRACTORS SUPPLIERS OTHER GOVT. BODIES Computer Networking APPLICATIONS DATA Envisaged solution ORGANIZATIONAL ENVIRONMENT EMPLOYEES CONTRACTORS SUPPLIERS OTHER GOVT. BODIES Computer Networking APPLICATIONS DATA CENTER BPO/HELPLINE DISASTER RECOVERY SITE CUSTOMER CARE SECURITY SMS AGGREGATOR CALL CENTER PASSWORD MANAGEMENT

Domain Expert Groups – Roles & Responsibilities 1. To guide the project team from Domain Expert Groups – Roles & Responsibilities 1. To guide the project team from Vayam on all rules, guidelines, functions and processes of the organization 2. Full time deployment of project team 3. To identify key points of contacts who will act as Single Contact Point of 4. To coordinate with specific unit of the department 5. To ensure that all information are given to the project team pertaining to the project 6. To ensure for a given functionality, the Vayam. Tech as well as CPWD deploy the most experienced person to share knowledge and experience.

APPLICATION MODULE PROCESS APPLICATION MODULE PROCESS

Finance (Budget & Accounting) Group Constituent Members Designation The DDG (W) Chairman FO to Finance (Budget & Accounting) Group Constituent Members Designation The DDG (W) Chairman FO to DG (W) Member Superintending Engineer (DCC VII) Member Rep. of CCA (MOUD) Member Executive Engineer (Parl. W. Divn. I) Member FO to CE NDZ-I Member The Executive Engineer (RTI) Member Domain Team Member (Vayamtech) Member EE (CC-III) Computer Cell, CDO Member Secy.

List of activities captured S. No. Name Remarks 1 Budget allocation to the zonal List of activities captured S. No. Name Remarks 1 Budget allocation to the zonal offices FO(DGW)2 Additional budget allocation to zonal offices if surplus funds available with the Budget Section directorate 3 Additional budget allocation to zonal offices involving withdrawal of funds 4 Compilation & review of monthly expenditure reports 5 Reconciliation of expenditure figures reported by zones with the expenditure booked by the Pr. AO 6 Compilation & re-appropriation of accounts for the previous FY to the CCA with reasons for excess/saving 7 Preparation of saving note each grant 8 Replies to the audit observations and submission of ATNs on draft paras & CAG paras on appropriation a/c and budget estimate and utiization 9 Compilation and submission of Revised estimate (RE) for the current FY and Budgetary estimates (BE) for the next FY 10 Submission of proposals for supplementary demand for grants to the Mo. UD 11 Submission of proposals for re-appropriation of funds from plan to plan or from nonplan to non-plan upto Rs 5 cr. Within the grant and same section of the grants 12 Proposals for re-appropriation of the other funds 13 Compilation of final budget estimates and submission of surrender note 14 Preparation of works annexure for next FY printed with the DDG of Mo. UD 15 Providing material for replies to parliament questions, PAC & parliament standing committee questionnaire related to BE and expenditure 16 Reports/ returns and miscellaneous matters pertaining to budget 17 RTI related matters

List of activities captured S. No. Name Remarks 18 Forwarding inspection reports pertaining to List of activities captured S. No. Name Remarks 18 Forwarding inspection reports pertaining to field units of CPWD to the FO(DGW)concerned zonal office Audit Cell 19 Collection and compilation of information on factual statements and submission of the same to CAG 20 Submission of replies to the draft paras to CAG 21 Submission of replies to the audit/ CAG paras to the CAG 22 Reports/ returns and miscellaneous matters pertaining to audit 23 Prior approval of acceptance of tenders of the powers of DGW FO(DGW)Central 24 Prior approval of acceptance of tenders of the powers of CWB Works Board 25 Budget Allocation Zonal Office 26 Adjustments of monthly expenditures 27 Settlement of arbitration cases 28 Vetting of tenders 29 Adjustments of pending audit paras 30 Compilation of monthly expenditure statements and forward to Ministry CCA(Mo. UD) of Finance - Pr. AO 31 Compilation & Preparation of annual re-appropriation accounts statement

Contracts & Project Management Group Constituent Members Designation Chief Engineer (CSQ) Chairman SE (C&M) Contracts & Project Management Group Constituent Members Designation Chief Engineer (CSQ) Chairman SE (C&M) Member SE (P&A) NDZ-II Member SE (Elect) (P&A) DR Member SE (TAS) Member Director (Hort) NDR Member EE K – Division Member EE PWED-I Member Domain Team Member (Vayamtech) Member EE (CC-III) Computer Cell, CDO Member Secy.

List of activities captured S. No 1 2 Name Pre Construction Preliminary Estimates Receipt List of activities captured S. No 1 2 Name Pre Construction Preliminary Estimates Receipt of Clearances Detailed Estimates Technical Sanction Tendering Press Notice and preparation of NIT Floating of tender Receipt and opening of tender Evaluation of tender and preparation of recommendations Approval of recommendations Contract Award

List of activities captured S. No Name 3 Post Award Periodic Monitoring of progress List of activities captured S. No Name 3 Post Award Periodic Monitoring of progress in project and milestones Product Approval Imposition of Penalty Monitoring of Deviation in items supplied vs. items quoted Monitoring of sub standard work Approval of Extension of time Advance procurement and payment Mobilization advance Quality Control Test Checks E-Measurement Monitoring escalation/de-escalation in project cost Payment release

Architectural & Structural Design Group Constituent Members Designation Chief Architect (NDR) Chairman SE(Design) I, Architectural & Structural Design Group Constituent Members Designation Chief Architect (NDR) Chairman SE(Design) I, CDO Member Senior Architect Member Architect, R&D Member SE (P&A) NDZ-III Member SE (E) (P&A) NDR Member Director I, CSO Member AE (Library)/(CDO) Member Domain Team Member (Vayamtech) Member EE (CC-II) Computer Cell, CDO Member Secy.

List of activities captured S. No. Name 1 Planning in the fields of: i. List of activities captured S. No. Name 1 Planning in the fields of: i. Architecture ii. Civil department for structural design iii. Electrical department 2 Preliminary drawings are prepared by the architecture department 3 4 5 Preliminary estimates are prepared by the zone/circle/division based on the financial powers after inputs from electrical, horticulture departments and incorporation of information of the site After approval from the user department for preliminary drawings and preliminary estimates, the architecture department prepares the working drawings [including the structural drawings that have been prepared by zone/circle/ division] Detailed estimates are prepared by the individually for the civil/electrical/ horticulture at the zone/circle/division level

Human Resources Group Constituent Members Designation Chief Engineer (P&S) Chairman Director (S&D) Member Superintending Human Resources Group Constituent Members Designation Chief Engineer (P&S) Chairman Director (S&D) Member Superintending Engineer (Vigilance II) Member Superintending Engineer (Trg. ) I Member Superintending Engineer (Coord. )-Civil Member Superintending Engineer (Coord. )-Elect Member Dy. Secy. (Admin. ) Member Domain Team Member (Vayamtech) Member EE (CC-II) Computer Cell, CDO Member Secy.

List of activities captured S. N. Name Office of CE(NDZ-I) 1 Sanction of final List of activities captured S. N. Name Office of CE(NDZ-I) 1 Sanction of final withdrawal from GPF 2 Sanction of festival advance 3 Sanction of vehicle advance 4 Sanction of medical claims for reimbursement 5 Sanction of H. B. A EC-I Section Cadre matters of CES &CE & MES Group 'A' officers of the category of AEE (C&E), EE(E), 1 CE (C&E), ADG(W) & ADG(WS)- representation on promotion &seniority matters 2 Promotion to the grade of EE(E), SE(E), CE(C & E), ADG(WS) and DG(W) 3 Seniority in the grade of Ees (E), Ses, Ces, (C&E), ADG(W) & ADG(WS) 4 Appointments of AEEs (C&E) Posting & transfer in the grade of i. EEs(E) ii. SEs(E) iii. CEs(C&E) iv. 5 ADG(W)/ADG(WS) (A) Deputation /Foreign Assignment for officers in the grade of i. AEEs(C&E) ii. EES(C&E)/SEs(C&E) iii. CEs(C&E)/ADGs(W) /ADGs(WS) (B) Relaxation in 6 tenure of deputation period/cooling off period 7 Parliament question in respect of subjects dealt with in the section 8 VIP references in respect of subject dealt with in the section 9 Public grievances cases in respect of subjects dealt with in the section submission of Quarterly/half-yearly/yearly returns and reports relating to items of work 10 handled in the section Court cases in respect of class I Engineering officers viz. Ees(E), 11 SEs(E), Ces(C&E), ADGs(W). (as & when dealt with in the section )

List of activities captured EC-II Section Retirement a. superannuation retirement b. Voluntry retirement 1 List of activities captured EC-II Section Retirement a. superannuation retirement b. Voluntry retirement 1 c. Compulsory retirement(EEs to DG(W) Commercial Employment a. After retirement i. ADG/DG(W) 2 b. During service(voluntarily) (EEs to DG(W) Resignation a. Technical resignation b. On voluntary retirement c. On compulsory retirement 3 d. Issue of I. card (Pensioner) 4 Pension cases GPF a. Withdrawal 5 b. Advance Leave a. Sanction of leave b. curtailment/extension of leave c. cancellation of leave d. Additional charge e. Leave for higher studies 6 f. study leave 7 Exemption from passing the dep't exam to EES 8 Grant of incentive for higher qualification ii. EEs, SEs, CEs

List of activities captured 9 10 11 12 13 14 Interest a. On delayed List of activities captured 9 10 11 12 13 14 Interest a. On delayed payment of DCRG b. On leave encashment(delayed) c. other dues Property a. Annual property return b. Intimation for immoveable prop c. Intimation for movable Increments a. Annual Increment b. Increment on exemption c. special Increment RTI Cases a. Providing information b. Appeal c. CIC (In commission office) PG Cases a. Pension related PG cases b. PG cases on other dues (delay) c. Implementation of judgments Court Cases a. Relating to pension b. court cases relating to disciplinary cases and other misc matters

List of activities captured 15 16 17 18 19 20 VIP cases a. Addressed List of activities captured 15 16 17 18 19 20 VIP cases a. Addressed to Honorable UDM b. Relating to secy. UD c. Relating to DG(W), CPWD LTC advance b. Final LTC claim c. Encashment of leave on LTC Tour Programmes a. Payment of TA/DA b. TA advance Relieving /joining of officers a. Transfer grant/advance salary b. taken on the rolls (joining) c. Relieving on transfer d. regulation of waiting period Incentive a. On acquiring higher qualification & any other special qualification Disciplinary Cases-Monitoring a. Penality order issued by MOUD b. charge heet issued by MOUD c. process of charge heet on administration matters

List of activities captured 21 22 23 24 Medical a. Issue of CGHS card List of activities captured 21 22 23 24 Medical a. Issue of CGHS card b. Prior permission for tests c. Medical claims d. Medical claims above limit Vigilance Clearance a. Obtaining clearance (Vig) b. Issue of certificate c. cert. with vig. Angle Reports & returns a. Monthly reports b. Quarterly reports(Hindi) c. Annual Report d. Mis reports(cordn. ) Advances a. HBA Advance b. Motor car Advance c. Scooter Advance Permission to go abroad a. Personal visit b. Official Visit 25 c. training/Courses 26 27 28 29 Service Records a. Maintenance of SB b. Personel files c. Recording/reviewing d. transfer of services books e. Entries in service books f. Counting of past services Pay fixation a. on promotion b. As per pay comm. Report c. stepping up of pay parliament question Misc matters a. Advice sought by CEs offices b. Advice sought by other Govt. Deptts. C. Complaints of various nature

List of activities captured EC-III Section 1 Vacancies of AEs(C&E) 2 All matters related List of activities captured EC-III Section 1 Vacancies of AEs(C&E) 2 All matters related to promotion of JEs (C&E) to the grade of AEs(C&E) 3 Maintaining of ACRs & updating report 4 Reservation roaster 5 Schedules nomination of advocates 6 Reimburment of fee to Govt. Counsel 7 Approval of counter reply 8 GPF Advance /Withdrawal of AEs 9 Medical reimbursement(EX-post-facto) 10 Medical reimburment(matter obtaining permission) 11 Planning Allowance 12 Tuition fee reimbursement cases of Aes 13 Retirement matters of AEs 14 Cases related to issue of VCC 15 Revision of pension 16 All matters related to Disciplinary proceeding /vigilance cases in respect of Aes 17 Circulation of posts and forwarding of application of Aes for deputation 18 Exemption from departmental A/cs examination 19 Cases related to addition of higher qualification of Aes 20 HBA cases in r/o AEs 21 Study leave cases 22 Incentive on acquiring higher qualification 23 P. G. cases 24 RTI cases 25 2 nd ACP in r/o AES. 26 Matters related to VIP cases 27 Inter Regional Transfer

List of activities captured EC-V Section Promotion of Assistant(AD) to the post of Technical List of activities captured EC-V Section Promotion of Assistant(AD) to the post of Technical Officer and promotion of D/man Grade I 1 to the post of chief estimator(C&E) 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Posting & transfer of Assistant(AD), technical Officer & assistant architect to another station Posting of assistant (AD), Technical Officer, Assistant Architect within station Incentive for acquiring higher education transaction of moveable /immoveable properties of Asstt. (AD), T. O & Asstt. Arch. Parliament Question VIP reference Public Grievances Cases 1 st ACP cases of Assistant (AD) 2 nd ACP cases of Assistant(AD) Inter-regional transfer of work charges staff/regular classified Estt. VRS of Assistant Architect Forwarding of Vigilance clearance certificate Court & Industrial disputes cases of EC-V i. Vetting of draft reply ii. Implementing/challenging of judgments RTI cases Personal matters of regular classified staff MACPS cases of assistant architect Submission of various quarterly/half yearly/Yearly report Appointment of assistant architect 20 21 22 23 Issues of disciplinary proceeding in respect of Technical Officer and assistant Architect Reimburment of medical claims above. Rs. 2. 0 lacks Matter of promotion of sectional officer (Hort) to assistant director(Hort) Transfer & posting of assistant director (Hort)

List of activities captured EC-VI Section 1 Recruitment of JEs(Civil/ Elect)-assessment of vacancies 2 List of activities captured EC-VI Section 1 Recruitment of JEs(Civil/ Elect)-assessment of vacancies 2 Requisition for recruitment of JE(C/E) to SSC 3 Allocation of candidates to various regions 4 Inter-regional transfer of Jes 5 Grant of 1 st ACP under old ACP scheme 6 Grant of 2 nd ACP under old ACP scheme 7 RTI cases 8 Compassionate appointment in respect of JE 9 CPWD JE association matters 10 Withdrawal of resignation by Jes EC-VII Section 1 Monitoring of public grievances cases 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Fortnightly meeting regarding P. G cases/DGP cases through PMO/President secretariat etc. R. T. I cases status of VIP reference DSA unit Material for Annual reports MOUD Annual report for SC/ST/OBC and persons with disability Annual direct recruitments plan spl. Recruitment drive for SC/ST candidate spl. Recruitment drive for physically handicapped sanctioned strength for group-C, D & work charges Forwarding of various orders of Govt. of India Parliament questions Information relating to notified religion minorities i. e. Muslim, Christians, Sikhs, Buddhist and Parsis Annual Report for Prime Minister-15 th point program Annual report for representation of women members in central Govt. jobs Hindi reports on Qly. And Annual basis Weeding out of old records/files

List of activities captured EC-VIII Section 1 Court cases in respect of Class-I Engg. List of activities captured EC-VIII Section 1 Court cases in respect of Class-I Engg. Officers i. e. EEs(Civil) & SEs (Civil) cadre matters of CES group 'A' officers (Ees(Civil) & SE (Civil)- representation on 2 promotion & seniority matters 3 Promotion to the grade of EEs(C) & SEs© 4 Seniority in the grade of EEs (Civil), Ses(Civil) 5 Posting & transfer in the grade of i. EEs(Civil) ii. SEs(civil) 6 Parliament question in respect of subject dealt with in the section 7 VIP references in respect of subject dealt with in the section 8 Public grievances cases in respect of subjects dealt with in the section EC-IX section Cadre matters of group 'A' a. Dy. Architects/sr. Architects/CA/ADG(Arch) 1 b. DDH, Dir(H), DDG(H) Promotions a. Astt. Arch to Architects & Dy. Architects/sr. 2 Architects/CA/ADG(Arch) b. ADH to DDH & Dir(H), DDG(H) Seniority a. Dy. Architects/sr. Architects/CA/ADG(Arch) 3 b. DDH & Dir(H), DDG(H) Appointments a. Dy. Architects 4 b. Dy. Dir(Hort)

List of activities captured 5 6 7 8 9 10 Posting & Transfer a. List of activities captured 5 6 7 8 9 10 Posting & Transfer a. Dy. Director (hort) b. Director (Hort)/DDG(H)/ c. Dy. Architect/ d. SA/CA/ADG(Arch) Deputation & Foreign assignment a. Dy. Arch/Architects/SA b. DDH/Director c. CA/ADG Arch/DDG(H) d. Relaxation in tenure of deputation period /cooling off period Court Cases a. Dy. arch/Architects/SA/CA/ADG(Arch) b. DDH/Director(H). DDG(H) c. relating to pension d. Admin. Court cases relating to disciplinary cases and other misc matters Retirement a. superannuation retirement b. Voluntry retirement c. Compulsory retirement Commercial Employment a. After retirement, ADG Arch b. During Service(Voluntarily) Resignation a. Technical resignation b. resignation (on personal grounds)

List of activities captured 11 12 13 14 15 16 17 18 19 20 List of activities captured 11 12 13 14 15 16 17 18 19 20 Pension Cases a. On Superannuation b. On voluntary retirement c. On compulsory retirement d. Issue of I. card (Pensioner) GPF a. Withdrawal b. Advance Leave a. Sanction of leave b. curtailment/extension of leave c. cancellation of leave d. Additional charge e. Leave for higher studies f. study leave Grant of Incentive for higher qualification Interest a. On delayed payment of DCRG b. On leave encashment(delayed) c. other dues Property a. Annual property return b. Intimation for immoveable prop c. Intimation for movable prop. Increments a. Annual Increment b. special Increment RTI Cases a. Providing information b. Appeal c. CIC (In commission office) PG Cases a. Pension related PG cases b. PG cases on other dues (delay) c. Implementation of judgments VIP cases a. Addressed to Hon'ble UDM b. Relating to secy. UD c. Relating to DG(W), CPWD

List of activities captured 20 21 22 23 24 25 26 27 28 29 List of activities captured 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 VIP cases a. Addressed to Hon'ble UDM b. Relating to secy. UD c. Relating to DG(W), CPWD LTC advance b. Final LTC claim c. Encashment of leave on LTC Tour Programmes a. Payment of TA/DA b. TA advance Relieving /joining of officers a. Transfer grant/advance salary b. taken on the rolls (joining) c. Relieving on transfer d. regulation of waiting period Incentive a. On acquiring higher qualification & any other special qualification Disciplinary cases-Monitoring a. Penalty order issued by MOUD b. Charge heet issued by MOUD caprices of charge heet on administration matters Medical a. Issue of CGHS card b. Prior permission for tests c. Medical claims d. Medical claims above limit Vigilance Clearance a. Obtaining clearance (Vig) b. Issue of certificate c. cert. with vig. Angle Reports & returns a. Monthly reports b. Quarterly reports(Hindi) c. Annual Report d. Mis reports(cordn. ) Advances a. HBA Advance b. Motor car Advance c. Scooter Advance Permission to go abroad a. Personal visit b. Official Visit c. training/Courses Service Records a. Maintenance of SB b. Personel files c. Recording/reviewing d. transfer of services books e. Entries in service books f. Counting of past service Pay fixation a. on promotion b. As per pay comm. Report c. stepping up of pay Parliament questions Misc matters a. Advice sought by CEs offices b. Advice sought by other Govt. Deptts. C. Complaints of various nature

List of activities captured EC X Section References received through VIPs/MPs/PMO/President Secretariat's office regarding List of activities captured EC X Section References received through VIPs/MPs/PMO/President Secretariat's office regarding regularization of casual/daily rated workers/contract labor of CPWD scheme etc dealt in 1 the file head-09/s. no. /year-EC. X regularization of daily -rated workers, processing proposal for seeking relaxation in recruitment rules for the purpose of regularization of daily-rated workers dealt in the 2 file head-09/s. no. /year-EC. X Matters relating to Unions representing the work-charged staff of CPWD , like demonstration, strike, uniform, allowances, ACP scheme, regulation of casual worker/daily -rated worker/contract workers etc. . All union matters like preparation of brief for meeting fixed by DG(W)/ADG(S&P), for discussing the agenda items of of CPWD. Writing to police commissioner etc. when the union gives their notice for 3 demonstration , strike etc. Dealt in the file head-06/s. no. /year-EC. X Cases relating to policy matters including creation of posts, recruitment rules, overtime allowance, liveries, union matters, allowance , ACP scheme, In-situ promotion 4 etc. Dealt in the file head-05 & 22/s. no/year-EC. X JCM matters processing the proposal relating to the demands of CPWD workers like payment of Hospital Patient Care Allowance, Risk Allowance, Verification of Unions/Associations under CCS (RSA) rules, 1993 dealt in the file head-06 & 5 08/s. no/years-EC. X Arbitration of award cases of work-charged employee of CPWD Dealt in file head 6 22/s. no. /year Clarification relating to implementation of ACP Scheme, In-situ promotion scheme, Payment of gratuity act, 1972 to work charged staff of CPWD. Dealt in the file head 7 08 , 22 & 19/s. no/year-EC. X

List of activities captured 8 9 10 11 12 13 14 15 16 17 List of activities captured 8 9 10 11 12 13 14 15 16 17 Clarification sought by individual concerned relating to pension , GPF, non payment of wages, regularization of services, grant of ACP benefits Dealt in the file head -08 , 22 & 19/s. no/year-EC. X PG Cases/RTI cases relating to regularization of casual workers , ACP Scheme, pensioner benefits, gratuity etc. Dealt in file head-32 & 36/s. no. /year-EC. X Court cases filled by the departmental workers/casual/daily-rated workers/contract workers in Regional Labor Commi office , CGIT-I & II High Court, Supreme Court, Dealt in file head-19/s. no. /year-EC. X Submission of report/returns/ parliament question etc. relating to CPWD. Dealt in file head-32 & 36/s. no. /year-EC. X Clarification/Approval sought by the various division/Circle offices of CPWD regarding overtime allowance. Quarterly report to be submitted to Hindi shakha of this Directorate. Dealt in file head-32/s. no. /year-EC. X Diarizing the incoming receipts keeping movements of the files, sending communication for dispatch to CR section of this Directorate, through FTS Matters relating to RTI Act Other individual grievances/references Supply of return statement of the above cases

List of activities captured 18 Various court cases in Hindi court & supreme court List of activities captured 18 Various court cases in Hindi court & supreme court relating to service matter of W. C Staff Preparation of monthly statement of court cases being dealt directly in EC X Section and 19 other court cases of CPWD 20 CAT Cases 21 ID/LCA cases 22 Payment of Gratuity cases 23 Pension cases under ID Act 24 Adjudication proposal in ID cases 25 Prosecution proposal for non implementation of ID Award NDZ-1 Circle office 1 DIARY/DESPATCH 2 Pay fixation cases of all staff i. e. gazette & non gazette 3 Leave sanction cases of all staff i. e. gazette & non gazette 4 GPF advance /Withdrawal of gaztetted & non gazette staff 5 RTI cases 6 Pension cases of gaztetted & non gazette staff 7 monthly/Quarterly/Annual returns 8 Sanction of tuition fees/news paper & all type of sanctions 9 Pay bill/Overtime bills/arrear bills, contingency bills 10 Medical bills, TA/LTC bills & MISC bills 11 returns pertaining to budget 12 form 16, IT return 13 Sanction of purchase of office stationary, equipments & office maintenance requirements 14 Sanction for purchase of liveries of group D staff 15 Maintenance of T & P 16 Maintenance of Conf. reports of SE (P) unit & CR's of asstt Engrs of entire zone

List of activities captured SE(Circle) 1 Diary & dispatch 2 Maintenance of service book List of activities captured SE(Circle) 1 Diary & dispatch 2 Maintenance of service book 3 pay & allowances , pay fixation of staff on various occasion sanction of honorarium, leave & various advances like HBA, car advance, scooter advance, cycle advance, GPF advance 4 etc 5 Cases of appointment 6 Probation & confirmation etc. 7 Training program 8 9 10 11 12 13 14 15 Reimburment of tuition fee, medical cases, planning allowance & other various allowances ACP/MACP cases(Financial progress of staff under(ACP/MACP) deputation of staff Transfer/posting of group-D&C staff(except JE) Maintaining seniority list preparation of papers of retirement & death cases Submission of all the relevant information to the higher office for promotion , ACP/MACP cases, which falls within the jurisdiction of higher offices Compassionate appointment cases 16 OTA cases of staff deployed in connection with RDC , beating retreat, Independence Day & 2 nd Oct etc. Administration 1 PIMS 2 APAR 3 RTI 4 Conducting trade Test for radio staff Periodical returns, disposition of all the categories, vacancy position, annual movable & immovable property return, 5 summary for the cabinet for group -C& D staff etc. 6 General Correspondence 7 Parliament question 8 procurement & maintenance of all office equipment for day to day function 9 procurement & maintenance of various books important for day to day functioning & decision making Initial recruitment in the ministerial establishment is made in the grade of Lower Division Clerk(LDC) Vacancies in the post of Upper Division Clerk(UDC) Vacancies in the grade of Head Clerk are filled up by promotion to the extent

Group on Maintenance of Landed Assets, Stores Inventory and their Management Constituent Members Chief Group on Maintenance of Landed Assets, Stores Inventory and their Management Constituent Members Chief Engineer (NDZ III) Director (P&WA) SE, DCC II SE, DCC IV SE, DCC VI SE, DCC XI SE(Elect), DCEC I Representative of NIC Representative of Call Centre Domain Team Member (Vayamtech) EE (CC-II) Computer Cell, CDO Designation Chairman Member Member Member Secy.

List of activities captured S. No. 1 Name Projects and Work Administration 2 Inventory List of activities captured S. No. 1 Name Projects and Work Administration 2 Inventory Management of Lands and Buildings 3 Inventory Management and Maintenance of Electrical components 4 Inventory Management and Maintenance of Furnishing and furniture components 5 Maintenance services

Group on Outsourced Support Agencies and their Management Constituent Members Chief Engineer IIT Project Group on Outsourced Support Agencies and their Management Constituent Members Chief Engineer IIT Project Zone Superintending Engineer (C&M) Director (W/TLQA), (NR) Superintending Engineer (DCC III) Superintending Engineer (DCEC-I) Rep from DDG (Hort. ) Domain Team Member (Vayamtech) EE (CC-I) Computer Cell, CDO Designation Chairman Member Member Secy.

List of activities captured S. No. Name 1 Enlistment of Contractors 2 Standard Contract List of activities captured S. No. Name 1 Enlistment of Contractors 2 Standard Contract and General Conditions to the Contract

Group on External Links (Court Cases, Arbitration Cases, RTI, Parliament Question, Vigilance) Constituent Members Group on External Links (Court Cases, Arbitration Cases, RTI, Parliament Question, Vigilance) Constituent Members Chief Engineer, PLP Director (Admn) Superintending Engineer (TLQA) Senior Counsel Rep. of The Chief Engineer (P&S) Superintending Engineer (P), NDZ I Superintending Engineer (Vigilance) I Executive Engineer (RTI) Domain Team Member (Vayamtech) EE (CC-I) Computer Cell, CDO Designation Chairman Member Member Secy.

List of activities captured S. No. 1 Name Vetting of arbitration cases 2 Acceptance/ List of activities captured S. No. 1 Name Vetting of arbitration cases 2 Acceptance/ Challenge of award made by the arbitrator 3 Preparation of works inspection program for draft paras 4 Performing works inspection 5 6 Scrutiny of replies Preparation of quarterly statement of pending paras 7 8 Court Cases Vigilance-Investigation of complaints 9 Vigilance-Preparation of charge heet 10 Issuance of vigilance clearance certificate 11 RTI process

Group on Digitization of existing and future records Constituent Members Chief Architect (NR) Superintending Group on Digitization of existing and future records Constituent Members Chief Architect (NR) Superintending Engineer (Design) II, CDO Superintending Engineer (P&A) NDZ IV Superintending Engineer (TAS) Superintending Engineer (QA) Dy. Director (CR Cell) Dy. Director (EC II) Domain Team Member (Vayamtech) EE (CC-II) Computer Cell, CDO Designation Chairman Member Member Member Secy.

Q&A Q&A