e Deposit for e Serials Current and Future

e. Deposit for e. Serials: Current and Future Plans at the Library of Congress Erik Delfino, Library Services Jane Mandelbaum, Information Technology Services Library of Congress Washington, DC e. Deposit for e. Serials JATS CON 2011

Overview: Library of Congress Organization • • • Congressional Research Service Copyright Office Law Library Services Office of Strategic Initiatives e. Deposit for e. Serials JATS CON 2011

Strategic Goal “Acquire, preserve, and provide access to a universal collection of knowledge and the record of America’s creativity” e. Deposit for e. Serials JATS CON 2011 3

Overview: Copyright Mandatory Deposit • 17 USC 407 “…the owner of copyright or of the exclusive right of publication in a work published in the United States shall deposit [with the Copyright Office], within three months after the date of such publication-…two complete copies of the best edition; • “…required copies or phonorecords shall be deposited in the Copyright Office for the use or disposition of the Library of Congress. ” • 37 CFR 202. 24 ”…to deposit one complete copy or a phonorecord of an electronic [serial] published in the United States and available only online. . ” e. Deposit for e. Serials JATS CON 2011

e. Deposit Proof of Concept: Summary Implementation chronology • FR Notice of Proposed Rulemaking: Summer 2009 • Comment period: Fall 2009 • Final rule adopted: January 25, 2010 • Effective date: February 24, 2010 (Requests for publications apply to electronic serials published since the effective date) e. Deposit for e. Serials JATS CON 2011

e. Deposit Proof of Concept: Summary Activities to date • Requests for ~100 e-only serials titles from 41 publishers • First titles requested September 2010 • First deliveries received October 2010 • Received so far: 120+ deliveries; 70+ titles e. Deposit for e. Serials JATS CON 2011

Project Scope: Current • Identifying electronic serials needed for collections • Issuing requests to publishers • Getting the serials to the Library of Congress • Putting the serials under inventory control e. Deposit for e. Serials JATS CON 2011

Project Scope: Future • Managing collections of electronic serials • Making the collections available to researchers • Ensuring preservability of the collections e. Deposit for e. Serials JATS CON 2011

Current e. Serials workflow 1. Custodial units of the Library identify titles to be requested via mandatory deposit 2. Copyright Acquisitions Division (CAD) issues notices to publishers requesting needed titles. 3. Publishers arrange for transfer of files to the Library of Congress. 4. CAD verifies that the initial delivery is in compliance with the request. 5. Library Services reviews the initial delivery and subsequent deliveries to confirm content, and to check for common serials changes (title/ISSN changes, merges, splits, etc. ). 6. Material is then transferred to custody of requesting service unit (Library Services or Law Library). e. Deposit for e. Serials JATS CON 2011

What Did We Want, and What Did We Get? In this phase, we have requested that each publisher submit: • at least one “issue” for initial deposit of a specified title. • issue-level metadata • full-text of articles in XML, PDF or both (preferable). • a DTD or schema for submitted XML files • a stylesheet for rendering XML content e. Deposit for e. Serials JATS CON 2011

What Did We Want, and What Did We Get? In this phase, we have encouraged each publisher to deliver: • a defined “package” of content and metadata files • a package manifest (to confirm completeness of deliveries) • file and package fixity information (e. g. , checksums) • files with accurate and predictable file naming conventions and suffixes. e. Deposit for e. Serials JATS CON 2011

What Did We Want, and What Did We Get? In this phase, we have accepted: • All publisher-submitted metadata and content file types e. Deposit for e. Serials JATS CON 2011 12

e. Serials “Best Edition” • Content format – Level 1: Serials-specific structured or markup format (i. e. , XML) – Level 2: Page-oriented rendition (i. e. , PDF) – Level 3: Other formats (XHTML, etc. ) • Metadata elements – Title-level – Article-level – Other http: //www. copyright. gov/circs/circ 07 b. pdf e. Deposit for e. Serials JATS CON 2011

Best Edition e. Serials Formats Level 1: Serials—specific structured or markup format (ie, XML) i. Content compliant with the NLM journal archiving (XML) document type definition (DTD) with presentation stylesheet(s) rather than without [i. e, JATS] ii. Other widely used serials or journal XML DTDs/schemas with presentation stylesheet(s) rather than without iii. Proprietary XML format for serials or journals (with documentation) with DTD/schema and presentation stylesheet(s) rather than without e. Deposit for e. Serials JATS CON 2011

Characteristics of What We Have Received • Significant variations in file and directory naming • Variations in part identification (volume, issue, enumeration, chronology) • Variations in file format combinations • Many deliveries without a manifest e. Deposit for e. Serials JATS CON 2011

Examples of Variations in Format and Delivery Patterns Variations in Format Patterns • Articles in PDF with no metadata file(s) • Articles in PDF with XML metadata files (one per article) • Articles in PDF with XML metadata files (one per issue) • Articles in XML full-text and XML metadata files (per article or issue) e. Deposit for e. Serials JATS CON 2011

Examples of Variations in Format and Delivery Patterns Variations in Delivery Patterns • Package includes one directory with all content • Package includes one directory for each issue • Package includes one directory for each article e. Deposit for e. Serials JATS CON 2011

Goal for Future: Increasing Standardized Formats and Packaging e. Deposit for e. Serials JATS CON 2011

We want to increase standardization in both formats and packaging so we can: • facilitate scalability to the thousands of e. Serials titles we eventually expect to acquire • help simplify collection management for our custodial units • develop more robust and efficient tools to manage access to the content. e. Deposit for e. Serials JATS CON 2011

What We See in the Future • The publishing community is moving to support JATS across the many subject areas in which the Library collects materials. • The article-focused nature of JATS will become even more useful as more publishers move to article-based publishing. • Part of our strategy will be to “piggyback” wherever possible on the production and distribution practices that publishers already have in place with their other partners e. Deposit for e. Serials JATS CON 2011

Strategies for Next Phase e. Deposit for e. Serials JATS CON 2011

Focus on acquiring e. Serial content via the following methods in descending order of preference: 1. Acquire normalized data (JATS wherever possible) directly from publishers 2. Acquire data in a limited number of standard formats from third-party sources, to minimize the number and variability of incoming streams 3. Acquire existing normalization routines from other organizations, and normalize content in-house 4. Develop normalization routines in-house, and normalize data in-house e. Deposit for e. Serials JATS CON 2011

Strategic Opportunities • Standardize on JATS specifications for metadata, container/package and article full-text • Standardize article-level and issue-level metadata and identifiers for content and components (e. g. , tables of contents, images, graphics, audio and video) e. Deposit for e. Serials JATS CON 2011

Strategic Opportunities • Minimize burden on publishers and LC by taking advantage of existing publisher distribution processes, schedules, and publishing platforms. e. Deposit for e. Serials JATS CON 2011 24

Questions? • • • Erik Delfino, edel@loc. gov Jane Mandelbaum, jman@loc. gov Copyright Acquisitions Division, cad@loc. gov http: //www. loc. gov http: //copyright. gov e. Deposit for e. Serials JATS CON 2011