e Business DSMC Faculty Forum April 20 2001

e. Business DSMC Faculty Forum April 20, 2001 1

Agenda • • Overview Programs EC Day Contact Information 2

Requirements Defense Reform Initiative Directive • DRID#32 - Paperless Contract Closeout • DRID#33 - Paperless DD Form 250, Material Inspection and Receiving Report • DRID#39 - Travel Reengineering • DRID#43 - Defense-wide Electronic Commerce • DRID#44 - Paper-free Program Objectives Memorandum Submission • DRID#46 - Paperless Contracting • DRID#47 - End-to-End Procurement Process • DRID#48 – Adoption of Commercial EDI Standards for Do. D Logistics Business Transactions Management Reform Memorandum • MRM #2 - Moving to a Paperfree Contracting Process by 1 Jan 2000 • MRM #11 - Adoption of Commercial Identifiers in Do. D Business System by 1 Jan 2000 • MRM #12 - Expanding Use of Prime Vendor Contract Instruments • MRM #15 - Reengineering Defense Transportation, Documentation and Financial Processes • MRM #16 - Identifying Requirements for the Design, Development & Implementation of a Do. D Public Key Infrastructure (PKI) 3

e. Business Vision Business Areas EB Services T R A N S P O R T A T I O N A C Q U I S I T I O N C O N T R A C T I N G F I N A N C E L O G I S T I C S M E D I C A L P E R S O N N E L T R A V E L Develop, implement, and sustain common enterprise-wide solutions that support strategic information exchange in the Do. D marketspace Transport Translation Search Engine Services Shared Data Warehouse Info Assurance Directory Services Workflow Management Information Access Information Exchange Information Sharing Information Collaboration Virtual EB Enterprise Results in reduced cycle time and operating costs 4

JECPO Mission/Partner Roles Serve as the Department of Defense Executive Agent for Accelerating the Application of Electronic Business Practices and Associated Information Technologies to Improve Do. D Acquisition Processes, Supporting Life-Cycle Sustainment, and Other Department Business Operations DISA’s Role DLA’s Role » Lead Technical Architecture » Coordinate Standards » Lead Development of Technical Solutions/Alternatives (I. e. , PKI) » Develop Enterprise Licensing Approaches » Conduct Testing » Technical Cross-Functional Integration » Systems Engineering/Architecture » Accelerate Coordination of Full Business Cycle Requirements » Accelerate Coordination of Cross Functional Integration » Identify Best Business Practices » Functional Industry Outreach » Support Product Data Process by Integrating EC Policy and Oversight: Do. D CIO Total Integrated Business Process Solutions 5

Do. D EB/EC Architecture High-Level Operational Concept Operational View OV-1 Warfighter Operations Movement Industry (various ops) Adjudication Training Requirements Analysis T&E Auditing Do. D Business Operations Environment Budget Planning Construction Mgt Maintenance • • • Develop a transaction Manage reference data Provide performance support Control access to and protect transactions and reference data • Transmit and translate transactions and reference data Contract Admin Disposal Engineering Receiving Program Sch, Dir, Cont Procurement Personnel Admin Payment/ Disbursement Facilities Mgmt Funds Mgmt Health, Safety, Environment Transportation Training Development Accounting Oversight Inventory Maintenance Flow Mgmt Planning Log Planning Do. D Business Operations Business Protection Environment 6

Paperless Contracting Environment APPLICATIONS SHARED PROCESS DEBX EPASS Wide Area Workflow SHARED DATA Vendor Data Contract Data Financial Data Log/Receipt Data Wide Area Workflow SPS/Legacy Systems DPPS/Legacy DPPS Legacy Systems Requirements Solicitation Evaluation/Award Post Award Contracting Continuum Contract Pay Closeout 7

Central Contractor Registration (CCR) Data Input Data Output Contracting Officer Queries Payment Download DUNS Validation Data Validation Agencies Downloads CAGE Validation Vendor Queries 165, 000 Registered Vendors Single repository for Government vendor data. CCR information is used across several functional arenas 8 (e. g. , procurement & finance).

Do. D Business Opportunities CCR Fed. Biz. Opps. gov http: //Do. DBus. Opps. com USA USN / USMC USAF DLA DISA De. BX 108 Sites 96 Sites 125 Sites 3 Sites 5 Sites 229 Sites Objective: Provide Access to All Do. D Solicitations 9

Electronic Document Access Awards Contract Document Manager - Conversion - Index - Storage E D A Procurement Officer WEB Index Server - Homepage - Document Address - Queries Procurement System Administrative Modifications Over 1. 3 M contractual documents Over 18, 000 Users Procurement Administration Contract Administrator Audit Contract Pay Technician Contact Accounting Technician Contract Funds Administrator Electronic Document Management Contract Administration and Bill Paying System Shares common documents using World Wide Web technology. Single solution to support multiple communities. 10

Wide Area Work. Flow Receipts and Acceptance Vendor Request for payment SDW EDA ftp data upload web Wide Area Workflow Inspection Activity Review/ Inspect Acceptance Activity Payment Office Review/ approve DEBX Review/ approve EFT Entitlement System Paperless processing of invoices and payments 11

Past Performance Automated Information System Management User Complete Operational User Tier 1 - Client Awaiting change to source Web Browser Contractor Data Sources AFMC CPARS Netscape/IE 4. 0+ 128 bit encryption Applications • Account • Group Management • Membership Source Selection Support • Army PPIMS Tier 2 - Application Server Security Communication DISA PPT Reports • Query • Stored Query • Passive Methods Contract Data Tier 3 - Data Server Data Management CCR Admin • Navy CPARS Report Card System Admin Translation methods Over $270 B in contracts covered Data Warehouse Navy PDREP Systems >$5 M Svcs & IT>$1 M DLA ABVS Ops Spt > $5 M Ops Spt < $5 M Passive Over 7500 Assessments Other Single repository for Do. D contractor past performance records 12

Do. D e. Business exchange Buyers, Payers, Shippers, etc. Do. D Electronic Business Exchange Located at: • DECC Columbus • DECC Ogden • Defense Automatic Addressing System Center Government EB participants Industry Sellers, Shippers, etc. Commercial Trading Partners Data Warehousing & Decision Support Common data translation and transportation services for EB systems 13

EPortal Access Services Do. D EC Applications EPASS Sign-On User Authorizing Agents Registration -Service/Agency POCs -Vendor POCs Government/ Users IA Function Single Wide Area Workflow Vendor Approval Provide Electronic Business access services to include an automated registration process for vendor and Government personnel that facilitates the 14 conduct of Do. D Electronic Business

Product Data Markup Language PDML Outcomes • Reduce need for redundant repositories at DSCs • Find product data anywhere within govt/industry network • Fewer product data errors • Electronic commerce environment for product data • Reduce number of product data deliverables • Improve part replenishment • Enhance design reuse • Increase reliance on vendor sources Prime Contractor Repository PDML Government Repository Acquisition Supply & Depot Systems PDML Warfighter Systems Sustaining Engineering Systems Sustainment Product support services integrated data environment on track for August roll-out demonstrating hands-free business data exchange in support of certain logistics processes. 15

Do. D EMall – The Shoppers View Simple Registration On-Line Order Status Secure On-Line Ordering Stock Inventory Visibility Search By NSN, P/N, Description Credit Card or MILSBILLS FY 99 Sales: $51. 5 M Registered Orderers: 1078 Items: 2. 3 M FY 00 $143 M 2776 12 M Point, Click and Ship 16

JTAV Objective Architecture In-Process Data Access Infrastructure AIS Army Theater In-Transit In-Theater Navy USMC AIS Enterprise Access AIS Foxhole AIS Local Data Global Data Air Force DLA AIS In-Storage In-Process Factory/ Depot In-Storage AIT In-Transit Data Capture AIT Asset Pipeline • GTN • DAAS Local Access • Global Data – Locate – Access Control Access at Source Communications NIPRNET/SIPRNET/LAN • JTAV Capability Application Infrastructure Inter-Service Communication Application Server User • Three Major Components – Data Servers – Application Server – User Interface – Query Processor – Data Fusion – COTS – User Customization Objective Attributes Development of Commo/Security Overlays Essential! • On-Line Fusion • Web Server Technology • Any User/Any Box/Any Where Fused Picture • Any User • Any Box • Any Where 17

DRID #48: Adopting Commercial EDI Standards for Do. D Logistics Do. D Proprietary - fixed length Commercial Standard - variable length Transaction Set 511 - Requisition Today - Many-to-Many Translation Services Tomorrow - Many-to-One/One-to-Many Data Management Business Rules Trading Partners Navy Trading Partners Army Navy Air Force CINCs USMC DFAS DLA/Do. D Non-Do. D Agencies Air Force CINCs Army Corporate Services USMC DFAS DLA/Do. D Non-Do. D Agencies Stepping stone to international standards 18

EC Day 2001 “Revolution in e. Business Affairs” • Location: Hilton Alexandria Mark Center • Partner: GEIA • Pre-event: June 6 Tutorials, Exhibits • EC Day: June 7 General Session, Panel, Exhibits, Breakout Sessions, Awards Program Register at: http: //www. acq. osd. mil/jecpo 19

For more information contact: Stan Dubowski 703 -767 -0614 stanley_dubowski@hq. dla. mil 20