DOD Def Sec SANDF 3 rd Quarterly

DOD (Def Sec & SANDF) 3 rd Quarterly Performance Report for FY 2012/13 Presentation to the Portfolio Committee on Defence and Military Veterans (PCD&MV) 13 March 2013

3 rd QUARTERLY PERFORMANCE REPORT AIM Information Brief on the Department of Defence (Def Sec & SANDF) 3 rd Quarterly Performance Report for the FY 2012/13 RESTRICTED 2

3 rd QUARTERLY PERFORMANCE REPORT SCOPE Ø Legislative Requirements Ø Summary of Quarterly Performance Targets RESTRICTED 3

3 rd QUARTERLY PERFORMANCE REPORT LEGISLATIVE REQUIREMENTS Ø In terms of Section 38(1) (a) (i) and (ii), of the Public Finance Management Act (PFMA), Act 1 of 1999 as amended, the “Accounting Officer for a department must ensure that the department has and maintains effective, efficient and transparent systems of financial and risk management and internal control; and a system of internal audit under the control and direction of an audit committee”. Ø The Treasury Regulations, par 5. 3. 1 states that, “the accounting officer of an institution must establish procedures for quarterly reporting to the executive authority to facilitate effective performance monitoring, evaluation and corrective action. ” Ø The Framework for Strategic Plans and Annual Performance Plans, states that the quarterly report “provides the Accounting Officer with an opportunity to indicate measures that will be taken to ensure that implementation of the Annual Performance Plan remains on track” and that quarterly reports must be submitted to the National Treasury and the Auditor-General for auditing purposes. RESTRICTED 4

3 rd QUARTERLY PERFORMANCE REPORT Appendix A: Summary of Quarterly Performance Targets Red – high risk / certainty (major action is required) Amber – moderate risk (remedial/corrective action required) Green – low risk / on course (No major action is required) Note: “-” in tables indicates no quarterly targets published in APP RESTRICTED 5

3 rd QUARTERLY PERFORMANCE REPORT DEFENCE SECRETERIAT RESTRICTED 6

3 rd QUARTERLY PERFORMANCE REPORT OVERVIEW OF THE DEFENCE SECRETERIAT The Def Sec consists of the following Sub-Programmes: Ø Departmental Direction Ø Government Information Technology Officer (GITO) Ø Policy and Planning (Defence Policy, Strategy and Planning) Ø Financial Services Ø Acquisition Services (Defence Matériel) Ø Defence Supply Chain Integration Ø Defence International Affairs RESTRICTED 7

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator GOVERNMENT INFORMATION TECHNOLOGY OFFICER (GITO) 1 Percentage (%) compliance with the six DOD ICT Portfolios of the Defence Enterprise Information Systems Master Plan. 1 2 Promulgated Department of Defence Information Strategy. 2 100% 5% 1. 57% 15% 8. 86% 25% 41. 69% 55% Green Monitor & Review Monitored Monitored Monitor & Review Green 3 Promulgated Monitor & Monitored Monitored Monitor & Green Information and Review Communicating 1 SANDF (CMIS) is responsible for Indicator and target and will report accordingly. System 2 A promulgated Policy Department of Defence Information Strategy must be in place to guide the department and the Department of Defence Information and Communication Development Technology Strategy to enable Information to realise as a strategic resource. Continuous scanning of the external environment is done to determine the validity of the plan. Department of Defence Information Strategy and will indicate when it should be revised and tabled for promulgation. RESTRICTED 8

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator DEFENCE POLICY, STRATEGY AND PLANNING (DPSP) 4 Co-ordinated Defence engagement in clusters Cluster related submissio ns by defined target dates Cluster related submissions in this quarter by defined targets dates Cluster related submissio ns in this quarter by defined targets dates Cluster related activities were successful ly done by defined target dates Cluster related submission s in this quarter by defined targets dates 5 Support and Resource the Defence Review Process HR requireme nts are met at 100% according to client’s demand HR requirements are met at 100% according to client’s demand HR requireme nts have been met at 100% according to client’s demand. Nil. HR requirement s have been met at 100% according to client’s demand. 6 % Departmental policies authorised for promulgation 70% 50% 70% 100% 7 Tabling of DOD (Def Sec & SANDF) APP in Parliament in line with the national prescripts on planning Tabled by February 2013 Develop DOD draft APP Draft Def Sec APP for FY 2013/14 developed Submit 1 st draft DOD APP to NT and AG 3 Ten (10) Policies at the office of the C SANDF awaiting approval. 1 st draft Def Sec APP for 2013 was submitted to NT and Presidenc y on 31 August RESTRICTED in 2012 line with Cluster related submissio ns in this quarter by defined targets dates Green HR requireme nts have been met at 100% according to client’s demand. Nil Green 70% 0%3 70% Red Submit 2 nd draft DOD APP to NT and AG 2 nd draft Def Sec and SANDF APP for 2013 was submitted to NT and Presidency on 30 Nov 12 and 3 Table DOD APP in Parliament Green 9 9

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator DEFENCE POLICY, STRATEGY AND PLANNING (DPSP) (cont) 8 DOD enterprise risk management maturity level status Level 4 - - Level 4 9 Tabling of the DOD Annual Report in Parliament in line with national prescripts Tabled by 31 August 2012 - - Submit by 15 August The DOD Annual Report for FY 2011/12 was tabled in Parliament on 28 September 2012 in line with national prescripts. - - 4 Green - Green 10 Report only received. Organisationa by Strategic automatic extension of target date by one month as per policy. DOD Not achieved Finalisatio Not Submitted Not Approved Red 4 AG end of August AGSA – research structure analysis and n the employees critical to the development achieved 5 achieved for approval structure 5 The further developmentl of the DOD Policy Research capability is on hold untilof the capability are released from their responsibility capability design business investigati to the Defence Review process. status investigation process on report conducted concluded RESTRICTED 10

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator FINANCIAL SERVICES 11 Number of adverse audit findings 0 0 0 0 Green 12 Approved DOD policy regulating resource unit costing Approved Policy Conceptualisa tion Conceptualisat ion Developme nt of Draft Strategy A chapter has been included in the Budget Preparatio ns Policy which is due for promulgati on in December 2012. Stakeholder consultation A chapter has been included in Budget Preparatio n Policy which is due for promulgati on in June 2013 Policy Approved Green 13 Defence fiscal Framework status Review of Defence fiscal framework in line with Defence strategy - - - Defence fiscal framework reviewed in line with Defence strategy Amber 14 Percentage (%) payments in accordance with invoices/claims/ charges etc 100% - 70% - 80% - 79% 100% Amber RESTRICTED 11

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 Waiting for the approval of the Defence Review and guidance from the Chairperson of the SA Defence Industry Council - Waiting for the approval of the Defence Review and guidance from the Chairpers on of the SA Defence Industry Council - Sec Def' authority was obtained to draft the 1 st Draft SA Defence Industry Strategy by 01 April 2013 Approved 4 th Quarter Actual output – validated Overall progress of indicator ACQUISITION SERVICES (DEFENCE MATÉRIEL) 15 Strategy of Defence Industry Status Approved White Paper on Defence Industry - Amber 16 Percentage (%) 30%6 9, 49% as at 9, 49% as 30% 9, 49% as Red budget allocation 01 Apr 127 at 01 Apr received for 12 12 12 renewal of the DOD main equipment in relation to the total DOD vote 6 The White Paper on the South African Defence Related Industries, December 1999, states inter alia that one of the initiatives launched to sustain strategic technologies and 17 Percentage (%) 25%8 14% as on 25% 14% as on Red capabilities was to increase the capital equipment replacement to approximately 30% by 2001. DOD expenditure 01 Apr 9 01 Apr 12 7 Comparison between DOD Budget Vote and Def Mat Div (SCAMP: 12 Capital SDA+SDP) Budget Vote – Not including SDA rollovers and maintenance & support at Services & on research and Divisions. development (in 8 Based on international best practice and benched marked with BRICSA countries. relation to the 9 Comparison between Def Mat Div (SCAMP: Capital SDA+SDP) Budget Vote and Technology Development Budget Vote. total DOD vote) RESTRICTED 12

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator Discussed policy requirements with relevant stakeholders. Developed Draft Policy and awaiting inputs from SA Army and CMIS. Obtain first draft inputs for the policy Busy with 3 rd Draft Policy Obtain second draft inputs for the policy Policy completed and ready for approval Consolidat e all inputs and prepare for policy approval process Green Draft White Paper on Defence Industry Discussion Document Consultatio n with stakeholder s Draft White Paper on Defence Industry available and consultatio n has taken place. Developm ent phase Green ACQUISITION SERVICES (DEFENCE MATÉRIEL) (cont) 18 Approval of Defence Intangible Capital Assets (ICA) policy Approval, ratification and roll out of Defence ICA Managem ent policy Discuss policy requirements with relevant stakeholders DEFENCE SUPPLY CHAIN INTEGRATION 19 White Paper on Defence Industry Status Approved White Paper on Defence Industry Finalised draft and approval process 20 Percentage 4%10 1% 1% Green reduction in non 10 The annual target of 4% contains development of a policy on GRC, improvement on supply chain monitoring systems, and successful mitigation of risks. It is believed that non compliance with -compliance willchain supply be reduced by 4% should all these mechanisms are put in place regulatory framework RESTRICTED 13

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator DEFENCE INTERNATIONAL AFFAIRS 21 Percentage (%) Compliance with AU and UN Requirements Rules and Regulations for peace missions 100% - - - 100% Green 22 Percentage (%) MOU Compliance with agreed force level for deployment in UN Missions 85% - - - 85% Green 23 Percentage (%) compliance with outputs of diplomatic missions in line with SA foreign policy 75% - - - 75% Green 24 DOD Foreign Relations strategy status Policy Approved Submit policy to stakeholders for inputs. Waiting for appropriate slot to brief the Command Bodies of DOD. Present Policy to senior officers for advice. Not Achieved Present Policy to senior officers for approval. Presented to some of the Command Bodies Policy approved. Amber 25 % of positions filled against allocated quota 20% - - - 20% RESTRICTED Green 14

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator HUMAN RESOURCE SUPPORT SERVICES 26 Percentage of PSAP Disciplinary Cases Finalised Within 120 Days in the DOD. 40% - - - 40% Green 27 Number of National Youth Service Programme (NYSP) participants trained per year. 2000 - - - 2000 Green 28 Number of the MSDS members in the system per year 6673 - - - 6673 Green 29 Defence Force Service Commission Status Fully Functional and recommen dations submitted to the MOD&MV Fully Functional Established offices in SAMHS. Fully Functional Office infrastruct ure is now 90% complete. Fully Functional Office infrastructu re is now 99% complete Fully Functional Amber Strategy Piloted Piloting of Strategy Green 15 30 Human Resource Development (internet connection only remaining issue) Piloting of Strategy 25% completed. Piloting of RESTRICTED Strategy 50% Piloting of Strategy 75%

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator HUMAN RESOURCE SUPPORT SERVICES (cont) 31 Armed Forces Day Policy Framework Approved Conduct Research conducted Develop Draft Developed a draft framework. Consult Draft Document Consulted. Obtain Approval Green 32 Percentage of DOD collective grievances and disputes resolved. 80% - - - 80% Green 33 DOD HR Retention Strategy status. Strategy Approved - - - Strategy Approved Green 34 DOD HR Performance Management System status. 1 new comprehe nsive system implement ed and monitored - - - 1 new comprehe nsive system implement ed Green 35 Percentage compliance with annual submission and recording of SMS financial disclosures. 95% 95% - - - Green 36 Level of morale within the Def Sec. ≥ 3 - - - ≥ 3 Green RESTRICTED 16

3 rd QUARTERLY PERFORMANCE REPORT Summary of Quarterly Performance Targets SN Performance Indicator Annual Target 1 st Quarter Target as per APP Apr – Jun 12 1 st Quarter Actual output – validated 2 nd Quarter Target as per APP Jul – Sep 12 2 nd Quarter Actual output – validated 3 rd Quarter Target as per APP Oct – Dec 12 3 rd Quarter Actual output – validated 4 th Quarter Target as per APP Jan – Mar 13 4 th Quarter Actual output – validated Overall progress of indicator 100% - - - - 100% Green - Established the Military Ombud office - - - Establishe d the Military Ombud office. Office Establishe d Green LEGAL SERVICES 37 % litigation settled in favour of the DOD. OFFICE OF THE MILITARY OMBUD 38 Office of the Military Ombud status Establishm ent of the Military Ombud office RESTRICTED 17

3 rd QUARTERLY PERFORMANCE REPORT SANDF RESTRICTED 18

3 rd QUARTERLY PERFORMANCE REPORT OVERVIEW OF THE SANDF Ø The outputs, performance measures and targets of the Enablement and Service Delivery Programmes (Programmes 2 - 8) reflect the core outputs of the SANDF. These programme are as follows: Ø 2 - Force Employment Ø 3 - Landward Defence Ø 4 - Air Defence Ø 5 - Maritime Defence Ø 6 - Military Health Support Ø 7 - Defence Intelligence Ø 8 - General Support Ø It must be noted that although the quarterly report serves to account for performance against the unclassified SANDF APP, some of the information provided to describe the reasons for deviation are sensitive. RESTRICTED 19

3 rd QUARTERLY PERFORMANCE REPORT SANDF STRATEGIC OUTCOMES AND OUTPUTS Prepare Mission-ready Capabilities Performance Indicator Target Responsible 12/13 Output 1: Prepare forces as stipulated in the Joint Force Employment Requirement Activity 1. 2: Ensure Combat-ready Defence Capabilities Broader DOD Health/Fitness Status Positive trend Surgeon General Trend of deployable status on concurrent health Positive trend Surgeon assessments (CHA) General % of approved Capital Works Plan Projects 100 Chief Logistics 4 completed as scheduled per year % compliance with DOD Refurbishment 65 Chief Logistics 5 Programme annual schedule Activity 1. 3: Ensure Matériel to satisfy the requirements of the SANDF Overarching Logistic Strategy Approved Chief Logistics 4 and 5. Q 1 Quarter Achievement Q 2 Q 3 YTD Q 4 Negative Negative Positive 100 (0) 0 0 100 (24. 14) 100 (34. 48) 37. 93 15 20 25 25 Incorrect reporting during the first two quarters CONFIDENTIAL 20

3 rd QUARTERLY PERFORMANCE REPORT SANDF STRATEGIC OUTCOMES AND OUTPUTS Execute Ordered Commitments Performance Indicator Output 2. 1: Border Safeguarding Number of landward sub-units deployed Output 2. 2: Regional Security % compliance with force levels for external operations Target 12/13 Responsibl e 11 Force Employme nt 11 11 96 Force Employme nt 99. 5 98. 8 95. 6 97. 6 67 67 - 67 92. 5 8 72. 41 - 82. 50 Force Employme nt 4 4 4 4 % compliance with serviceability of equipment for external operations 675 % of the value of claims reimbursed by the UN/AU 756 Activity 1: Employ the SANDF Number of internal operations 5 and 6. No verification reports received from UN. Number of external operations 4 4 CONFIDENTIAL Quarter Achievement Q 1 Q 2 Q 3 Q 4 YTD 21

3 rd QUARTERLY PERFORMANCE REPORT SANDF STRATEGIC OUTCOMES AND OUTPUTS Provide Defence and Strategic Direction Performance Indicator Target 12/13 Responsi ble 40 DFR Quarter Achievement Q 1 Q 2 Q 3 39 39 40 YTD Q 4 Activity 1: Administer the DOD (Direction) Total number of Defence attaché offices CONFIDENTIAL 40 22

3 rd QUARTERLY PERFORMANCE REPORT SANDF STRATEGIC OUTCOMES AND OUTPUTS Compliance with the Regulatory Framework Performance Indicator Target Responsible 12/13 Quarter Achievement Q 1 Q 2 Q 3 YTD Q 4 Activity 1: Administer the DOD (Control) % increase in military court docket readiness rate 14 CDLS 100 100 % reduction in military court case backlogs 14 CDLS 15 20 20 18. 33 % of disciplinary cases in the DOD finalised within 120 days as per SANDF Order 40 CDLS 32 36 48 38. 67 % litigation settled in favour of the DOD 60 CDLS 15 12. 5 15. 6 14. 37 CONFIDENTIAL 23

3 rd QUARTERLY PERFORMANCE REPORT SANDF STRATEGIC OUTCOMES AND OUTPUTS Strategic Outputs and Annual Targets for MTSF Outcome 2 SANDF Outputs Performance Indicator Target 12/13 Responsi ble Quarter Achievement Q 1 Mission-ready defence capabilities Ordered defence commitments Trend of broader SANDF health/fitness status Trend of deployable status on concurrent health assessments Number of internal operations Q 2 Q 3 YTD Q 4 Positive Surgeon General Negative Negative Positive Surgeon General Negative Negativ e Positive Targets depend on resource allocation Force Employme nt 4 4 CONFIDENTIAL 24

3 rd QUARTERLY PERFORMANCE REPORT SANDF STRATEGIC OUTCOMES AND OUTPUTS Strategic Outputs and Annual Targets for MTSF Outcome 3 SANDF Outputs Performance Indicator Target 12/13 Responsibl e Quarter Achievement Q 1 Ordered Defence Commitments Number of internal operations 4 Force Employment CONFIDENTIAL Q 2 Q 3 4 4 4 YTD Q 4 4 25

3 rd QUARTERLY PERFORMANCE REPORT SANDF STRATEGIC OUTCOMES AND OUTPUTS Outputs and Annual Targets for MTSF Outcome 5 SANDF Outputs Performance Indicator Target 12/13 Responsibl e Quarter Achievement Q 1 Military direction % compliance with DOD training targets (non-combat professional military development) % compliance with DOD training targets (re-skilling) % compliance with DOD training targets (National Youth Service) Q 2 Q 3 YTD Q 4 100 Human Resources 99 87 70 85 72 Human Resources 0 0 100 Human Resources 0 48. 65 96. 70 145 CONFIDENTIAL 26

3 rd QUARTERLY PERFORMANCE REPORT SANDF STRATEGIC OUTCOMES AND OUTPUTS Strategic Outputs and Annual Targets for MTSF Outcome 11 SANDF Outputs Defence direction Ordered defence commitments DOD Morale Performance Indicator Approved force design Approved force structure Total number of defence attaché offices % compliance with force levels for external operations % compliance with serviceability of equipment for external operations % of the value of claims reimbursed by the UN/AU Level of DOD morale Target 12/13 Approved Responsible CCS (MPSPO) 40 DFR 39 39 40 40 96 J Ops 99. 5 98. 8 95. 6 97. 6 67 J Ops 67 67 - 67 75 (Def. Sec) FMD 92. 58 72. 41 - 82. 50 Positive Def Insp Ongoing CONFIDENTIAL Quarter Achievement Q 1 Q 2 Q 3 In progress In progress YTD Q 4 In progress 27

3 rd QUARTERLY PERFORMANCE REPORT THANK YOU RESTRICTED 28