Do D s FPDS-NG Training Day Project Overview and

Do. D’s FPDS-NG Training Day Project Overview and Status 20 April 2006 Business Transformation Agency

What’s the Fuss All About….

Introduction to the FPDS-NG initiative • In 1978, the Federal Procurement Data Center (FPDC) was established. FPDC was tasked with development of an automated system for collecting, evaluating, and making available information about federal procurement contracts. As a result, the Federal Procurement Data System (FPDS), managed by the General Services Administration (GSA), went online in 1979. • On December 17, 2002, the E-Government Act of 2002 (2002 Act) was signed by President Bush. Part of the 2002 Act calls for the development of an Integrated Acquisition Environment (IAE). Improvement in the FPDS infrastructure was identified as an important part of the IAE initiative. • On April 23, 2003, General Services Administration (GSA) awarded a contract to Global Computer Enterprises, Inc. (GCE), a small business from Reston, VA, to develop and implement the Federal Procurement Data System – Next Generation (FPDS-NG). • The Old - legacy FPDC was looked to for basic, electronic collection of contract reporting data, while, at the same time, government agencies maintained their own databases for data analysis and responding to Congressional inquiries. • The New - FPDS-NG model does away with individual agency-level contract reporting databases. Therefore, it will be relied upon for mission critical activities across the federal government. 2

Why is the FPDS-NG program important to Do. D? Early days of contract reporting Basic audit trail for contract reporting Spend Analysis The new age of contract reporting Strategic Sourcing Congressional Reporting Financial Accountability Detailed, self-service data analysis 3

What is changing? üMulti-level batch processing üData integrity issues üRepetitive edit checks üCostly infrastructure & process üDifficult to extract data Congress Do. D Business Intelligence üReal time reporting üReal time data entry validation üMaster set of global edit checks üCost efficient XML communications üNo feeder systems to maintain üInformation easily accessible 1978: DD 350 FPDC Public FPDS-NG 2006: CAR DCADS @ DMDC FEEDER SYSTEMS (e. g. PMRS) CONTRACT WRITING SYSTEMS LEGACY DATA FLOW CONTRACT WRITING SYSTEMS & CONTRACTING SPECIALISTS DATA FLOW WITH FPDS-NG 4

How does this change my daily life?

What does this mean for you? Contract Action Report DD 350 6

What else does this mean for you? • Not only is more detailed procurement data being entered and compiled much faster, it is now available to virtually anyone with internet access • This means – even more scrutiny of Do. D performance • No more feeder systems – no more multi-level data quality assurance • You become Do. D’s first and last line of defense to ensure data accuracy • Key thing to remember – the data you enter is now being relied upon across Do. D to help it support the warfighter in the 21 st century environment NO YES 7

How significant an undertaking is this?

Scope of Deployment Do. D deployment universe - • 856 Do. DAACs • Almost 28, 000 users • 11 different contract writing systems APR 06 MAY JUN JUL AUG SEP OCT NOV TOTALS Do. DAACs 8 76 93 130 229 0 89 231 856 USERS 92 2, 955 4, 826 3, 658 4, 555 0 4, 005 7, 545 27, 636 • 7 Do. DAACs (SPS and NG direct entry users) have been working in FPDS-NG production for ~ 1 year as part of ongoing Pilot Program • No DD 350 s in FY 07 (except for possibly closed network sites like NGA and DIA) 9

So, what does it all mean? IT IS…. • New • Big • A significant challenge / change • There’s going to be some frustration BUT…. • It will enable us to fulfill our mission of supporting the warfighter – • More effectively • More efficiently • More flexibly AND…. • None of us is as smart as all of us • It is going to take a true team effort, and that’s why we are here today…. 10

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Do. D’s FPDS-NG Training Day Project Overview and Status Back-up Information

My Reports - Enhanced Access to Data/Information Standard reports • Those reports that are commonly used by many users (e. g. Top 100 Federal Contractors) • Available to public users without the need for a user id and password Ad Hoc reports • Reports that join different tables to create a custom view of the data • Some limits may be placed on the ability to create ad hoc reports Data availability • Extracts and/or virtual access for use by Do. D systems (e. g. business intelligence) 13

The Integrated Acquisition Environment (IAE) User Agency Back Office Austin Tetra Acquisition Central Intra-Governmental Transactions (IGT) Business Partner Network Industry Back Office Acquisition Information Reporting (AIR) e. Marketplace 14

Sample transition path to FPDS-NG Sites Complete NG SYSAdmin Setup* DAY 1 Sites Begin Reporting MODs/DOs Under FY 2006 Awards as CARs Report New 2006 Awards & MODs DOs Under pre-FY 2006 Awards DAY 7 DAY 15 DAY 30 DAY 31 Selected Sites Stop DD 350 Reporting Previous Day. FY 2006 Data is Migrated to FPDS-NG Sites Close Out YTD FY 2006 DD 350 s. Deployment Considerations: Type of reporting done at various sites • *Sites Can Start Sys. Admin Activities Prior to Stop of DD 350 Reporting • Historic workload ebbs and flows • Contract writing system initiatives 15