District Conferences Governors-Elect Optimist International 1 Meetings

District Conferences Governors-Elect Optimist International 1

Meetings & Conferences (6) • Lieutenant Governor-Elect • Presidents-Elect, Sec/Tres. • 1 st Quarter Conference • 2 nd Quarter Conference • 3 rd Quarter Conference • District Convention Optimist International 2

Optimist International 3

Why Meet? What Do Club Attendees Want? Why Spend a Weekend at a Conference? Optimist International 4

Conference Objectives • To Help Club Succeed • Boost Spirit of Volunteer • Fun, Fellowship & Food Optimist International 5

Organizing District Conferences • Plan • Promote • Put it on Optimist International 6

Role of Governor • Selecting Sites & Dates • Negotiate Contracts with Conference & Convention Chair • Determine Agendas • Coordinate with Committees • Registration, promotions, program, hospitality, handouts, etc. • At the Conference • Meet, Greet and show Appreciation • Preside at Board Optimist International 7

Role of Conference & Convention Committee • Chair • Arrangements w/ Hotels • Meeting Budgets • Room Set-ups • Sgt. -at-Arms • Banners & Flags • Meal Service • Registration • • Welcome Optimists Fees & Nametags Agendas & Information Committee/Display Tables • Entertainment • Decoration • Local Host (JOOI/Youth) Optimist International 8

Role of Leadership Development Committee • Get the best training • Help choose topics • Get best Presenters • Workshops • Breakouts • Roundtables Optimist International 9

Sample Conference Agendas • Choose from agenda as a menu • Something for everyone! All-the-time! • Wide appeal topics for spouses • Leave them “hungry” for more info • Pump them up! Feel appreciated • Time for interaction - Use the Hallways Optimist International 10

Sample Agenda • Registration • Hall of Optimism • Saturday • 9 -Up-beat Session (all) • 10 -Roundtables & Breakouts (choose) • Friday Evening • Executive • Management Meeting • Hospitality Room • OIF Fund-raiser • 12 -Lunch Program • 2 -Roundtables & Breakouts • Board Business Optimist International 11

Agenda Notes • Stay on Time! • Starting late and running over shows disrespect for attendees and other presenters • Friday nights are optional for Club Attendees • Exec. Comm. In one room, Hospitality/Fun in another • Promote as Optional • Board Meeting in separate room • Does not have appeal to all attendees, therefore should have an alternate room for officers Optimist International 12

Halls & Walls Hall of Optimism • • Wall of Optimism Registration Table Coffee Break Area OI Merchandise Tables Committee Promotional Tables Winning C. P. A. & Scrapbooks CPA Winners Highlight a Project Local JOOI Youth Table Outside Vendors (fundraising) Optimist International 13

Teammate Activities • District Tradition • Incorporate into Agenda • General Session (1 -hr with Teammates) • Breakout/roundtable topics of wide appeal • • History of the Area Palm Reading Demonstration Choosing Optimism Orientation for new member Optimist International 14

Kids Activities • Most not done at Conference • 1 -day • Convention at Resort (3 -days) • • Optimist International Crafts & Arts Zoos & Field Trips Singing Rehearsal Joint sessions singing 15

District Conferences Governors-Elect Optimist International 16