Displaying and Printing Class Rolls Displaying Printing

Displaying and Printing Class Rolls Displaying & Printing Class Rolls Tutorial v 2

Learning Objectives As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term grades directly to the Registrar via web-based procedures. This online tutorial will describe the process by which class rolls can be viewed, printed, and downloaded via the my. UK portal. Displaying & Printing Class Rolls Tutorial v 2 2

Learning Objectives • After completing this tutorial, you should be able to: Display class rolls Print class rolls Export class rolls to Excel Displaying & Printing Class Rolls Tutorial v 2 3

my. Help CM Portal Access • In order to access electronic class rolls, the user needs: To be designated as either the instructor of record for the course or identified as a valid appraiser of the course To sign a Statement of Responsibility (SOR) form located at http: //www. uky. edu/IRIS/ • If you do not have access, please work with your college contact to get this access assigned The college contact list is located at http: //www. uky. edu/IRIS/CM/cm_group. html Displaying & Printing Class Rolls Tutorial v 2 4

my. Help CM Portal Access • Establishing access is a one-time process for each user • After reviewing this tutorial, please complete the brief survey available on the my. Help website http: //myhelp. uky. edu/rwd/HTML/CM/Midterm_Survey. html Comments are welcome and are used to improve this tutorial Questions or suggestions may be directed to: § IRIS Training iristraining@email. uky. edu 257 -3943 Displaying & Printing Class Rolls Tutorial v 2 5

Web Portal Navigation To use the my. UK Campus Management portal, go to https: //myuk. uky. edu/irj/portal Displaying & Printing Class Rolls Tutorial v 2 6

Web Portal Navigation Enter your AD (or MC) User ID and Password, then click on the Log On button Displaying & Printing Class Rolls Tutorial v 2 7

Web Portal Navigation Depending upon your access role in the system, your login screen may look different than this one Displaying & Printing Class Rolls Tutorial v 2 8

Student Administration Navigation On the Menu bar at the top of the my. UK portal screen, click the Student Administration tab Displaying & Printing Class Rolls Tutorial v 2 9

Student Administration Navigation The Student Administration Welcome page provides current news for Campus Management users Displaying & Printing Class Rolls Tutorial v 2 10

Electronic class rolls • Electronic class rolls can be viewed and printed by authorized faculty and staff from the my. UK portal • Procedure may be performed at various times before and during the semester to have up-to-date information about students who are officially enrolled in a course Displaying & Printing Class Rolls Tutorial v 2 11

Electronic Class Rolls Navigation Click Faculty Services Displaying & Printing Class Rolls Tutorial v 2 12

Electronic Class Rolls Click Class Rolls Displaying & Printing Class Rolls Tutorial v 2 13

Electronic Class Rolls To choose the appropriate Academic Year and Term, click on the Drop-down List icon Displaying & Printing Class Rolls Tutorial v 2 14

Electronic Class Rolls Double-click on the appropriate year and term Displaying & Printing Class Rolls Tutorial v 2 15

Electronic Class Rolls Type the course subject and number into the Course Subject & Number field Remember: When typing a two-digit Course Subject, you will need to type two spaces before you type the Course Number Displaying & Printing Class Rolls Tutorial v 2 16

Electronic Class Rolls Click on the Search button Displaying & Printing Class Rolls Tutorial v 2 17

Electronic Class Rolls A list of courses that match the criteria will display Click on the SW 505 link Displaying & Printing Class Rolls Tutorial v 2 18

Electronic Class Rolls A list of all possible class rolls for the course will display. Displaying & Printing Class Rolls Tutorial v 2 19

Electronic Class Rolls Section information includes: • Meeting Times • Event Type (Lecture, Lab, etc. ) • Instructor • Room Capacity • Course Capacity • Number of Students Enrolled • Course Waitlist Availability • Number of Students on Waitlist Displaying & Printing Class Rolls Tutorial v 2 20

Electronic Class Rolls Click on the Section link Displaying & Printing Class Rolls Tutorial v 2 21

Electronic Class Rolls Information includes: • Last Name • First Name • Student ID • Username • Degree • Major (Minor) • Classification To print, click on the Printer Friendly link Displaying & Printing Class Rolls Tutorial v 2 22

Electronic Class Rolls When the roll displays, click on the Printer icon Displaying & Printing Class Rolls Tutorial v 2 23

Electronic Class Rolls Click on the Close icon to close the roll Displaying & Printing Class Rolls Tutorial v 2 24

Electronic Class Rolls To export the data to Excel, click on the Export to Excel link Displaying & Printing Class Rolls Tutorial v 2 25

Electronic Class Rolls Click on the Save link Displaying & Printing Class Rolls Tutorial v 2 26

Electronic Class Rolls Save the file by choosing the appropriate folder on your computer, changing the File Name, then click on the Save button Displaying & Printing Class Rolls Tutorial v 2 27

Electronic Class Rolls Summary • Display Class Rolls • Print Class Rolls • Export Class Rolls to Excel Displaying & Printing Class Rolls Tutorial v 2 28

Help • Questions or suggestions about the Class Rolls and Midterm Grading Tutorials may be directed to: IRIS Training iristraining@email. uky. edu 257 -3943 • Additional Resources may be found on my. Help: http: //myhelp. uky. edu/rwd/HTML/CM/Mid-Term_Grading. html Displaying & Printing Class Rolls Tutorial v 2 29

Electronic Class Rolls Survey • After reviewing this tutorial, please complete the brief survey available on the my. Help website http: //myhelp. uky. edu/rwd/HTML/CM/Rolls_Survey. html Comments are welcome and are used to improve this tutorial Displaying & Printing Class Rolls Tutorial v 2 30