Disaster Logistics Federal Emergency Management Agency March 2001

Disaster Logistics Federal Emergency Management Agency March 2001

LOGISTICS GUIDING PRINCIPLES â â â Responsiveness Cost Savings Accountability “TO MEET THE NEEDS OF PEOPLE AND THEIR COMMUNITIES HURT BY DISASTERS. . . WHILE CUTTING COSTS AND MAKING FEMA MORE ACCOUNTABLE. ” JAMES LEE WITT, APRIL 24, 1996, CONGRESSIONAL TESTIMONY March 2001

CONCEPT OF LOGISTICAL OPERATIONS PREPAREDNESS DISASTER OPERATIONS CYCLE READINESS Transition from FEMA Logistics to other Federal agencies. FEMA Logistics becomes ERT, ROC, or ERT Logistics Sections. PREPAREDNESS STAND DOWN Demobilization of other Federal agencies and transition to ERT or EST Logistics Section. ACTIVATION OPERATIONS FEMA hands-on execution of logistics functions Other Federal agencies hands-on execution of logistics functions ERT, ROC and EST Logistics Sections mostly involved in logistics management. March 2001

LOGISTICS IN DISASTER OPERATIONS March 2001

LOGISTICS IN DISASTER OPERATIONS l Meet disaster victims’ needs quickly. l Provide assistance, services, materiel, transport and facility support to responders. l Integrate into the Federal logistics system where the disaster occurs. l Control and account for property. l Maintain full logistics readiness during disaster and non-disaster periods. March 2001

LOGISTICS PARTNERS l Federal Departments & Agencies > Agriculture/Forest Service > Defense > USACE > Interior > Transportation l FEMA Regions – – OS Division R&R Division l FEMA HQ – Logistics Division MERS Ops & Plans Division OFM Do. D Liaison Office – > GSA – > NCS – > FEMA – March 2001

LOGISTICS ORGANIZATIONS March 2001

EST LOGISTICS ORGANIZATION March 2001

FEMA Logistics at the ROC Regional Operations Center Director _____ Deputy Admin Asst. /Sec. /Spec. Assist Intergov. Affairs Office of Public Affairs Congress. and Legis. Affairs Comptroller Operations Section Information & Planning Section Logistics Section Administration Section Operations Support Branch Primary ESFs as required Situation Status Branch Coordination and Planning Branch Employee Services Branch Human Services Branch Primary ESFs as required Planning Support Branch Resource Management Branch Human Resources Branch Infrastructure Support Branch Primary ESFs as required Documentation Branch Supply Branch Emergency Services Branch Primary ESFs as required Technical Services Branch Support Services Branch March 2001 Information Services Branch

ERT LOGISTICS ORGANIZATION Co-Locate With The Operations Section March 2001

ERT LOGISTICS ORGANIZATION March 2001

OPERATIONS vs LOGISTICS FUNCTIONS l Develops Requirements l Responds to Requirements l Places Orders (Based on Requirements) l Collects Orders & Performs Sourcing Analysis l Develops Tactical Teams for Operational Performance l Provides Materiel, Transportation, Facility Support, and Other Services l Develops Operating Plans & Procedures l Develops Support Plans & Procedures March 2001

COORDINATION & PLANNING l Logistics Coordination > EST & ROC Coordination > DCE Coordination > MERS Coordination > Coordination with State l Operations Section Liaison > ESF Coordination > RFA Coordination > Resource Tracking > Movement Coordination > IRR Coordination March 2001

COORDINATION & PLANNING l Mobilization Center Management >USFS IMT Coordination >COE LERT Coordination >Distribution Coordination March 2001

RESOURCE MANAGEMENT l Resource Ordering > Request l Processing Sourcing Property Management > Accountability > Inventory > Receipt Management Processing l Logistics Section Funds Management l Logistics Section Staffing March 2001

SUPPLY l DFO Supplies & Storage l Inventory Control l Receiving l Office Furnishings, Equipment & Supplies l Mail March 2001

SUPPORT SERVICES DFO Surveys & Selection l DFO Space Management l Building Services l Maintenance Support l Transportation Services l Motor Pool Management l Courier Services l DRC Support l Printing & Copying Services l March 2001

INFORMATION SERVICES l PCs & Support l Network Services l Telecommunications Services l Facsimile Services l Telephone Switchboard l Cellular Telephones & Support March 2001

KEY DISASTER LOGISTICS PROCESSES March 2001

KEY DISASTER LOGISTICS PROCESSES REQUIRE- SOURCE ORDER MENT TRANS- RECEIVE PORT STORE DISTRIBUTE UTILIZE DISPOSE RETRIEVE RESOURCE ORDERING PROPERTY MANAGEMENT RESOURCE TRACKING MOVEMENT COORDINATION RECEIVING/ DISTRIBUTION REQUIRE- SOURCE ORDER MENT TRANS- RECEIVE STORE PORT DISTRIBUTE UTILIZE DISPOSE RETRIEVE March 2001

SUPPLY REQUEST PROCESS Define Requirement (Allows Exact Response to Need) HQ FEMA (TLC/DISC) MERS GSA DLA USFS USACE Other ESF Commercial Receive Orders (No Duplication, Consolidate) Analyze Sources (Enables appropriate/timely response) In Storage (FEMA, ESF) Purchase FEMA ACQ GSA DLA USFS USACE Other ESF Commercial (FEMA, ESF, 40 -1 or MA) Issue/Order/Ship March 2001

PROPERTY MANAGEMENT ENVIRONMENT l Multiple Organizations Ordering Assets - ERT - EST Agencies l - ROC - Other Federal Multiple Means for Acquiring Assets - Mission Assignments - Contracts - Credit Cards - Organic Property March 2001

Resource Tracking Benefits. . . · Facility management, including space planning · Distribution efforts · Utilization efforts · Retrieval efforts · Disposition efforts (disposal, transfer to another org or return to FEMA’s national storage facilities) March 2001

March 2001

MOVEMENT COORDINATION Defined: The visibility and control of the “stuff” in transit Purpose: Implements FCO priorities – Providing Visibility – Controlling – Status Reporting - where is it? – Obtaining Transportation Methods: Movement Coordination Function & Transportation Planning March 2001

FEMA TRAFFIC MANAGEMENT MISSION Support the Movement of TLC & DISC Assets l Support Region(s) Freight Movements l Coordinate GBL Processing with GSA l Coordinate the Movement of Freight with Do. D (TRANSCOM & MTMC) l Provide FEMA Logistic Liaison in MCC to Coordinate with the Resource Tracking function. l Transition Transportation Responsibilities to and from the MCF/ETC l March 2001

TIME PHASED FORCE DEPLOYMENT LIST (TPFDL) l A Planning tool used to facilitate rapid transportation ordering & movements. l Features the following: > Operational priorities, particularly IRR items, common to a particular type of disaster > Description of each item (L-W-H, Wt, plus any special requirements - Haz Mat) > Assignment of a Unit Line Number (ULN) March 2001

PRIORITIES & REQUIREMENTS OPERATIONS PLANNING [OPERATIONS SECTION] PRIORITIES & REQUIREMENTS OPERATIONS STRATEGY [EST, ROC & ERT LEADERSHIP] TRANSPORTATION RESOURCE ISSUES FORCE PACKAGE PARING & TAILORING TRANSPORTATION PLANNING & FLOW CONTROL [OPS, LOG, Do. T, ESF-5, MSSN MGRS] MISSION EXECUTION [ALL ESFs] MOVEMENT COORDINATION INFORMATION PRIORITIES & REQUIREMENTS TRANSPORTATION EXECUTION [ESF-1] TRANSPORTATION INFRASTRUCTURE STATUS MOVEMENT [ESF-1] RESOURCE TRACKING RESOURCE MOBILIZATION & DISTRIBUTION [LOGISTICS SECTION] [PODs, POAs, MOB CENTER & STATE STAGING AREAS] ASSET VISIBILITY March 2001

March 2001

MOBILIZATION CENTER: The designated location at which response personnel & resources are received from the Point of Arrival & prepositioned for deployment to a local staging area or directly to an incident site, as required. A Mob Center also provides temporary support services, such as food & billeting, for response personnel prior to their deployment. (Definition from the FRP) March 2001

MOBILIZATION CENTER Key Functions l Management & Coordination l Human Resources > Procurement/Contracting > External Affairs & Liaison > Safety & Security > l Logistics Operations Traffic Management > Receiving & Distribution > Materials Handling > l Logistics Planning Plans Development > Reporting > Logistics Administration l Logistics Support Facilities Management > Warehousing > Information Technology > Property Management > Transportation > Resource Tracking > March 2001

Mob Center Org Chart (Level I) March 2001

MOB CENTER CONCEPT OF OPERATIONS Regional Role l Region pre-identifies bases l ROC launches Mob Center > Obtains list of authorized, state recipients > Identifies Mob Center site > Hosts pre-deployment conference call > ROC LOG Section Chief does MA for OFA and orders national assets via Logistics HQ > Activates Mob Center Management Team March 2001

MOB CENTER CONCEPT OF OPERATIONS National Role l Log Readiness Branch/EST Logistics > > Supplies Mob Center Kit > Provides staff such as APO > l Executes MA for facility Orders assets Operations Uses Unified Command March 2001

ESTABLISHING THE DISASTER FIELD OFFICE March 2001

ESTABLISHING THE DFO Requirements: • FCO, RD and Staff • State Input re: Location • MA to GSA for Lease Support Maintain Operations Staff Move In GSA: • Receives Requirements • Identifies Available Sites Site Survey Team: • Conducts Surveys • Coordinates Support Site Selection • GSA Negotiates Building Preparation: • Floor Plan • Building Modification • Network/Communication Installation • Furniture/Equipment March 2001 Setup

DFO CONSIDERATIONS • Building Condition • Handicap Access • Accessibility to • Parking Accommodations • Safety and Security March 2001 • Communications Capability • Restrooms

March 2001

March 2001

MAINTAINING DFO LOGISTICS OPERATIONS 4 Establish a Logistics Help Desk Coordinate with Logistics staff and other DFO occupants on additional requirements 4 Coordinate and Plan support activities with the ERT Operations Section, ROC & EST. 4 Coordinate with Comptroller and DFC to document and close Blanket Purchase Agreements March 2001 4

MAINTAINING DFO LOGISTICS OPERATIONS 4 Maintain practices 4 4 4 property management Setup and support additional facilities Downsize as appropriate Return unused agency resources March 2001

FEMA LOGISTICS SUPPORT CAPABILITIES March 2001

March 2001 Federal Emergency Management Agency / Region VI

FEMA DISASTER SUPPLY SUPPORT Site Agency Logistics Center (ALC) Logistics Management Facility (LMF) Territory Logistics Centers (TLCs) TLC-East TLC-Central TLC-West Caribbean Area Office (CAO) Pacific Area Office (PAO) Location Washington, DC Berryville, VA Ft. Gillem, GA Ft. Worth, TX Moffett Field, CA Puerto Rico & VI Hawaii & Guam Site MERS Location Bothell, WA Denton, TX Denver, CO Maynard, MA Thomasville, GA March 2001

March 2001

March 2001

March 2001

ALC/TLC DISASTER SERVICES • TLC Management, Coordination & Planning • Disaster Asset Visibility • Strategic Disaster Asset Management • Transportation Support & Coordination • EST & Field Staffing • IRR Assets • DFO Kits • DFO Setup and Closeout • Mobilization Center Management & Support • ERT Staffing • Disaster Property Recovery March • Support to Regions 2001

Initial Response Resources (IRR) Commodities Deployed from TLC/RSS Supplies Equipment l Emergency Generators (50 packs) Flashlights l Personal Toilet Kits l MREs l Refrigerated Vans (Limited l Tarps, l Blankets l Cots l > Roofing > Quantity) Misc. l Sleeping Bags l Tents l Water ( Asst Sizes) March 2001

IRR Stock Status as of June 1, 2000 (Includes PAO/CAO) l Blankets 94, 600 l Cots 49, 400 l Sleeping Bags 2900 l Tents 6600 l Water, Bottled (Asst Sizes) – 356, 800 Gallons March 2001

IRR Stock Status as of June 1, 2000 (Includes PAO/CAO) l l l MREs 187, 100 Personal Wash Kits 18, 600 Personal Toilet Kits 4800 Plastic Tarps, Roofing 75, 200 Plastic Tarps, 20 x 20 4200 March 2001

Overall Generator Stock Status as of June 1, 2000 FMC On Hand/Target High Limit l l l 754 650 TLC-East TLC-Central TLC-West CAO PAO 315 100 111 200 115 115 > Hawaii 86 53 > Guam 42 52 March 2001

TLC Organic Transportation Equipment FEMA On Hand l 53’ Trailers 30 l 48’ Trailers 38* l Flatbeds 12 l Single Drops 15 l Double Drops 6 l Tractors 3 It takes 100 trailer loads to move l Yard Tractor 1 1 Full IRR Cache (Includes two generator 50 -packs) * 14 Trailers have FMC Refrigeration Units. March 2001

March 2001

LMF DISASTER SERVICES March 2001

LMF DISASTER SERVICES • PC Packages • Printers • Switches & Hubs • Cell Phones • Program Kits • DFO Setup & Closeout • DISC Property Recovery • Field Technical Support • Installation • Training • Data Base Administration • Barcode Support • LIMS Kit • DFO Setup & Closeout • Field Technical Support • Inventory Servcs • APO Cadre • APO Training & Certification • DFO Setup & Closeout • Field Property Management Support • Disaster. March 2001 Proprty Recovery

DISASTER INFORMATION SYSTEMS CLEARINGHOUSE March 2001

FEMA NATIONAL DISASTER ASSETS & SERVICES Disaster Strikes! SERVICES • ERT & EST Support & Staff • Logistics DAE Cadre • APO DAE Cadre • ALC/TLC Support • Property Operations Support • DISC Support • LIMS Support • Mobilization Center Teams • Recovery Teams • Transport Mgmnt • FOSS Support Ship From Storage Site • TLCs • DISC • MERS DFO • Standardization • Accountability PACKS • Responsiveness • Reliability • Economy Clean, Repair Asset & Test Recovery Back To Storage Site PRODUCTS • PCs • Furniture Kits • Administrative Kits • IRR Items, e. g. , Cots , Blankets, Water, Plastic, MREs, etc. • Generator Packs • Section/Function Go-Kits • Cell Phones • FAX Machines • Printers • Switches & Hubs • Satellite Equip. Preposition Select Packs to Other FEMA Facilities • DISC March 2001 • TLCs • MERS

March 2001